Football Services Administrator
3 weeks ago
FOOTBALL SERVICES ADMINISTRATOR
San Diego FC (San Diego FC) is the newest member of the MLS family. As part of the unique Right to Dream model and the Sycuan Tribe’s deep roots, we are proud to be building a San Diego-centric soccer organization that honors our history and celebrates emerging excellence.
ABOUT SAN DIEGO FC:
The club’s vision is to become the epicenter of football excellence and innovation in North America. We are looking for leaders at all levels to co-create the culture of a new organization that is built on the premise that you can discover, understand, and re-define excellence by nurturing talent and creating opportunity anywhere – specifically through soccer.
POSITION:
The Football Services Administrator at San Diego FC (SDFC) is a key role within the organization, responsible for providing comprehensive administrative and operational support to the sporting operations teams at the SDFC Performance Center & Right To Dream Academy. Reporting to the Sporting Director with a dotted line to the EVP Academy, this role demands a highly detailed individual with exceptional organizational skills, a proactive, customer-service oriented approach, and the ability to handle multiple tasks efficiently. The Football Services Administrator will play a critical role in managing executive schedules, maintaining training ground processes, facilitating successful event planning and providing general support across all sporting departments. Additionally, this role will contribute to operational efficiency initiatives to support daily life at the SDFC Performance Center & Right To Dream Academy.
RESPONSIBILITES:
Calendar and Travel Management:
- Manage the complex calendars of the sporting leadership team, including scheduling appointments, meetings, and conferences.
- Coordinate travel arrangements, including flights, accommodations, and transportation for the sporting leadership team.
- Anticipate scheduling conflicts and proactively resolve them to ensure optimal time management on behalf of the sporting leadership team.
- Help reconcile executive travel expenses and credit card statements.
- Book scouting travel as required, inclusive of airfare, accommodations and ground transportation, adhering to SDFC travel budget guidelines.
- Manage incoming travel and guests (i.e International Academy, Visiting Teams) for parties being hosted at the Performance Center.
Office & Facility Administrative Support:
- Establish and manage effective administrative policies and processes, ensuring smooth and efficient operations within the performance center.
- Set up processes to manage the operational supplies and equipment (OS&E) budget for shared areas like office spaces, kitchenettes, print rooms, etc
- Manage incoming/outgoing mail procedures, ensuring packages get to the appropriate people (players, students, staff, contractors, accounts payable) accordingly.
- Coordinate and manage logistics for internal meetings, including preparing meeting materials and maintaining meeting minutes as required.
- Help create and manage training facility booking processes for shared resources such as fields, weight room, meeting rooms, locker rooms, pools, barber bookings, etc
- Along with Director, Facility Operations and Director, Football Operations help administer security access badges for players and staff.
- Manage the relationships with facility vendors such as coffee suppliers, snacks, couriers, IT partners, DirectTV, etc
- Along with the Director, Facility Operations manage the Performance Center hotel procedures to ensure costs are tracked and allocated to the respective user/department.
- Manage hotel booking procedures at it relates to assigning rooms, checking in, checking out, housekeeping, room turnovers, etc
- Welcome all new guest coming to the facility and support on-site event execution (i.e. press conferences, academy tirals, photo shoots, external meetings, tours, etc).
Football Services:
- Track MLS player bonuses (i.e. goals, assists, games played, started, etc) in an internal spreadsheet so that the Sporting Director is aware of automatic-triggers, clauses and salary cap implications in real time.
- Provide support to the Sporting Director and scouting staff in preparing recruitment dossiers and documents to be presented at board meetings.
- Help manage the San Diego FC spouse and family program including setting up family BBQ’s, and events like Easter Egg hunts, Halloween and holiday parties at the Performance Center.
- Serve as the friends and family lounge liaison at Snapdragon Stadium on game days.
- Other duties as assigned.
QUALIFICATIONS:
Candidates can meet the requirements with a combination of experience in the following areas:
- Experience equivalent or bachelor’s degree in business, Sports Management, Communications, Hospitality or a related field
- Minimum of 2-3 years of experience, preferably in a start-up environment or within the sports industry.
- Exceptional organizational skills and attention to detail.
- Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong written and verbal communication skills.
- Proven ability to manage multiple tasks and prioritize effectively in a dynamic environment.
- High level of professionalism and discretion, particularly when handling sensitive information.
ABOUT SAN DIEGO FC:
Our VISION is to be the epicenter of football excellence and innovation in North America. Our MISSION is to create opportunities for talent to flourish and San Diego to shine
We value community, diversity, and acting with purpose. We are looking for leaders at all levels to co-create the culture of a new organization that is built on the premise that you can discover, understand, and re-define excellence by nurturing talent and creating opportunity anywhere – specifically though soccer.
Globally, Right to Dream partners with talented young people to give them a nurturing environment to flourish and thrive. We do this through a holistic model of athletic development, where young people grow as human beings and great footballers. RTD’s promise is set out in their Manifesto: a set of 8 commitments which will be central to the San Diego FC ethos from the front office to the field, when games start at Snapdragon Stadium in 2025.
This is an opportunity to be a part of a great team building something meaningful for San Diego. We offer excellent benefits including health coverages with generous company contributions, over 30 days of paid time off, and a 4% company match on your 401(k). Soccer is humanity and together, we can make a meaningful impact both on and off the field, fostering a culture that embraces excellence and equal opportunities. SDFC is an Equal Opportunity Employer.
We encourage all individuals who share our commitment to community and soccer to apply Soccer is humanity and together, we can make a meaningful impact both on and off the field, fostering a culture that embraces excellence and equal opportunities. SDFC is an Equal Opportunity Employer.
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