Administrative Assistant

3 days ago

Plainfield, United States Russell Tobin Full time

Russell Tobin + Associates is currently seeking an Administrative Assistant to support our client's effort to streamline operations and aid in workforce management by supporting 2 Vice Presidents. This is an excellent opportunity to work with a dynamic team and gain valuable experience. Apply today


Job Title: Administrative Assistant

Pay: $22.00-$25.00/hour | Based on Experience

Duration: 12-month contract | Potential to Extend

Schedule: Monday – Friday // 40hrs/week

Location: Hybrid- Plainfield, IL



Position Overview: The Administrative Assistant will handle various office tasks, provide professional assistance through various communication channels, and create a welcoming atmosphere in the workplace.



Key Responsibilities:

  • Handle filing, generate reports and presentations, set up meetings, and reorder supplies.
  • Provide real-time scheduling support by booking appointments and preventing conflicts.
  • Make travel arrangements, including booking flights, cars, hotels, and restaurant reservations.
  • Screen phone calls and route callers to the appropriate party, maintaining polite and professional communication via phone, email, and mail.Greet and assist visitors, ensuring a positive experience.
  • Utilize computers to generate reports, transcribe meeting minutes, create presentations, and conduct research.
  • Anticipate the needs of others to ensure seamless and positive experiences.



Skills & Experience:

  • 3-5 years of prior administrative experience supporting senior leadership
  • High School Diploma with strong administrative expertise considered; Degree preferred;
  • Strong calendar management and travel management skills are essential.
  • Proficiency in Microsoft Office Suite, Zoom, and MS Teams.
  • Excellent computer skills, especially typing and attention to detail.
  • Multilingual skills may be preferred or required.
  • A proactive attitude with a desire to create positive experiences for others.

ABOUT US:

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.


We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.


As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.


Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

  • Administrative Assistant

    2 months ago

    Plainfield, United States STEP ONE ACADEMY LLC Full time

    Job DescriptionJob DescriptionWe are seeking a bilingual English/Spanish speaking Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.If a Rhino ran through an office building, would you enjoy putting the files back in order?If YES, then please read on!Are you bilingual (Spanish...

  • Administrative Assistant

    2 months ago

    Plainfield, United States STEP ONE ACADEMY LLC Full time

    Job DescriptionJob DescriptionBenefits:401(k)Employee discountsFree uniformsHealth insurance We are seeking a bilingual English/Spanish speaking Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.If a Rhino ran through an office building, would you enjoy putting the files back...

  • Administrative Assistant

    2 days ago

    Plainfield, United States Russell Tobin Full time

    Russell Tobin + Associates is currently seeking an Administrative Assistant to support our client's effort to streamline operations and aid in workforce management by supporting 2 Vice Presidents. This is an excellent opportunity to work with a dynamic team and gain valuable experience. Apply today! Job Title: Administrative AssistantPay: $22.00-$25.00/hour...

  • Administrative Assistant

    3 weeks ago

    Plainfield, United States Tundra Technical Solutions Full time

    Job Description: The duties of the Administrative Assistant is to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. Key Accountabilities: ...

  • Administrative Assistant

    3 weeks ago

    Plainfield, United States Tundra Technical Solutions Full time

    Job Description: The duties of the Administrative Assistant is to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.Key Accountabilities:Handling...

  • Administrative Assistant

    3 weeks ago

    Plainfield, United States Tundra Technical Solutions Full time

    Job Description: The duties of the Administrative Assistant is to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.Key Accountabilities:Handling...

  • Legal Administrative Assistant

    3 weeks ago

    Plainfield, Indiana, United States IEN Consultants Full time

    Job OverviewPosition: Legal Administrative AssistantResponsibilities:Perform a variety of administrative tasks in a legal environment.Conduct legal research to support case preparation.Assist in drafting legal documents and correspondence.Manage and organize case files and documentation.Qualifications:Strong attention to detail and organizational...

  • Administrative Assistant for Technology

    1 week ago

    Plainfield, United States Plainfield Community Consolidated School Full time

    Position Type: Secretarial/Clerical/Secretary Date Posted: 9/3/2024 Location: Technology Buidling Date Available: TBD Closing Date: 09/20/2024 Salary: Regionally competitive based on experience Hours: Full-time (12 months) 8 hours per day Monday - Friday Description: Provides a wide variety of complex and confidential administrative and secretarial support...

