Office Manager

2 days ago


North Andover, United States Planet Pharma Full time

Top 3 skills you would like to see in a candidate’s resume:

1. Strong organizational / budgeting skills

2. Proficiency in MS Office tools

3. Meeting and event coordination


• Work Schedule: Monday – Friday 8AM – 4:30PM. No OT.


Oversees day-to-day office administration including (but not limited to):

o Greeting visitors, general front desk management, and managing office protocols

o Manages / stocks office and cafeteria supplies. Works with Purchasing for sourcing of office supplies and services

o Prepares items for shipment. Maintains / files all shipping and receiving documents

o Receives all incoming packages and shipments. Communicates arrival of all incoming packages to the appropriate employee, lab, storage room, etc.

o Manages the office purchasing card, including submission of expense reports for repayment


Provides administrative assistance to the North Andover R&D site:

o Maintains calendars, coordinate travel arrangements, and schedule meetings for the R&D and Operations executive team

o Coordinates offsite and onsite meetings, including scheduling interviews, luncheons / dinners

o Prepares presentations and agendas for meetings, take meeting minutes

o Generates and distributes important (and at times confidential) documents, such as memoranda, reports, meeting minutes, general correspondence

o Provides clerical duties such as filing and copying


Technical and soft skills required for this position:

o Proficient with Microsoft Office (Word, Excel, Outlook and PowerPoint)

o Excellent interpersonal and communication skills (written and verbal)

o Ability to multitask and prioritize with excellent attention to detail

o Strong adaptability, flexibility, initiative and resourcefulness

o Ability to exercise independent judgment and decisions.

o Demonstrated ability to maintain a high level of professionalism and confidentiality


Preference on previous work experience’s industry: Medical device preferred, but not required

• Education background requirement: HS Diploma with 3+ year’s professional experience in an administrative assistant role.


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