Administrative Support Specialist

3 weeks ago


Arlington, Virginia, United States Blake Willson Group Full time
Job Opportunity: Administrative Support Specialist

In Arlington, Virginia, we are seeking a highly organized and proactive Executive Assistant to support our CEO at Blake Willson Group. As an Administrative Support Specialist, you will be responsible for managing day-to-day administrative tasks, ensuring efficient workflow, and providing high-level support in a fast-paced environment.

Key Responsibilities:

  • Manage CEO scheduling and calendar coordination, note-taking, inbox management, ghostwriting, presentation generation, and expense reporting with utmost discretion and confidentiality.
  • Assist with special projects and initiatives as assigned by the CEO, contributing to the achievement of company strategic goals.
  • Provide meeting support (agendas, materials, pre-meeting documentation, and take detailed notes).
  • Screen/prioritize correspondence (email/phone calls) and tasks aligned with strategic/executive objections. Ensure timely follow-ups as needed.

Requirements:

  • Associate's Degree.
  • 2 years of experience working as an Executive Assistant.
  • 1 year of experience supporting a C-Level Suite Executive.
  • Advanced proficiency with MS Office, particularly MS Teams and Planner.
  • Excellent interpersonal skills, comfortable presenting information to a group(s).
  • Must be able to anticipate the needs of the CEO and proactively address logistical/administrative requirements to facilitate productive meetings.
  • Must be able to think and prioritize tasks strategically to support the CEO in achieving company goals.
  • Excellent organizational, communication, and problem-solving skills.
  • Ability to work independently and manage multiple tasks simultaneously.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong attention to detail and the ability to manage multiple tasks efficiently with minimal supervision.
  • Flexibility to adapt to changing priorities and schedules in a fast-paced environment.

We offer a competitive salary range of $70,000 to $90,000 based on education, experience, skills, and geographic location. Your individual salary within this range will be determined by various factors. We also provide a comprehensive Total Rewards package including major medical benefits, 401(k)-contribution plan, holiday and personal time off, professional development training & certification benefits, health & wellness subsidies, paid time off for community service, and more.



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