Executive Assistant to Chief Executive Officer

1 week ago

Panama City Beach, United States Glow Investment Group Full time

We are seeking an experienced and detail-oriented Executive Assistant to support the CEO of a dynamic private equity firm. The ideal candidate is proactive, highly organized, and capable of managing both professional and personal responsibilities. This role requires strong communication skills, discretion, and a commitment to anticipating the CEO’s needs. You’ll be managing day-to-day operations, including calendars, travel arrangements, and emails, ensuring that all tasks are executed seamlessly. This position offers an exciting opportunity to work directly with top leadership in a fast-paced and high-stakes environment.


Key Responsibilities:

1. Email and Communication Management

• Oversee and prioritize the CEO’s personal and business emails.

• Respond to and draft correspondence on behalf of the CEO.

• Ensure timely follow-up on emails and other communications.


2. Calendar and Scheduling

• Manage and organize the CEO’s calendar, scheduling meetings, appointments, and personal commitments.

• Coordinate internal and external meetings, ensuring seamless scheduling and preparation.

• Proactively anticipate and mitigate scheduling conflicts, adjusting as necessary.


3. Travel Coordination

• Research, book, and coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries.

• Ensure that all travel plans are executed without issue and troubleshoot any travel-related challenges as they arise.


4. Financial and Invoice Management

• Handle the CEO’s personal and professional invoices, ensuring timely payments.

• Work with the finance team to track expenses and provide relevant documentation.

• Maintain accurate records for expense reports and reimbursement submissions.


5. Administrative and Operational Support

• Act as a gatekeeper, managing all forms of communication to the CEO.

• Prepare documents, reports, presentations, and meeting materials as requested.

• Handle sensitive and confidential information with the utmost discretion.


6. Project Management and Special Initiatives

• Assist with special projects and initiatives as directed by the CEO.

• Conduct research on various topics to support decision-making and strategy development.

• Take the lead on managing small projects and events, ensuring they are executed successfully and on time.


7. Office and Team Coordination

• Liaise with other executives, team members, and external partners to facilitate smooth communication.

• Manage office operations, supplies, and coordinate with vendors if required.

• Provide administrative support to other executives as necessary.


8. Personal Assistance

• Handle personal errands, appointments, and miscellaneous tasks for the CEO.

• Coordinate family-related travel and schedules as needed.

• Assist with personal projects, household management, and events when required.


Qualifications:

• Experience: Experience supporting C-suite executives, ideally in private equity, finance, or a related industry.

• Education: Bachelor’s degree preferred but not required.


Skills:

• Exceptional organizational and multitasking skills.

• Strong written and verbal communication abilities.

• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.

• Discretion and ability to handle confidential information sensitively.


Attributes:

• Proactive, with a strong sense of initiative and ability to work independently.

• Excellent interpersonal skills and professional demeanor.

• Strong problem-solving skills and adaptability in fast-paced environments.


Benefits:

• Competitive salary and performance-based bonuses.

• Opportunity for growth and professional development.


This role is ideal for an individual who thrives on supporting high-level executives, managing diverse responsibilities with a proactive and results-oriented approach. If you’re ready to contribute to a high-performing team and provide exceptional support to our CEO, I encourage you to apply.

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