Executive Assistant

1 month ago

Charlotte, United States Ledgent Technology Full time

Executive Assistant

3-month, Contract, W-2

Onsite in Charlotte, NC

Our Client is looking to hire an Executive Assistant in the Charlotte office to provide direct support to the Global Client Solutions, Real Estate, and Fund-Investor Relations teams. The ideal candidate must be a self-starter and demonstrate excellent follow-up skills. The role includes some Office Manager duties, such as inventory management of office supplies and pantry items, as well as partnering with internal facilities colleagues for office related issues.

Duties:

* Extensive coordination and scheduling of complex internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar for senior level Professionals; includes arranging for any catering and document distribution

* Prioritize Outlook Calendar items on behalf of the Professionals, informing them of meeting changes and keeping them on schedule throughout the day

* Schedule meetings and conference rooms as necessary

* Coordinate all aspects of domestic and international travel (air, ground, and lodging), both business and personal; manage payment and maintain real time tracking of meeting and itinerary changes

* Participate and manage ad hoc projects from end to end

* Organize and create cash and AMEX expense reports using Concur

* Answer phones, screen calls, and take messages as appropriate

* Manage copy/print jobs that will entail high volume output, binding (GBC machine), and distribution to relevant recipients

* Maintain documents, records, reports in a discreet and confidential manner

* Provide back-up support and a high level of collaboration across teams to other Executive Assistants in Phone Group, this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc.

* Track and update weekly pipeline in Excel

* Assist on NDA process

* Special projects as assigned

Educations & Qualifications:

* Bachelors Degree strongly preferred, but not required

* 5+ years of experience as an Executive / Administrative Assistant supporting a team of professionals in a fast-paced environment

* Effective prioritization of multiple professionals

* Travel coordination; domestic & international

* Technical proficiency; programs used include, MS Word, Excel, PowerPoint, Outlook, WebEx, Concur

* Participation in general administrative duties, ad-hoc projects

* Experience in managing multiple calendars, scheduling appointments, and screening incoming calls

* Ability to partner and collaborate across teams

* Background in financial services a plus


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

  • Executive Assistant

    3 weeks ago

    Charlotte, United States Snap One Full time

    DescriptionSnap One is a leading manufacturer and exclusive source of control, A/V, surveillance, networking, power, and infrastructure equipment for residential and commercial professionals. With a vast catalogue of today’s most popular brands, Snap One is the premier choice for professional installers across the globe. We believe that life’s better...

  • Executive Assistant

    3 weeks ago

    Charlotte, United States Snap One Full time

    DescriptionSnap One is a leading manufacturer and exclusive source of control, A/V, surveillance, networking, power, and infrastructure equipment for residential and commercial professionals. With a vast catalogue of today’s most popular brands, Snap One is the premier choice for professional installers across the globe. We believe that life’s better...

  • Executive Assistant

    1 month ago

    Charlotte, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH is seeking a highly organized and proactive Executive Assistant to support the VP of HR and CEO. This is a contract-to-hire position, offering an excellent opportunity to work closely with senior leadership and contribute to the success of the organization.Responsibilities:Provide comprehensive administrative support to the...

  • Senior Executive Assistant

    2 weeks ago

    Charlotte, United States CRG Full time

    Senior Executive Assistant Our client, a humanitarian organization that works with regional, national, and local communities to support disaster relief and climate change. They are committed to working with communities and leveraging their talents and capabilities with an innovative mindset. They are seeking a Senior Executive Assistant to join their team....

  • Senior Executive Assistant

    2 weeks ago

    Charlotte, United States CRG Full time

    Senior Executive AssistantOur client, a humanitarian organization that works with regional, national, and local communities to support disaster relief and climate change. They are committed to working with communities and leveraging their talents and capabilities with an innovative mindset. They are seeking a Senior Executive Assistant to join their team....

  • Senior Executive Assistant

    2 days ago

    Charlotte, United States CRG Full time

    Senior Executive AssistantOur client, a humanitarian organization that works with regional, national, and local communities to support disaster relief and climate change. They are committed to working with communities and leveraging their talents and capabilities with an innovative mindset. They are seeking a Senior Executive Assistant to join their team....

  • Senior Executive Assistant

    3 weeks ago

    Charlotte, United States CRG Full time

    Job DescriptionJob DescriptionSenior Executive AssistantOur client, a humanitarian organization that works with regional, national, and local communities to support disaster relief and climate change. They are committed to working with communities and leveraging their talents and capabilities with an innovative mindset. They are seeking a Senior Executive...

  • Executive Assistant

    1 week ago

    Charlotte, North Carolina, United States Five Star Senior Living Full time

    Job Summary:We are seeking an experienced Executive Assistant to join our team at Five Star Senior Living. This is a full-time opportunity to work in a dynamic environment, providing exceptional support services to our residents and staff.About the Role:The Executive Assistant will act as a liaison between the facility and the outside community, providing...

