Attorney Practice Coordinator/Legal Secretary

5 days ago

San Jose, United States Marina Sirras & Associates LLC Full time

Attorney Practice Coordinator/Legal Secretary


Our client, an Am Law 200 firm, is seeking an Attorney Practice Coordinator with 5-7 years of experience. This position is based in San Jose, and follows a hybrid work schedule working in-office 2-3 days per week.


The estimated hourly salary range for this position is $43.58 to $52.82, contingent on relevant experience and education.


RESPONSIBILITIES:

  • Responsible for coordinating attorney support from Attorney Resource Team and other corporate departments including calendar and billing teams.
  • Responsible for accurate and complete submissions to Attorney Resource Team, including thorough instructions and documentation.
  • Responsible for communicating with case team to ensure that duplicate requests are not submitted to Attorney Resource Team.
  • Responsible for verifying court and other deadlines and alerting attorneys.
  • Responsible for creating and updating litigation matters in Virtual Binder.
  • Responsible for accurate and timely creation of Tables of Contents (“TOCs”) and Tables of Authorities (“TOAs”).
  • Responsible for coordinating and finalizing documents for filing with courts or administrative agencies, and service upon other parties.
  • Responsible for e-filing documents with courts and agencies in accordance with applicable rules.
  • Responsible for timely and properly filing in NetDocuments.
  • Responsible for accurately creating and submitting New Client Matters (“NCM”) within firm standards.
  • Responsible for coordinating transcription of audio recordings.
  • Responsible for coordinating the printing and assembling of documents with office services personnel.
  • Responsible for maintaining attorney contact lists through Outlook and Client Relationship Management system (i.e., InterAction).
  • Responsible for timely submission of daily task log identifying projects and assignments.
  • May be responsible for reviewing and revising client pre-bills.


QUALIFICATIONS:

  • Minimum 5-7 years' experience as a litigation secretary.
  • Highly organized with ability to support multiple attorneys’ practices and coordinate multiple tasks and requests effectively.
  • Demonstrates strong time management expertise with ability to prioritize and anticipate practice needs.
  • Demonstrates initiative to identify, monitor and execute tasks related to case timelines.
  • Demonstrates strong written and verbal skills to communicate effectively with internal and external parties.
  • Demonstrates advanced knowledge and proven expertise using Best Authority to produce Tables of Contents (TOC) and Tables of Authorities (TOA).
  • Possesses extensive knowledge of court rules and ECF procedures.
  • Demonstrates proficiency in using MS Office, Outlook and Adobe.
  • Experience with document management systems (i.e., NetDocuments).
  • Demonstrates expertise in Forte to create compliant legal documents and correspondence.
  • Demonstrates knowledge of legal terminology.


All candidates must be authorized to work in the U.S.

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