Executive Administrative Assistant

2 months ago


Media, United States ECBM Insurance Brokers and Consultants Full time

About ECBM

ECBM is a family-owned and operated insurance broker and consulting firm based in Media, PA. We specialize in high-risk industries that require dedicated, client-based broker services in the areas of Commercial Insurance, Workers’ Compensation, Employee Benefits, Cyber Liability, Professional Liability, Farm & Agriculture, and Personal Insurance. Founded in 1970, our mission is to put people- our clients and employees- first. As a privately-owned company, our motto has always been: "No Shareholders, Just Transparency."


ECBM operates on three main core values: Empathy, Energy and Tenacity. We test every employee who works here for these three core values because employees must have Empathy to care about our clients, Energy to provide the level of service we require, and Tenacity to go that “extra mile” to solve our clients' challenges.


In addition to caring for our clients, we also take pride in caring for our employees. We’ve been a Best Place to Work in Insurance recipient for the last eight years, and the average length of service of our employees is 11 years.


About the Role

ECBM is looking for an Executive Administrative Assistant to join our Team This person will report to the Executive Office Manager. This person will contribute to the profits and efficiency of ECBM through direct support to the Executive Team.


Responsibilities

  1. Provide Administrative and Office Support to the President and COO
  2. Using Outlook and Teams, coordinate calendar management, including complex scheduling, prospecting and content
  3. Manage Executives' travel including flights, accommodations, transportation, and meals
  4. Coordinate and organize meetings as required, including scheduling, sending reminders, and organizing catering 
  5. Acting as point of contact among executives, employees, clients, and other external partners
  6. Complete typing projects, spreadsheet creation, preparing communications on the executives' behalf, maintenance of filing system and contacts' data base
  7. Maintain professionalism and strict confidentiality with all material. 
  8. Coordinate and organize meetings as required, including scheduling, sending reminders, and organizing catering when necessary.
  9. Polite and professional communication with staff, clients, vendors, etc. through phone, in person, and email. 
  10. Handles other projects and requirements as assigned by Management.
  11. Pursues personal development program.
  12. Maintains effective working relationships with employees and vendors.


Education & Experience

  • Excellent organizational and prioritizing abilities
  • 5-10 years’ experience
  • Strong word processing and computer skills, and proficient knowledge of Microsoft Office
  • Detail oriented and organized with prioritizing ability
  • Pleasant and professional phone manner and face-to-face presence
  • Excellent communication skills 
  • Good at time management and multi-tasking
  • Good self-discipline and motivation
  • Dependable, reliable, and adaptable


Benefits

  • Competitive Pay
  • Health and Welfare Programs Including Medical, Dental, and Vision Insurance
  • Retirement and Income Protection Programs, including a 401k plan
  • Work/Life Balance Including PTO, Holidays and Remote work opportunities
  • Career Advancement Opportunities


  • Media, Pennsylvania, United States ECBM, LP Full time

    About ECBMECBM, LP is a family-owned and operated insurance broker and consulting firm based in the United States. We specialize in high-risk industries that require dedicated, client-based broker services in the areas of Commercial Insurance, Workers' Compensation, Employee Benefits, Cyber Liability, Professional Liability, Farm & Agriculture, and Personal...


  • Media, Pennsylvania, United States ECBM Insurance Brokers and Consultants Full time

    About ECBMECBM is a family-owned and operated insurance broker and consulting firm based in Media, PA.We specialize in high-risk industries that require dedicated, client-based broker services in the areas of Commercial Insurance, Workers Compensation, Employee Benefits, Cyber Liability, Professional Liability, Farm & Agriculture, and Personal Insurance.Our...


  • Media, United States The O'Connor Group Full time

    About the Administrative Assistant: As an Administrative Assistant at Barsz Gowie Amon & Fultz you will play a pivotal role in supporting the daily activities and success of the firm. You will work with the administrative team to ensure efficient office operations and provide support to both clients and staff of the firm. As the Administrative Assistant you...


  • Media, United States The O'Connor Group Full time

    About the Administrative Assistant: As an Administrative Assistant at Barsz Gowie Amon & Fultz you will play a pivotal role in supporting the daily activities and success of the firm. You will work with the administrative team to ensure efficient office operations and provide support to both clients and staff of the firm. As the Administrative Assistant you...


  • Media, United States Commonwealth of Pennsylvania Full time

    Reference #: 4645486 THE POSITION Are you interested in a fulfilling administrative role with the Commonwealth of Pennsylvania? In this role, you will offer administrative and clerical support at the Ridley Creek State Park Complex within the Department of Conservation and Natural Resources, helping to keep operations running smoothly. Immerse yourself in...


  • Media, Pennsylvania, United States County of Delaware, PA Full time

    Job SummaryThe County of Delaware, PA is seeking a highly organized and detail-oriented Administrative Assistant to join our team in the District Office. As a key member of our support staff, you will provide exceptional clerical support to process court documents, schedule court hearings, and assist the District Justice in court procedures.Key...