  • Executive Chef Assistant

    4 weeks ago

    Charlotte, North Carolina, United States High Tide Hospitality Full time

    At High Tide Hospitality, we are committed to providing our guests with exceptional dining experiences.We offer a competitive salary of $45,000 - $60,000 per year, depending on experience and qualifications.Job DescriptionThe Executive Chef Assistant is responsible for assisting the executive chef in the preparation and presentation of meals. This includes...

  • Executive Assistant

    2 weeks ago

    Charlotte, North Carolina, United States Strategic Staffing Solutions Full time

    Job Overview:Strategic Staffing Solutions seeks a highly skilled Executive Assistant to provide top-notch administrative support to our team. This role requires exceptional organizational skills, attention to detail, and the ability to maintain confidentiality.About the Role:This position involves providing high-level support, including calendar management,...

  • Executive Chef Assistant

    2 weeks ago

    Charlotte, North Carolina, United States Compass Group USA Full time

    Job Summary: As the Sous Chef, you will play a key role in the successful operation of our Culinary Department. You will assist in supervising, preparing, and cooking various food items, developing daily menu plans, and their preparation and garnishment. This is an exciting opportunity for a skilled and entrepreneurial culinary professional.">Key...

  • CRG | Senior Executive Assistant

    2 weeks ago

    charlotte, United States CRG Full time

    Senior Executive AssistantOur client, a humanitarian organization that works with regional, national, and local communities to support disaster relief and climate change. They are committed to working with communities and leveraging their talents and capabilities with an innovative mindset. They are seeking a Senior Executive Assistant to join their team....

  • Executive Assistant

    2 weeks ago

    Charlotte, United States Summit Leadership Partners Full time

    Essential Duties and Responsibilities: The Executive Assistant role is a multifaceted position that offers vital administrative and project support within a dynamic and entrepreneurial environment. This individual will play a crucial role in managing various business-related tasks to enhance consultant-client delivery, while also embracing new...

  • Executive Assistant to Founders

    2 weeks ago

    Charlotte, United States Relentless Brands Full time

    📍 Location: Charlotte, NC | Type: Full-Time | On-SiteAre you the kind of person who operates ten steps ahead, thrives on excellence, and takes complete ownership of your role? Do you dream of working alongside visionary Founders who are leading a portfolio of trailblazing brands in health, wellness, and fitness? Relentless Brands® is looking for a...

  • Senior Executive Assistant

    2 weeks ago

    Charlotte, United States Renuity Full time

    OverviewRenuity is seeking a highly skilled and experienced Senior Executive Assistant to provide support to Executive-level leaders across our organization - including our CEO, CFO and Chief Administrative & Legal Officer (CALO). You'll be the main point of contact for a variety of administrative tasks, but primarily in charge of calendar management,...

  • Executive Chef Assistant

    4 weeks ago

    Charlotte, North Carolina, United States Charlotte Country Club Full time

    Job OpportunityWe are seeking a talented Executive Chef Assistant to join our team at Charlotte Country Club. Located four miles east of uptown Charlotte, our historic club is known for its unparalleled country club experience.This role offers a unique opportunity to learn from Michelin Star Executive Chef, Laurent Pillard. As a key member of our culinary...

  • Executive Administrative Assistant

    4 weeks ago

    Charlotte, United States VEST Residential Full time

    Title: Executive Administrative AssistantSupervisor Title: CEO and COOPosition Summary:Vest Residential is a fast-paced organization in an accelerated growth period that seeks a motivated, talented Executive Administrative Assistant (EAA) to support the Chief Executive Officer (CEO) and Chief Operating Officer (COO) of Vest Residential. This position is...

  • Executive Administrative Assistant

    1 month ago

    Charlotte, United States VEST Residential Full time

    Title: Executive Administrative AssistantSupervisor Title: CEO and COOPosition Summary:Vest Residential is a fast-paced organization in an accelerated growth period that seeks a motivated, talented Executive Administrative Assistant (EAA) to support the Chief Executive Officer (CEO) and Chief Operating Officer (COO) of Vest Residential. This position is...

  • Executive Assistant

    3 days ago

    Charlotte, North Carolina, United States Talkishco Full time

    Key ResponsibilitiesManage and coordinate schedules, appointments, and meetings for staff and executives.Handle incoming phone calls, emails, and other forms of communication, directing them to the appropriate parties.Maintain and organize office filing systems, both electronic and physical, ensuring quick and efficient retrieval of...

  • W Executive | Substation Engineering Manager

    2 weeks ago

    charlotte, United States W Executive Full time

    Are you an experienced Substation Engineering professional looking for a leadership role with a dynamic and fast-growing company? Our client, a leading player in power delivery and renewable energy engineering and construction across the East Coast, is seeking a talented Substation Engineering Manager to spearhead their substation projects and drive...