Current jobs related to Administrative Officer - Providence - State of Rhode Island

  • Administrative Officer

    3 weeks ago

    Providence, Rhode Island, United States State of Rhode Island Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Officer to join our team at the State of Rhode Island. As an Administrative Officer, you will provide administrative support to the head of a department, agency, or division, relieving them of routine and recurring administrative duties and responsibilities.Key ResponsibilitiesAssist...

  • Administrative Coordinator

    1 week ago

    Providence, Rhode Island, United States Hub Technology Group Full time

    As an Administrative Coordinator at Hub Technology Group, you will be responsible for providing complex administrative support to our team. Your duties will include calendaring, document management, front desk support, scheduling, and clerical tasks.You will analyze operational information and prepare detailed reports of your findings. Additionally, you will...

  • Administrative Coordinator

    4 weeks ago

    Providence, Rhode Island, United States eTeam Full time

    Administrative Assistant RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at eTeam. As an Administrative Assistant, you will provide administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to individual or groups, including...

  • Administrative Support Specialist

    3 days ago

    Providence, Rhode Island, United States Advantage Resourcing Full time

    Administrative Support RoleAdvantage Resourcing is partnering with a dynamic company in East Providence, RI, to find an Administrative Support Specialist. This company is dedicated to innovation and collaboration, fostering a positive and inclusive work environment.Key Responsibilities:Front desk management and coverageManaging a busy multiline phone...

  • Administrative Support Specialist

    2 weeks ago

    Providence, Rhode Island, United States Nation Wide Construction Corp Full time

    Job DescriptionNation Wide Construction Corp is seeking an Administrative Support Specialist to maintain compliance and provide administrative support in a busy office environment.Key Responsibilities:Perform administrative tasks and provide support to the team.Update and maintain compliance records.Answer phones and operate office equipment.Create...

  • Administrative Assistant

    1 month ago

    Providence, United States Abacus Service Corporation Full time

    JOB ID: (Open Positions - ) Company Name Brown University Experience - Years Job Site Onsite Job Category Administrative & Office Date Range Oct , - Jan , Hire Type Contractor Contract Type Contract Only Pay Type Hourly Exemption Status Non-Exempt TECHNICAL SKILLS Must Have LOCATION INFORMATION...

  • Administrative Support Specialist

    3 weeks ago

    Providence, Rhode Island, United States nextSource Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our team. The successful candidate will be responsible for managing and overseeing all administrative procedures and processes, providing direct support to management, and ensuring the smooth operation of our office.Key ResponsibilitiesManage and...

  • Administrative Assistant

    1 week ago

    providence, United States Hub Technology Group Full time

    Contract Administrative Assistant1 YEAR CONTRACT - On Site – Providence RIComplex administrative duties and responsibilities including calendaring, document management, front desk support, scheduling and clerical dutiesAnalyze operational information and prepare detailed and comprehensive reports of findingsPerofrm varied outreach and communications...

  • Administrative Assistant

    2 months ago

    Providence, United States Hub Technology Group Full time

    Contract Administrative Assistant1 YEAR CONTRACT - On Site – Providence RIComplex administrative duties and responsibilities including calendaring, document management, front desk support, scheduling and clerical dutiesAnalyze operational information and prepare detailed and comprehensive reports of findingsPerofrm varied outreach and communications...

  • Administrative Assistant

    1 week ago

    providence, United States Hub Technology Group Full time

    Contract Administrative Assistant1 YEAR CONTRACT - On Site – Providence RIComplex administrative duties and responsibilities including calendaring, document management, front desk support, scheduling and clerical dutiesAnalyze operational information and prepare detailed and comprehensive reports of findingsPerofrm varied outreach and communications...

  • Administrative Support Specialist

    2 weeks ago

    Providence, Rhode Island, United States HonorVet Technologies Full time

    Job Title: Administrative CoordinatorLocation: Providence, RIDuration: 6+ monthsShift: Monday to Friday, 8:30am to 5:00pmJob SummaryWe are seeking an experienced Administrative Coordinator to provide high-level administrative support to our team. The successful candidate will be responsible for providing detailed and complex administrative support, including...

  • Database Administrator

    3 weeks ago

    Providence, Rhode Island, United States Delphi-US Full time

    Database AdministratorDelphi-US is seeking a skilled Database Administrator to join our team in Providence, RI. As a key member of our Pandemic Recovery Office, you will be responsible for monitoring and reporting financial, key performance indicator, and other data for American Rescue Plan Act (ARPA) projects.Key Responsibilities:Monitor and report...

  • Database Administrator

    2 weeks ago

    Providence, Rhode Island, United States Delphi-US Full time

    Database Administrator OpportunityDelphi-US is seeking a highly skilled Database Administrator to join our team in Providence, RI. As a key member of our Pandemic Recovery Office, you will be responsible for monitoring and reporting financial, key performance indicator, and other data for American Rescue Plan Act (ARPA) projects.Key Responsibilities:Develop...

