Administrative Assistant

2 months ago

Media, United States The O'Connor Group Full time

About the Administrative Assistant:

As an Administrative Assistant at Barsz Gowie Amon & Fultz you will play a pivotal role in supporting the daily activities and success of the firm. You will work with the administrative team to ensure efficient office operations and provide support to both clients and staff of the firm. As the Administrative Assistant you will be responsible for processing tax returns handling client communications and managing various clerical tasks. You will also provide essential support during tax season including sending electronic tax packages mailings and fulfilling client requests.

Responsibilities:

  • Client Communication: Handle inquiries and serve as a point of contact for clients via email or phone while providing exceptional customer service.
  • Scanning: Scan organize and save incoming documents to our electronic filing system.
  • Document Management: Organize and maintain electronic and physical filing systems ensuring easy access to important documents and information.
  • Tax Return Processing: Electronic delivery and/or assembly of physical tax return packages.
  • Mailing and Distribution: Manage outgoing mailings and ensure timely and accurate distribution or incoming mail.
  • Administrative Support: Support the office manager to provide comprehensive administrative support to the office.
  • Special Projects: Completion of special projects as assigned.


Requirements

Qualifications:

  • Professional Experience: At least 3 years of experience working as an administrative or office assistant. Previous experience working in an accounting firm highly desired but not required.
  • Technical Proficiency: Proficiency in Microsoft Office Suite. Skilled in using office technology including scanners fax machines and multiline phone systems.
  • Communication: Excellent verbal and written communication skills capable of effectively interacting with clients and team members.
  • Organizational Abilities: Exceptional organizational skills with the ability to manage multiple projects simultaneously and meet tight deadlines.
  • Confidentiality: Commitment to maintaining confidentiality in all workrelated matters.
  • Professional Attributes: Highly motivated selfstarter with a robust work ethic and a desire to lead. Proven adaptability to new processes and technologies to enhance job performance and office efficiency.
  • Tax Season Schedule: Availability to work required Saturday hours during tax season midJanuary to midApril.


Benefits
  • Performance Bonuses: An annual bonus is available tied to both individual performance and the overall success of the firm evaluated posttax season.
  • Healthcare Coverage: Comprehensive health vision and dental insurance are available immediately with the firm covering 85% of the premiums while the employee contributes 15%.
  • Retirement Savings: A 401(k) plan with up to 4% employer match to help build future financial security.
  • Paid Time Off: Generous leave policies include 4 weeks of paid time off (PTO) and vacation increasing after five years of service.
  • Professional Development: The firm actively supports professional growth through certification support mentorship programs and continuous training opportunities.
  • WorkLife Balance: Offices are closed on Fridays from Memorial Day to Labor Day promoting a better worklife balance.
  • Flexible Work Schedule: Offers flexibility in work hours to accommodate personal commitments and enhance job satisfaction.
  • Life Insurance: Comprehensive life insurance is provided at no cost to the employee.
  • Disability Insurance: Both shortterm and longterm disability insurance are available at no cost to the employee ensuring additional security.


Qualifications: Professional Experience: At least 3 years of experience working as an administrative or office assistant. Previous experience working in an accounting firm highly desired but not required. Technical Proficiency: Proficiency in Microsoft Office Suite. Skilled in using office technology including scanners, fax machines, and multi-line phone systems. Communication: Excellent verbal and written communication skills, capable of effectively interacting with clients and team members. Organizational Abilities: Exceptional organizational skills, with the ability to manage multiple projects simultaneously and meet tight deadlines. Confidentiality: Commitment to maintaining confidentiality in all work-related matters. Professional Attributes: Highly motivated, self-starter with a robust work ethic and a desire to lead. Proven adaptability to new processes and technologies to enhance job performance and office efficiency. Tax Season Schedule: Availability to work required Saturday hours during tax season, mid-January to mid-April.

Education

HS Diploma or equivalent

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