Global Executive Administrator

Found in: Appcast Linkedin GBL C2 - 2 weeks ago

Lawrenceville, United States Insight Global Full time

Must-haves

* Bachelor's Degree is preferred but not mandatory

* 3 to 5 years of experience or more supporting VP-level executives or higher

* Strong executive calendaring, event planning, employee-client relations, and online research capabilities

* Experience working with distributed worldwide teams across different time zones

* Strong proficiency in MS Office suite - Outlook, Word, Excel, PPT, Teams, D365, etc.

* Excellent communication, organizational, and time-management skills

* Ability to prioritize tasks and manage multiple projects simultaneously with minimal

supervision

* Ability to execute all delegated duties as assigned

*Ability to support an EVP that is located in France (6 hours ahead) and 2 other VP's, via request

Key Attributes for this role:

- Flexible schedule to join early calls, go into the office 3x/week, ability and interest to travel internationally

- Great attitude, willingness, proactive in nature, self-sufficient

- Passion for helping others

- Experience booking international travel, navigating expenses and IT systems

- Prior experience working for a demanding Executive


Plusses

- Prior experience supporting an Executive overseas

- Working with clients/team members in France

- Previous experience working with attorneys


Day-to-Day

Our team is dedicated to advancing the Video Networking business within the Media and

Entertainment sector. We are seeking a detail-oriented, sharp, and seasoned Executive Assistant

who is at the top of their game and possesses a true EA mindset. The ideal candidate will not only

excel in providing high-level administrative support but will also positively demonstrate

assertiveness, asking questions, and pushing for more information when necessary. Additionally,

they will anticipate the needs of the business and be proactive in addressing them, demonstrating

forward-thinking and initiative. They should form a true business partnership with their executives

and be unphased by challenges, watchful of details, and adept at double-checking to ensure

accuracy in all tasks. This role will be a hybrid-working model whereby working at our Lawrenceville office 3 days out of the week is required.

Responsibilities

* Managing executive schedules, travel arrangements, and expenses seamlessly while

accommodating worldwide time zones with precision

* Preparing detailed itineraries/agendas and comprehensive Excel sheets outlining travel

details or event logistics on a global scale i.e. budget tracking, room reservations, catering

orders, etc.

* Collaborating with global sales teams to provide necessary support and documentation

for client meetings and guest registrations

* Supporting various in-person and remote meetings, including town halls, customer

meetings, training sessions, sales kick-offs, QBRs, etc.

* Assisting the leadership team with fact-gathering research via advanced search

techniques

* Providing guidance to the Video Network team on Visas, policies, procedures, and training

as needed

* Managing incoming and outgoing shipments at the Lawrenceville office and monitoring

office supplies as needed

* Serving as a backup for other admins during their absence


When welcoming new talent into the team, we are always looking for opportunities to bring in new ideas, those who ask challenging questions and have the curiosity to learn. These qualities are

important to us as we nurture a culture of innovation, seize more opportunities to partner with our customers and make a difference as we transform the future of video. To further support your growth and that of our talent pool, we offer an exhaustive library of skill enhancement resources from AWS, SkillSoft and other partners to help you upskill while on the job. Be it data analytics that piques your brain or content creation, there's something for every kind of mind.

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