Administrative Specialist

3 weeks ago

Arlington, United States Nationwide IT Services, Inc. Full time

About Nationwide IT Services - NIS is an IT and Management consulting company, is a CVE-verified Service-Disabled Veteran- Owned Small Business. Our mission is to deliver value-added services to our customers, leveraging technology, people, and industry best practices to implement innovative solutions through our trusted employees and team members.


About the Role - NIS has an immediate full-time position for an Administrative Specialist in support of the STAQSS II Staffing and Technical Acquisition Support Services Contract.


This role provides direct administrative and executive assistant support the Senior Executive Service (SES) member of SAF/AQD – Office of the Deputy Assistant Secretary for Logistics and Product Support. This position is located at the Pentagon and is 5 days onsite and requires a Secret Clearance.


Tasks for this position include, but are not limited to, the following:


  • Performing administrative duties such as maintaining General Officer/Senior Executive Service (GO/SES) calendars, managing travel arrangements, and assisting in voucher processing, setting up and maintaining file plans, maintaining records, and executing government administrative policies, greeting visitors, and answering phones.
  • Receiving and distributing mail, managing correspondence, and action item tasking and tracking including monitoring deadlines in TMT, and reviewing correspondence for correctness.
  • Supporting the leadership of high visibility/high pressure front office
  • Managing organizational calendar and all travel for SAF/AQD front office.
  • Processing travel reservations, authorizations, and vouchers i.e., DTS.
  • Managing all Protocol-related activities.
  • Initiating high-level meetings of senior members and General Officers.
  • Receiving and screening visitors and phone calls.
  • Installing administrative procedures that affect subordinate units. Independently reviewing outgoing correspondence and ensuring handling requirements for classified material are accurately followed.
  • Collaborating with Military Assistant to resolve process bottlenecks and backlogs.
  • Assists actions officers in executing conference preparation to include weekly high level Video Teleconferences (VTCs).
  • Any other tasks closely associated with the performance of duties list above and as coordinated with the COR.



Qualifications - A bachelor’s degree in business or related discipline. At least 3 years of experience in related duties. Be proficient with MS Access, Air Force Public Information Management System, TMT, and AF Portal. Requires attention to detail, knowledge of the JTFR, Privacy Act regulations, and CUI handling.


Work Experience Substitutions - 6 years of relevant work experience may be substituted for a BA/BS degree. Associate degree plus 4 years of relevant work experience may be substituted for a BA/BS degree.


Our benefits package includes medical, dental, and vision insurance, life and disability insurance, 401(k) plan with employer match, paid holidays, PTO (sick/vacation), commuter benefits, employee assistance program (EAP) and educational reimbursement along with Pet Insurance.



Nationwide IT Services, Inc. provides equal employment opportunities (EEO) to all qualified applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetics, disability or protected veteran status.

  • Administrative Security Specialist

    2 weeks ago

    Arlington, Virginia, United States Akima Full time

    We are seeking an Administrative Security Specialist to provide support in accordance with relevant Executive Orders, U.S. Code of Federal Regulations, and policies. The ideal candidate will have 3 years of personnel security experience and a proven track record of providing administrative security support.The Administrative Security Specialist will be...

  • Administrative Support Specialist

    2 weeks ago

    Arlington, Virginia, United States Summit Federal Services, LLC Full time

    Job Title: Administrative Support SpecialistSummit Federal Services, LLC (SFS) is a fast-growing woman-owned Small Business and HUBZone company with an outstanding record of performance. We provide acquisition, business process, training, IT, administrative, and security services to multiple federal agencies.The Administrative Support Specialist will provide...

  • Administrative Support Specialist

    2 weeks ago

    Arlington, Virginia, United States FEDERAL MANAGEMENT PARTNERS INC Full time

    About FEDERAL MANAGEMENT PARTNERS INCFederal Management Partners Inc, a leading management and strategic consulting firm, is seeking an experienced Administrative Support Specialist to support one of our largest clients.Job OverviewThis hybrid role requires on-site work at the client's office in Alexandria, VA, with telework options available for the...

  • Administrative Support Specialist

    2 weeks ago

    Arlington, Virginia, United States Animal Welfare League of Arlington Virginia, Inc Full time

    About the RoleThis Administrative Support Specialist position is an exciting opportunity to join our team at Animal Welfare League of Arlington Virginia, Inc. As a key member of our administrative staff, you will provide essential support to our Director of Finance and Administration while acting as a liaison for the Human Resources department.The ideal...

  • Administrative Specialist

    3 days ago

    Arlington, United States American College of Osteopathic Internist (ACOI) Full time

    Job DescriptionJob DescriptionAt the American College of Osteopathic Internists (ACOI), we envision a world where osteopathic internists are practicing Principle-Centered Medicine™ and flourishing in every aspect of their lives. Our mission is clear: we are the premier community for osteopathic internists, committed to providing exceptional leadership,...

  • Administrative Support Specialist

    3 weeks ago

    Arlington, Virginia, United States STEM Solutions Full time

    **Job Title:** Administrative Support Specialist**Location:** STEM SolutionsWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team. This is a full-time position that requires strong organizational, communication, and problem-solving skills.The successful candidate will provide administrative support for OUSD(A&S)...