  • Administrative Assistant L7

    13 hours ago

    Plainfield, United States Della Infotech Full time

    JOB DESCRIPTION: Purpose of the Role: The duties of the Administrative Assistant are to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. Key...

  • Administrative Assistant, Onsite

    2 weeks ago

    Plainfield, United States AAM LLC Full time

    Primarily responsible for providing all assistance to the Community Manager and residents at an on-site property which includes daily customer service to homeowners, HOA board members and other on-site staff. Position Responsibilities:Perform a wide spectrum of administrative duties that are essential to successfully enforcing community Covenants, Compliance...

  • Administrative Assistant

    1 month ago

    Plainfield, United States St.Mary Internal Medicine Full time $18 - $20

    Job DescriptionJob DescriptionJoin our quickly growing, family-owned medical practice as a Administrative Assistant / Medical Receptionist and become an essential part of our team. We are looking for someone who not only enjoys talking to patients but also brings professionalism, creativity, and a proactive attitude to the role.As a Medical Receptionist,...

  • Administrative Assistant for Student Ministry

    3 weeks ago

    Plainfield, New Jersey, United States Plainfield Christian Church Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Student Ministry team at Plainfield Christian Church. The ideal candidate will have excellent communication skills, experience managing projects, and the ability to work effectively in a team environment.Key ResponsibilitiesAdministrative SupportCoordinate...

  • Sales Administrative Assistant

    5 days ago

    Plainfield, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in need of a Sales Administrative Assistant to join our team located in Plainfield, Indiana. This role is ideal for someone with a background in software sales and a strong understanding of CRM platforms. Your focus will be to aid the informatics sales team by managing RFP/RFI requests and leading sales support functions....

  • Administrative Assistant

    2 weeks ago

    South Plainfield, United States Edgewood Properties Full time

    Overview: Since its founding in 1992, Edgewood Properties has established itself as a leading real estate development and property management company. With corporate headquarters in New Jersey, the company is on a course of growth leading to activities across the nation. Given ongoing construction and development plans, our current apartment portfolio of...

  • Student Ministry Administrative Assistant

    3 weeks ago

    Plainfield, New Jersey, United States Plainfield Christian Church Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Student Ministry team at Plainfield Christian Church. The ideal candidate will have excellent communication skills, experience managing projects, and the ability to work effectively in a team environment.Key ResponsibilitiesAdministrative SupportCoordinate...

  • Student Ministry Administrative Assistant

    2 weeks ago

    Plainfield, United States Plainfield Christian Church Full time

    PLAINFIELD CHRISTIAN CHURCH STUDENT MINISTRY ADMINISTRATIVE ASSISTANT JOB DESCRIPTION SCOPE OF POSITION GENERAL DUTIES/RESPONSIBILITIES Administrative/Office Responsibilities Coordinate and schedule all travel plans: book flights, lodging, transportation. Take care of any contracts, tickets, payments, etc. Answer phones and receive guests; direct...

  • Student Ministry Administrative Assistant

    3 weeks ago

    Plainfield, United States Plainfield Christian Church Full time

    PLAINFIELD CHRISTIAN CHURCH STUDENT MINISTRY ADMINISTRATIVE ASSISTANT JOB DESCRIPTION SCOPE OF POSITION GENERAL DUTIES/RESPONSIBILITIES Administrative/Office Responsibilities Coordinate and schedule all travel plans: book flights, lodging, transportation. Take care of any contracts, tickets, payments, etc. Answer phones and receive guests; direct...

  • Administrative Coordinator

    4 days ago

    Plainfield, New Jersey, United States Della Infotech Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Della Infotech Inc. As an Administrative Assistant, you will provide administrative support to our management team and ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to management, including handling...

  • Administrative Coordinator

    4 days ago

    Plainfield, New Jersey, United States Della Infotech Inc. Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Della Infotech Inc. As an Administrative Assistant, you will be responsible for providing administrative support to our staff and clients, ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to...

  • Administrative Coordinator

    5 days ago

    Plainfield, New Jersey, United States US Tech Solutions Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Specialist I to join our team at US Tech Solutions. This individual will provide administrative support to our project management group, ensuring seamless day-to-day operations and contributing to the success of our projects.Key ResponsibilitiesSupport project management group...