Administrative Assistant

2 weeks ago

Claremore, United States RCB Bank Full time

POSITION SUMMARY: Primarily responsible for assisting the Human Resources department with administrative tasks. It is critical that the duties of this position are carried out efficiently and thoroughly while maintaining confidentiality and adhering to federal/state regulations and RCB Bank policy.


ESSENTIAL FUNCTIONS:

  1. Recruiting & Onboarding Assistance. Screening and sorting employment applications within applicant tracking system; assisting with pre-employment processes; and conducting phone screens with candidates, etc. Receive direction from and have frequent communication with the Regional HR Business Partners in relation to these tasks.
  2. Data Entry. Entering information into the human resources software system, work order system, and other databases/spreadsheets; completing assigned tasks in workflow within the software system.
  3. Administrative Duties. Creating and maintaining electronic employee and medical files, job files, etc.; compiling materials for New Employee Orientation, Open Enrollment and similar events; verifying and coding invoices from vendors and submitting to Accounts Payable; generating reports within the human resources software system; ordering supplies for the department; sorting departmental mail; answering the phone and greeting and assisting visitors to the department.
  4. Communication. Assist the various teams within the Human Resources department with distribution of materials and information to employees and third-party vendors.
  5. Other administrative tasks as needed within the department.

EXPERIENCE REQUIRED:

Clerical experience in an office environment is required.

Experience with Microsoft Word, Excel and Outlook is required.


EDUCATION, CERTIFICATIONS & TRAINING:

High school diploma or GED is required.

JOB-SPECIFIC SKILLS & KNOWLEDGE:

  • The ability to maintain confidentiality is critically necessary in this role.
  • Strong organizational skills, attention to detail, and the ability to maintain a neat workspace are required.
  • The ability to provide friendly and professional customer service to external and internal customers is required.
  • Cooperative, self-motivated team player with initiative and a willingness to assist others with business needs and goals.
  • Excellent communication and interpersonal skills with all levels of the organization are required.
  • Must have the ability to prioritize, multi-task and maintain focus amid frequent interruptions.
  • Must be dependable, as well as diligent and efficient in the completion of tasks.

WORKING CONDITIONS

  • Individuals in this position must be able to perform essential functions and physical demands within these documented working conditions with or without reasonable accommodation:
  • This position is in an office environment within a climate-controlled facility. There is frequent use of the telephone, computer and other office equipment associated with this position. Employees within this department are seated at personal desks for the majority of the day.
  • The individual responsible for this role must be able to perform job functions with general supervision and work effectively as a member of a team or independently. The individual must be capable of working harmoniously with diverse personalities of co-workers, staff and internal customers. This position requires regular and reliable attendance.
  • Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.


RCB Bank is an EOE. We offer EEO to all persons without regard to race, color, religion, age, marital or veterans’ status, sex, national origin, physical or mental disability, or any other legally protected class.

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