Executive Personal Assistant

2 days ago

Irvine, United States Fordify My Brand Full time

Seeking a polished, detail-driven Executive + Personal Assistant to support our visionary founder.


About Fordify

At Fordify, we bring luxury, beauty, and creativity to personal branding. Founded by Emily Ford, our company is built on connection, helping creative entrepreneurs elevate their brand through our signature services. As a people-first company, we cherish the relationships we build and the impact we create. If you’re passionate about creating exceptional experiences and crave a role that brings together your love of organization and efficiency, we invite you to join our team.


About the Role

As the Executive + Personal Assistant, you’ll be the cornerstone of support for our founder, Emily Ford, ensuring smooth day-to-day operations and representing our brand with professionalism and warmth. We’re looking for a proactive and poised individual with a strong sense of organization and the ability to manage tasks with efficiency and discretion. Your friendly, solution-oriented approach will be key as you handle both executive and personal tasks to support Emily in creating exceptional experiences.


Duties

  • Calendar Management: Ensure Emily’s schedule is well-organized and optimized by managing appointments, coordinating changes, resolving conflicts, and aligning priorities with business needs.
  • Email Management: Monitor and organize the inbox, prioritize communications, and coordinate responses to ensure timely and effective correspondence.
  • Travel Coordination: Plan and manage all aspects of domestic and international travel, including booking flights, accommodations, and ground transportation.
  • Event and Meeting Support: Provide reliable assistance at meetings, events, and appearances, ensuring seamless execution.
  • VIP Day Assistance: Support client VIP days by managing details such as refreshments, wardrobe preparation, and other logistical needs.
  • Research and Vendor Coordination: Conduct research on supplies, vendors, and potential partnerships to support company operations.
  • Travel Preparation: Handle pre-travel arrangements, including dry cleaning, airport drop-offs/pick-ups, and other related tasks.
  • Errands and Task Management: Manage errands such as returns, purchases, and deliveries. Coordinate reservations, work with vendors, and oversee household and office-related tasks.
  • Mail and Package Management: Sort and organize mail, unbox deliveries, and dispose of packing materials to maintain a tidy and efficient workspace.
  • Personal Projects and Research: Assist with personal projects, research, and ad hoc tasks as needed.


About You

  • You’re an experienced professional: You have 5+ years of experience (you’ve already been an EA/PA for at least two other people/companies). You pride yourself on being highly resourceful and capable.
  • You love technology: You’re proficient with all Google products (Gmail, Drive, Calendar) + able to easily pick up other technologies we use.
  • You’re a strong communicator: Excellent command of the English language with a friendly, polished writing style for all correspondence.
  • You’re flexible and responsive: You have a buoyant personality that’s ready to pivot, adapt to changes, and support Emily with quick and thoughtful responses whenever she needs you. 
  • You’re a natural problem solver: You’re forward-thinking with a proactive approach to anticipating issues, solving problems, and proposing solutions.
  • You’re trustworthy and discreet: You demonstrate integrity and maintain strict confidentiality when handling sensitive information.
  • You have reliable transportation: You hold a valid driver’s license and are comfortable navigating Orange County. (Mileage reimbursement is provided for travel beyond the regular commute).
  • You’re an Orange County local: You are an established resident of Orange County, familiar with the area, and able to reach both Dana Point (home) and Irvine (office) within 20 minutes.
  • Flexible Schedule: You have the availability to assist after hours and on weekends as needed, with a lifestyle that allows for adaptability and responsiveness without being overcommitted.



We’re looking for someone who thrives in a dynamic, fast-paced environment and is excited to grow with us. If this sounds like you, we’d love to hear from you


** DO NOT REACH OUT VIA OUR LINKEDIN INBOX **


Please Send your resume and letter of introduction to steph@fordifymybrand.com

Please note: This is an in-person role, and we only accept applications from Orange County residents.



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