  • Administrative Support Specialist

    3 weeks ago

    Providence, Rhode Island, United States nextSource Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our team. The successful candidate will be responsible for managing and overseeing all administrative procedures and processes, providing direct support to management, and ensuring the smooth operation of our office.Key ResponsibilitiesManage and...

  • Construction Administrator

    1 week ago

    Providence, Rhode Island, United States SLAM Full time

    Construction Administrator OpportunityThe SLAM Collaborative is seeking an experienced Construction Administrator to join our Providence, RI office.The ideal candidate will be design sensitive, possess strong communication and organizational skills, and have extensive knowledge of construction with in-field experience on complex projects.Key...

  • System Administrator

    4 weeks ago

    Providence, United States Hub Technology Group Full time

    The System Administrator is responsible for installation/configuration, operation, and maintenance of systems, hardware and software and related infrastructure. Systems Administrators ensure that system hardware, operating systems, software systems, and related procedures are running at peak performance. Technologies, applications and systems including...

  • Research Administrator

    4 weeks ago

    Providence, Rhode Island, United States InsideHigherEd Full time

    About the OpportunityBrown University is seeking a highly skilled Grant/Contract Administrator to join its Office of Sponsored Projects. As a key member of the Pre-Award team, this individual will provide critical support to faculty, department managers, and the research community in reviewing and approving proposals, negotiating and accepting awards, and...

  • System Administrator

    4 weeks ago

    Providence, United States Intento Analytics LLC Full time

    JD:The System Administrator is responsible for effective provisioning, installation/configuration, operation, and maintenance of systems, hardware and software and related infrastructure. This individual participates in technical research and development to enable continuing innovation within the infrastructure. This individual ensures that system hardware,...

  • Database Administrator

    5 months ago

    Providence, United States Delphi-US Full time

    Title: Database Administrator (Contract)- Job#4144Location: Providence, RI/Hybrid Job Description: Our client located in Providence, RI is looking for a Database Administrator to join their team for a 2 year contract. This position is located within the Pandemic Recovery Office (PRO). The position reports directly to the Director of the Pandemic Recovery...

  • Administrative Support Specialist

    3 weeks ago

    Providence, Rhode Island, United States HonorVet Technologies Full time

    Job Title: Office AssistantJob Summary:We are seeking a highly organized and detail-oriented Office Assistant to join our team at HonorVet Technologies. The successful candidate will provide administrative support to our academic department, ensuring the smooth operation of our office.Key Responsibilities:Provide receptionist services, including answering...

Administrative Officer

3 months ago

Providence, United States State of Rhode Island Full time

Administrative Officer to assist the head of a department, agency, or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior.


This position works under the general supervision of a superior, who is usually an agency head, with wide latitude for the exercise of independent judgment in the performance of assignments. Work is subject to review for conformance to policies, rules, and instructions.


Responsibilities


  • Assist the head of a department, agency, or division by relieving such superior of complex
  • administrative duties and responsibilities that are directly related to the primary function of the agency and the purpose of the work of said superior.
  • Study and analyze operational procedures and prepare detailed and comprehensive reports of
  • findings and recommendations.
  • Work with the Division of Methods, Research, and Office Services on method studies and to
  • implement changes approved by the agency head.
  • Perform varied public relations duties, such as preparing news releases, writing and delivering speeches, and meeting with community groups to explain agency programs and engender public interest and participation.
  • Assist a superior by performing administrative tasks and research in preparation of the agency’s annual budget.
  • Supervise the performance of staff engaged in providing administrative supporting services, including personnel, budget, fiscal, and supply.
  • Coordinate the flow of work among the various units within the agency
  • Assign or reassign space, equipment, supplies, and personnel as necessary to expedite the flow of work.
  • Handle important and routine correspondence.
  • Responsible for a large volume of varied routine and difficult clerical tasks required for the execution of major Department of Health functions.
  • Review and evaluate various administrative procedures, processes, and forms utilized across the Division.
  • Make recommendations on ways to improve efficiencies and workflows.
  • Liaison with Payroll at DOA, as needed, to follow up on timesheet issues/errors, track timesheets and time worked, and review for accuracy and account codes.
  • Review quarterly variance report noting inaccuracies.
  • To do related work as assigned.


Knowledge, Skills, and Abilities


  • Working knowledge of the principles and practices of public administration
  • Working knowledge of the principles and practices of modern office management and the ability to apply this knowledge in supervising and coordinating the work of a staff engaged in performing administrative supporting services
  • Ability to prepare reports and findings, conclusions, and recommendations
  • Ability to write and deliver speeches to groups
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills.
  • Strong organizational skills
  • Pleasant demeanor
  • Ability to work independently as well as in a team.


Education and Experience


  • Bachelor’s degree
  • Previous experience working as a staff assistant to an agency head or as a technician in a staff service of a large organization involved in making administrative studies and analyses. Or any combination of education and experience that shall be substantially equivalent to the above education and experience.
  • High level of experience in MS Office: PowerPoint, Excel, WORD and Outlook, and TEAMS
  • Proficient experience in taking meeting notes