Project Manager

2 weeks ago

Boston, United States TalentBurst, Inc. Full time
Healthcare Administrative Assistant
Boston, MA
13 Weeks
40 Hours/week
8H Day
08:00 AM - 05:00 PM

Job Description:

Essential Responsibilities:
Maintains and modifies project plan documentation and staffing requirements for multiple projects.
Schedules and coordinates project team meetings. Prepares agendas, materials, presentations and necessary equipment. Records and distributes minutes or notes and follow up actions. Follows up with team members to ensure actions are completed according to timeline.
Compiles data and prepares regular and ad hoc reports and presentations. Distributes project reports and documents as directed. Monitors and tracks project documents and finances. Maintains project document files and records in accordance with established procedures.
Tracks and reports on project status and progress, identifies and resolves obstacles to ensure that project is on track with determined timelines. Acts as a liaison and resource for multidisciplinary team members. Communicates to client groups and stakeholders and responds to requests for data and information.
Collaborates with project manager and team to identify and schedule project deliverables, milestones, and outcomes.

Required Qualifications:
High School diploma or GED required. Bachelor's degree in Business or Healthcare Administration preferred.
1-3 years related work experience required.
Experience with computer systems required, including web-based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
Preferred Qualifications:
2 or more years of project management experience or administrative experience in a related field.
Basic knowledge of program/project management tools, techniques and methodology

Competencies:
Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.
Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.
Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers. Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Social/Environmental Requirements:
1. Work requires close attention to task for work to be accurately completed. Intermittent breaks during the work day do not compromise the work. 2. Work routine is fairly consistent, but employee needs to be able to use judgment to respond to events several times a week. 3. No substantial exposure to adverse environmental conditions 4. Health Care Status: NHCW: No patient contact.- Health Care Worker Status may vary by department Sensory Requirements: Close work (paperwork, visual examination), Monitor Use, Visual monotony, Visual clarity

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