  • Administrative Support Specialist

    3 weeks ago

    Arlington, Virginia, United States Eccalon, LLC Full time

    Job OverviewEccalon, LLC is seeking an exceptional Administrative Support Specialist to join our team. This role will provide high-level administrative support to our senior executives, ensuring seamless execution of their priorities and daily operations.The ideal candidate will possess excellent communication skills, both written and verbal, and be...

  • Administrative Support Specialist

    2 weeks ago

    Arlington, Virginia, United States Kent, Campa and Kate Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team in Arlington, Virginia. This role will provide administrative support to executive staff, including filing, scheduling appointments, and managing personnel records.The successful candidate will have a minimum of two years of experience in a related field, a high...

  • Facilities and Administration Specialist

    3 weeks ago

    Arlington, Virginia, United States ROCS Grad Staffing Full time

    Job DescriptionThe Facilities and Administration Specialist will provide administrative support for our properties, focusing on tenant relations, service coordination, and record keeping.Key ResponsibilitiesTenant Support: Assist tenants with their needs, prepare and distribute lease administration forms, and maintain accurate records.Service Arrangements:...

  • Administrative Support Specialist

    2 weeks ago

    Arlington, Virginia, United States Blake Willson Group Full time

    Job Opportunity: Administrative Support SpecialistIn Arlington, Virginia, we are seeking a highly organized and proactive Executive Assistant to support our CEO at Blake Willson Group. As an Administrative Support Specialist, you will be responsible for managing day-to-day administrative tasks, ensuring efficient workflow, and providing high-level support in...

  • Administrative Support Specialist

    2 weeks ago

    Arlington, Virginia, United States American College of Osteopathic Internist (ACOI) Full time

    Job Overview:The American College of Osteopathic Internists (ACOI) seeks an Administrative Specialist to join our team. As the primary point of contact for ACOI membership, this role will play a crucial part in ensuring the efficiency and effectiveness of administrative processes within the department.This is a hybrid position that offers flexibility with...

  • Benefits Administration Specialist

    2 weeks ago

    Arlington, Virginia, United States Express Employment ProfessionalsSpecialized Recruiting Group Full time

    About the RoleWe are seeking a highly organized and communicative Benefits Administration Specialist to join our Specialized Recruiting Division in Arlington, TX. As a key member of our HR team, you will be responsible for managing employee benefit programs, including health insurance, retirement plans, and other perks. Your excellent problem-solving skills...

  • Administrative Support Specialist

    2 weeks ago

    Arlington, Virginia, United States Pendleton Solutions Full time

    Pendleton Solutions is hiring a skilled Administrative Support Specialist to join our team in Arlington, VA. As a Security Administrator, you will be responsible for providing administrative support across all functional areas, including personnel security functions and access control management.Key Responsibilities:Support the preparation and distribution...

  • Administrative Operations Specialist

    2 weeks ago

    Arlington, Virginia, United States American College of Osteopathic Internist (ACOI) Full time

    Job OverviewThe American College of Osteopathic Internists (ACOI) is seeking a highly organized and detail-oriented Administrative Operations Specialist to join our team. As the initial point of contact for ACOI membership, you will play a crucial role in ensuring the efficiency and effectiveness of administrative processes within the department.This hybrid...

  • Administrative Support Specialist

    4 weeks ago

    Arlington, Virginia, United States Workforce Solutions for Tarrant Co. Full time

    At Workforce Solutions for Tarrant Co., we are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. This role will provide critical support to our Front Desk Receptionist/ Administrative Assistant in carrying out day-to-day organizational tasks and facilitating efficient communication across the office.">About...

  • Administrative Support Specialist

    2 weeks ago

    Arlington, Virginia, United States American Systems Full time

    **Administrative Support Specialist**A dedicated and detail-oriented Executive Assistant is sought to provide administrative support to the Deputy Director at the Pentagon. As part of the American Systems team, you will be responsible for coordinating meetings, managing calendars, and preparing reports.Key Responsibilities:Provide administrative support to...

  • Jr Level Administrative Security Specialist

    1 month ago

    Arlington, United States Armada Full time

    Type: Full Time Location: Arlington, VA Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: Active Secret Sign on Bonus: Yes, $1K for qualified applicants.The F-35 Joint Program Office (F-35 JPO) requires program security support services to support its critical mission of developing, deploying, and sustaining the next generation strike...

  • Administrative Support Specialist

    2 weeks ago

    Arlington, Virginia, United States The Texas Rangers Full time

    The Texas Rangers seeks a highly organized and detail-oriented Administrative Support Specialist - Finance to join our Accounting and Finance team. In this role, you will support the preparation of financial statements, process weekly check/credit card/ACH runs, and maintain vendor payment preferences in Sage 500. Additionally, you will be responsible for...

  • Contract Administration Specialist Lead

    2 weeks ago

    Arlington, Virginia, United States ISI Professional Services Full time

    About the RoleWe are looking for a highly skilled Federal construction contract manager to lead our contract administration team. As a Contract Management Specialist, you will be responsible for providing expert guidance on contracting policies and procedures, ensuring the success of high-value construction projects.

  • Administrative Support Specialist

    2 weeks ago

    Arlington, Vermont, United States Adecco US, Inc. Full time

    **Job Overview:**Adecco US, Inc. is currently hiring an Administrative Support Specialist for a local client in Arlington, VT. As an essential member of the team, you will provide top-notch customer service and handle various administrative tasks.About the Role:You will be responsible for providing excellent customer service, answering phone calls, taking...