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Student Ministry Administrative Assistant

2 months ago

Plainfield, United States Plainfield Christian Church Full time

PLAINFIELD CHRISTIAN CHURCH

STUDENT MINISTRY ADMINISTRATIVE ASSISTANT

JOB DESCRIPTION

SCOPE OF POSITION

GENERAL DUTIES/RESPONSIBILITIES

Administrative/Office Responsibilities

  • Coordinate and schedule all travel plans: book flights, lodging, transportation. Take care of any contracts, tickets, payments, etc.
  • Answer phones and receive guests; direct where needed
  • Respond to and resolve administrative inquiries
  • Schedule and send out all mailings (flyers, postcards, etc.), bulk and regular in coordination with the Communications Coordinator
  • Update attendance records and profiles in the Realm database. Enter attendance for regular events and special events
  • Communicate with the Communications Coordinator all information needed to publicize events and programming via Sunday morning slides, mailings, emails, etc.
  • Help plan and attend all special events (unless directed otherwise)S: retreats, camp, CIY, 6th grade Night, 8th Grade Night, Graduation Sunday, HS mission trips, Christmas parties, etc. Create events in Realm for activities that require payment/registration. Create Formstack forms for activities or responses/information that do not require payment.
  • Maintain office supplies and coordinate maintenance of office equipment
  • Collect and submit cash/check payments for events/activities.
  • Maintain financial records and submit credit card reconciliations.
Pier14 Responsibilities
  • Café Responsibilities
  • Stock sodas, candy, coffee products, paper products, etc.
  • Manage volunteers - communication, recruiting, getting subs, and training. Four people staff the café on Sundays.
  • Count and deposit all monies, run the dishwasher, clean the cafe - once a week.
  • Manage Pier 14 First Impressions Team: recruit, train and communicate with volunteers who welcome students and visitors at the Pier
  • Email/print and provide weekly lesson materials for Middle School & High School small group leaders
  • Make sure the doors are open for events throughout the week and locked down other times
GENERAL QUALIFICATIONS
  • Exhibits a growing relationship with Jesus Christ
  • Has a thoughtful well-stated philosophy of ministry, including the ability to articulate the role and balance of the church and the family in spiritual formation
  • Ability to envision this position as a ministry that has a heart for children and their families
  • Maintain an understanding and agreement with the beliefs of Plainfield Christian Church
  • Demonstrates the presence of spiritual gifts such as leadership, administration, faith, discernment/wisdom, or knowledge/teaching
  • Displays the ability to relate well with people of all ages
  • Willing to work effectively with other staff and volunteers to foster a spirit of unity in a team environment
  • Thrives in a team environment and is naturally inclined to take the lead in a collaborative fashion
  • Ability to plan, organize, prioritize, schedule and coordinate work tasks and projects independently and with a team
  • Displays strong written and verbal communication skills
  • Able to multiply himself or herself through effective recruitment, training, coaching, mentoring, and empowering of volunteers
  • Proficient in the Microsoft Office suite and other appropriate technology


EDUCATION AND EXPERIENCE

The ideal candidate for this position will have organization skills, be detailed oriented, experience managing projects, experience tracking and managing a specific budget, communication skills, Microsoft Office proficiency, and the ability to be involved with multiple projects at any given time.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the general duties of this job. While performing the duties of this job the employee is regularly required to stand, walk, sit, and to use sufficient hand, arm, and finger dexterity to operate computer equipment. Requires physical work associated with moving supplies, participating in activities and similar. Requires visual acuity to read words and numbers and for text and email communication. Requires speaking and hearing ability to communicate effectively in person and over the phone.

WORK ENVIRONMENT

The work environment characteristics are those generally associated with an office setting, luncheon setting and conference setting.

EMPLOYMENT STATEMENT

Nothing in this job description restricts Church leadership's right to assign or reassign duties and responsibilities to this job at any time. All terms and conditions of Plainfield Christian Church at-will employment, duties, and responsibilities are subject to the Plainfield Christian Church Employee Handbook.

WORK HOURS

The hours will vary based upon church need and may include weekend hours.

COMPENSATION

This is an hourly position and includes a full benefits package including healthcare, retirement simple IRA plan, paid vacation, paid holidays, and cell phone stipend. Compensation will be commensurate with the qualifications and experience of the candidate. +