  • Marketing Assistant

    2 weeks ago


    media, United States PeopleShare Inc Full time

    Our esteemed client in Media is seeking a Marketing Assistant!They are an industry leader in photography and videography.This is a direct hire/permanent position.Marketing Assistant Job Details: Schedule: Monday-Friday, 9am-5pm with flex Salary: $45K-$55K based on experience level 20 PTO days offered Room for growth Direct hire/permanent position ...

  • Marketing Assistant

    3 months ago


    Media, United States PeopleShare Inc Full time

    Our esteemed client in Media is seeking a Marketing Assistant! They are an industry leader in photography and videography. This is a direct hire/permanent position.Marketing Assistant Job Details: Schedule: Monday-Friday, 9am-5pm with flex Salary: $45K-$55K based on experience level 20 PTO days offered Room for growth Direct hire/permanent position ...


  • Media, Pennsylvania, United States Green Courte Residential Holdings LLC Full time

    Job SummaryThe Office Assistant will provide administrative and clerical support to the Community General Manager/Community Manager. This role will assist with customer and ongoing resident relations and communications, as well as support other community events.About UsWindward Communities (WC) has a diverse portfolio of manufactured home communities across...


  • Media, Pennsylvania, United States Henry Ford Health System Full time

    Job Summary:We are seeking an Administrative Associate to join our team in a float position. In this role, you will provide administrative support to various departments within the hospital, including nurse staffing and patient care delivery teams.Key Responsibilities:Maintain confidentiality of hospital matters regarding patients, physicians, visitors,...


  • Media, Pennsylvania, United States 661 LLC Full time

    Job DescriptionAt 661 LLC, we're seeking a skilled Line Cook to join our kitchen team. As a key member of our team, you'll be responsible for preparing high-quality steak dishes that exceed our customers' expectations.Key Responsibilities:Work closely with our kitchen team to ensure seamless food preparation and presentation.Prepare and cook steaks to...


  • Media, United States Contemporary Staffing Solutions Full time

    Contemporary Staffing Solutions (CSS) is a national provider of IT workforce management solutions, providing individual consultants, entire project teams, and direct hire solutions to clients in all industries across the country. Our Information Technology group (CSS-TEC) specializes in all levels of IT placements with expertise in Application Development,...


  • Media, Pennsylvania, United States ACTS Retirement-Life Communities Full time

    Job SummaryWe are seeking a skilled Certified Nursing Assistant (CNA) / Med Tech to join our team at Acts Retirement-Life Communities. As a CNA / Med Tech, you will provide direct resident care while respecting confidentiality at all times.Key ResponsibilitiesProvide direct resident care, including assistance with daily living activities and medication...


  • Media, Pennsylvania, United States Henry Ford Health System Full time

    Nursing Intern PositionWe are seeking a dedicated Nursing Intern to join our team at Henry Ford Health System.About the JobThis is an excellent opportunity for individuals pursuing a nursing career to gain hands-on experience and skills in a fast-paced healthcare environment. As a Nursing Intern, you will work closely with experienced nurses to provide...


  • Media, United States GHR Healthcare Full time

    *Certified Medical Assistant (CMA) /Medical Office Assistant*GHR Healthcare is currently seeking a clinician to function as both a *Certified Medical Assistant (CMA*) and *Medical Office Assistant* for a premier Health System in *Media, PA 19063!*_This is a full-time contract with the option to extend._*Pay $22-$24 per hour!**Schedule:** 40 hours per week*...


  • Media, United States Elwyn Full time

    POSITION SUMMARY: The Certified Nurse Aide (CNA) assists individuals with personal care activities, nutritional needs, and restorative function. CNAs will perform assigned medical and daily living skills tasks, provide individual transportation, and assist with leisure activities. Emphasis will be placed on active treatment goals and achievement of the...


  • Media, United States Elwyn Full time

    POSITION SUMMARY: The Certified Nurse Aide (CNA) assists individuals with personal care activities, nutritional needs, and restorative function. CNAs will perform assigned medical and daily living skills tasks, provide individual transportation, and assist with leisure activities. Emphasis will be placed on active treatment goals and achievement of the...


  • Media, Pennsylvania, United States Delaware County Community College Full time

    Job SummaryThe Delaware County Community College is seeking a highly qualified Adjunct Medical Coding Instructor to join our team. As a key member of our Health Information Management department, you will be responsible for providing administrative leadership for our Medical Billing and Coding program and ensuring it meets the requirements of the American...

  • Medical Assistant

    4 weeks ago


    Media, Pennsylvania, United States Rothman Orthopaedics Full time

    Job Summary: Rothman Orthopaedics is seeking a skilled Medical Assistant to provide administrative and clinical support to our Physician and Physician's Assistant teams. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to work effectively in a fast-paced environment.Key Responsibilities:Greets...

  • Adjunct Medical Coding

    6 months ago


    Media, United States Delaware County Community College Full time

    Position Summary The Medical Billing and Coding Adjunct Instructor/Program Administrator is primarily responsible for providing administrative leadership for the programs and ensuring the program meets the requirements of American Health Information Management Association (AHIMA), our external accrediting body. This...