Executive Assistant to Chief Executive Officer

2 months ago


Irvine, United States Adriana's Insurance Services Full time

Adriana's Insurance is looking for a highly organized and proactive Executive Assistant to support our CEO. In this influential role, you will serve as the primary point of contact between the CEO and internal/external stakeholders. You will manage a variety of administrative tasks that ensure the CEO can focus on strategic decisions and organizational growth. Your responsibilities will include scheduling meetings, preparing briefing materials, managing correspondence, and coordinating special projects as needed. As the Executive Assistant, you will also handle sensitive information with the utmost confidentiality and professionalism. Our ideal candidate is someone who demonstrates exceptional communication skills, thrives in a fast-paced environment, and has a keen attention to detail. Bring your skills to Adriana's Insurance, where you will play an integral role in our leadership team.

3 years of experience, high level, can negotiate, follow up on numbers create reports


Responsibilities

  • Manage and maintain the CEO’s calendar, including scheduling appointments and coordinating meetings.
  • Prepare and edit correspondence, presentations, and other documents for the CEO.
  • Handle confidential information with discretion and professionalism.
  • Organize and coordinate company events and special projects.
  • Act as a liaison between the CEO and various departments, clients, and stakeholders.
  • Perform research and compile reports as needed to assist in decision-making.
  • Provide administrative support to the executive team as required.

Requirements

  • Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.
  • Exceptional organizational skills and attention to detail.
  • Strong communication skills, both verbal and written.
  • Ability to handle sensitive and confidential information with integrity.
  • Proficiency in office software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools.
  • Ability to multitask effectively and prioritize tasks in a fast-paced environment.
  • Strong problem-solving skills and a proactive attitude.
  • MUST Speak Spanish / English
  • 3 years of experience, high level, can negotiate, follow up on numbers create reports


  • Irvine, United States Willow Laboratories Full time

    Job Summary: Willow Laboratories, Inc. is a medical technology innovator, guided by a mission to improve lives by making the impossible possible through innovation.Reporting to the Chief Executive Officer, the Executive Assistant provides critical support to enable the CEO to most effectively advance company initiatives and goals. The ideal candidate must...


  • Irvine, United States Adriana's Insurance Services Full time

    Adriana's Insurance is looking for a highly organized and proactive Executive Assistant to support our CEO. In this influential role, you will serve as the primary point of contact between the CEO and internal/external stakeholders. You will manage a variety of administrative tasks that ensure the CEO can focus on strategic decisions and organizational...


  • Irvine, CA, United States Willow Laboratories Full time

    Job Summary: Willow Laboratories, Inc. is a medical technology innovator, guided by a mission to improve lives by making the impossible possible through innovation.Reporting to the Chief Executive Officer, the Executive Assistant provides critical support to enable the CEO to most effectively advance company initiatives and goals. The ideal candidate must...


  • Irvine, CA, United States A&C Tech, Inc Full time

    Job DescriptionA&C Technology Inc. is a well-funded, next-generation blockchain technology company with a mission to develop innovative products that enable broader engagement in the Web 3.0 world. Our goal is to restore autonomy and freedom to individual users, echoing the original vision of the Internet. By leveraging blockchain technology, we aim to...


  • Irvine, California, United States MAHLER PRIVATE STAFFING Full time

    Job Title: Executive Office AssistantJob Summary:We are seeking an experienced Executive Office Assistant to join our team at Mahler Private Staffing. The successful candidate will provide administrative support to our clients, ensuring the smooth operation of their offices.Key Responsibilities:Provide administrative support to clients, including scheduling,...


  • Irvine, United States MAHLER PRIVATE STAFFING Full time

      A well-established Family Office is seeking an Executive Office Assistant (EOA) to support the Family Office team by implementing requests from the office leadership team in real-time. The role involves a variety of administrative and operational duties, requiring proficiency in scheduling and calendar management, policy and procedure execution,...

  • Executive Assistant

    6 hours ago


    Irvine, United States DCB Hospitality Group Full time

    Company DescriptionDCB Hospitality Group operates multiple LA and Orange County Restaurants, Bars, and Nightclubs. For Senior Level or Management positions, applicants can email their resumes to careers@dcbhospitality.com. The company website is www.dcbhospitality.comRole DescriptionThis is a full-time on-site role for an Executive Assistant located in...

  • Executive Assistant

    2 weeks ago


    Irvine, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an Executive Assistant role in the hospitality industry, based in Irvine, California. This role is vital to our team, with responsibilities that include managing communications, organizing schedules, and coordinating meetings. The Executive Assistant will also be tasked with handling travel arrangements and...

