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Administrator

2 months ago

Waltham, United States TG Gallagher Full time

If you're a self-starter ready to find and seize opportunity, you'll find the support and resources here to truly thrive. TG Gallagher is the leading provider of mechanical construction and maintenance services throughout New England.



This role requires motivation paired with curiosity for mechanical, plumbing, and fire protection systems, bold innovation, and a passion for people. As an Administrator, you will provide tactical and administrative support to the entire team. This is a great opportunity to join an amazing organization



DO YOU HAVE THE RIGHT SPECS?

  • A client-first mentality where everything you do is done with the intention of creating strong client relationships
  • A self-starter with a deep desire to grow and continuously learn; easily adapts to new processes and technologies
  • Unquestionable character with high level of integrity
  • Possess solid communication skills, both written and verbal
  • Possess high-standards across the board- from your own contributions to the people you work with to the projects you work on. Your goal is to make a positive difference for the clients, each other, and the company.
  • Goal-oriented with strong time management, multi-tasking and organizational skills.


PRIMARY RESPONSIBILITIES:

  • Supporting the contract renewals process
  • Performing regular customer check-ins, identifying outstanding issues, and assisting with deficiency reporting
  • Assisting with Project Management scheduling and look ahead reports.
  • Tracking bid progress and conducting timely follow up.
  • Soliciting vendor and subcontractor proposals, as needed, and assisting with proposals for preventive and corrective maintenance work.
  • Attending weekly Team meetings; providing updates on current status and upcoming client needs.
  • Assisting with work orders, purchase orders, submittals and RFI management.
  • Establishing and maintaining open, positive relationships with the team, clients, vendors, and suppliers.


QUALIFICATIONS:

  • 2-3 years’ experience in a support/administrative role, with a minor understanding of construction preferred.
  • Has a keen attention to detail.
  • Is proficient in all Microsoft Office products.
  • Ability to learn new systems quickly.
  • Strong written and verbal communication skills


WHY WORK FOR TGG?

  • A dynamic work environment with engaging and state of the art projects in life science, healthcare, and higher education
  • Robust Medical and Dental plans with low-cost deductibles and premiums
  • Flexible Spending Accounts
  • Disability and Life insurance at no expense to you
  • 401(k) plan to help you save for retirement, PLUS a company contribution and profit sharing
  • Annual tuition reimbursement allowance
  • Generous PTO and 11 paid holidays
  • Opportunities for growth and development at all stages of your career
  • Quarterly company Town Halls and employee get-together



TG Gallagher provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.