  • Executive Assistant

    16 hours ago


    Irvine, United States Roth Staffing Companies Full time

    Executive Assistant Duration - 6 Months, Contract, W-2 Location - Onsite in Irvine, CA Pay - $35 - 37.20 The main function of an Executive Assistant is to support multiple executives, managing their time, travel and expenses. This individual represents these leaders internally, coordinating complex logistics, from meetings to travel. Job Responsibilities: *...

  • Executive Assistant

    3 days ago


    Irvine, United States Ledgent Technology Full time

    Executive AssistantDuration - 6 Months, Contract, W-2Location - Onsite in Irvine, CAPay - $35 - 37.20 The main function of an Executive Assistant is to support multiple executives, managing their time, travel and expenses. This individual represents these leaders internally, coordinating complex logistics, from meetings to travel. Job Responsibilities:*...

  • Executive Assistant

    4 days ago


    Irvine, United States Ledgent Technology Full time

    Executive AssistantDuration - 6 Months, Contract, W-2Location - Onsite in Irvine, CAPay - $35 - 37.20 The main function of an Executive Assistant is to support multiple executives, managing their time, travel and expenses. This individual represents these leaders internally, coordinating complex logistics, from meetings to travel. Job Responsibilities:*...

  • Executive Assistant

    2 weeks ago


    Irvine, United States City of Irvine, CA Full time

    Description Do you have the desire to make a meaningful impact in a vibrant and diverse community by serving in an elected official‘s office? Apply your passion for public service in the City of Irvine, Office of a Councilmember. The City is nationally-ranked for safety,...


  • Irvine, United States A&C Tech, Inc Full time

    Title: Chief Financial Officer (CFO)Job DescriptionA&C Technology Inc. is a well-funded, next-generation blockchain technology company with a mission to develop innovative products that enable broader engagement in the Web 3.0 world. Our goal is to restore autonomy and freedom to individual users, echoing the original vision of the Internet. By leveraging...


  • Irvine, United States A&C Tech, Inc Full time

    Title: Chief Financial Officer (CFO)Job DescriptionA&C Technology Inc. is a well-funded, next-generation blockchain technology company with a mission to develop innovative products that enable broader engagement in the Web 3.0 world. Our goal is to restore autonomy and freedom to individual users, echoing the original vision of the Internet. By leveraging...


  • Irvine, California, United States Nikkiso Cryogenic Industries Full time

    Job Overview:We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative and logistical support to our Executive Team.You will be working with our Executive Business Partner to ensure the smooth operation of the growing Executive Administration team and contribute to the overall success of the...

  • Executive Assistant

    2 months ago


    Irvine, United States Robert Half Full time

    Job DescriptionJob Description*To ensure an efficient hiring process, we kindly ask that candidates refrain from calling to inquire about this role. If you're interested, please submit your application, and we will reach out if your skills align with the position. Thank you for your understanding!*We are offering a contract to hire employment opportunity...

  • Vice President

    2 weeks ago


    Irvine, United States Western Digital Full time

    Vice President & Chief Information Security OfficerWestern Digital, leaders in digital storage solutions compatible with Mac and PC, is seeking a Chief Information Security Officer (CISO). This is a Hybrid work environment with 3 days in office.The CISO is a key leadership position responsible for establishing and executing the company’s vision, strategy,...


  • Irvine, California, United States Park Consulting Group Full time

    Job DescriptionPark Consulting Group is a leading technology consulting firm that specializes in implementing permitting software solutions for cities, counties, and government agencies. As an Executive Assistant to the CEO, you will play a critical role in supporting the executive leadership team and driving business success.Key Responsibilities:Manage the...


  • Irvine, United States Western Digital Full time

    Vice President, Chief Information Security Officer (CISO)Western Digital, leaders in digital storage solutions compatible with Mac and PC, is seeking a Chief Information Security Officer (CISO). This is a Hybrid work environment with 3 days in office.The CISO is a key leadership position responsible for establishing and executing the company’s vision,...


  • Irvine, United States Park Consulting Group Full time

    Executive Assistant to Founder / CEO PARK CONSULTING GROUP is the ‘go to’ Technology Consulting Firm that specializes in implementing permitting software solutions for cities, counties, and government agencies. Our team members serve our clients by successfully delivering permitting and citizen engagement software solutions that improve internal...