Office Manager/Executive Assistant

1 week ago

New York City, United States Traba Full time

Traba is building a world where the global supply chain operates at peak efficiency. We are a technology company that enhances the productivity and potential of the industrial supply chain by connecting businesses with reliable workers. We leverage location monitoring, predictive algorithms, machine learning, AI, computer vision, and other advanced technologies to drive an unparalleled customer experience. Our mission is to empower both businesses and workers to reach their full productivity and potential. We're proud to be backed by some of the world's best investors, including Founders Fund, Khosla Ventures, and General Catalyst.

We are seeking a highly motivated, detail-oriented, and energetic Office Manager/Executive Assistant to join our rocketship startup. You will be responsible for providing daily in-office operational and personal support to our company's Chief Executive Officer while also ensuring the office runs smoothly and efficiently.

You will report into and partner with the Chief of Staff to provide scheduling support, coordinate meetings, and ultimately act as a source of efficiency to the CEO.

Additionally, you will leverage your communication and organizational skills to oversee the daily operations of our office in Soho, NYC. You will manage and maintain the space, act as a receptionist to greet visitors, coordinate with building management, and assist with other employee-related administrative tasks. This role is essential to the smooth running of our operations and we're excited to bring on someone who thrives in a fast-paced environment.

Key Attributes:

* Detail-Oriented: You ensure accuracy and maintain high standards in every task.


* Polished Professional: You represent the company with a professional demeanor, interacting effectively with all stakeholders.


* Trustworthy & Resilient: You handle challenges with integrity and advocate for necessary actions.


* Startup Enthusiast: You embrace the fast-paced startup lifestyle with a proactive mindset.


* Open-Minded: You're adaptable, ready to tackle various tasks to support the CEO and Chief of Staff.


* Strong Work Ethic: Willing to do what it takes to get results; our company operates in-person, 5 days a week, with a commitment to building a trillion-dollar company.



Executive Assistant Responsibilities:

* Manage calendars for the CEO and Chief of Staff, aligning schedules with priorities.


* Organize email communications and coordinate travel, including in-market visits.


* Support equity management through Carta and maintain organized documents in Google Drive.


* Compile documents for performance reviews and assist in board meeting preparation.


* Aid in fundraising operations, including document organization.


* Handle personal appointments (e.g., dentist, apartment tasks) and arrange services like housekeeping.



Office Management Responsibilities:

* Oversee office operations, ensuring equipment functionality and prompt issue resolution.


* Manage supplies and inventory, including snacks; coordinate with vendors and repairs.


* Welcome visitors, especially interview candidates, and support company events like All Hands meetings.


* Assist HR with recruitment, onboarding, employee records, benefits, and offboarding (software decommissioning, asset recovery).


* Maintain a seating chart and address cleanliness in the office.


* Coordinate "Trabaversary" celebrations (balloons, cards, etc.).



You're Likely to Succeed If You:

* Have 1+ years of administrative support experience; a bachelor's degree is preferred but not required.


* Pay strong attention to detail and have a "no-task-too-small" mindset.


* Are proactive, able to prioritize, and comfortable managing multiple tasks.


* Work well with others, building productive relationships across the company.


* Exercise sound judgment in communication with internal and external executives.


* Thrive in a fast-paced environment, learn quickly, and operate with a sense of urgency.



Benefits:

* Start-up equity


* Competitive Salary


* 100% Paid health, dental & vision coverage


* ️ Dinner Provided via Grubhub & stocked kitchen for NY employees


* Commuter benefit


* Team building events


* Gympass Benefit


* Flexible PTO


* ✚✚ Additional: One Medical Membership, Gympass, HSA via Optum, Talkspace, HealthAdvocate, Teledoc Health



Salary Range Details:

The compensation range for this position is set between $65,000 and $85,000, reflecting our market analysis and other relevant considerations. However, exceptions may be made for candidates with qualifications that significantly differ from those outlined in the job description.

Equal Opportunity Employer

Traba is dedicated to promoting Equal Opportunity employment practices. We evaluate all applicants without discrimination based on race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other characteristics that are legally protected by local, state, or federal regulations. We encourage applicants from a variety of backgrounds, experiences, and skill sets.

Our Values

Dream BIG - We are on a path to change the world for the better. We create and communicate a bold direction that inspires a life-changing vision. We don't sacrifice long-term value for short-term results.

Olympian's Work Ethic - Changing the world never comes easy. We work harder, longer, and smarter, not just two out of three. We put everything we have on the field.

Growth Mindset - We confront the toughest challenges head-on and persevere. Sometimes we fail, but we brush ourselves off, adapt, learn, and push forward with resilience.

Customer Obsession - We go the extra mile for our workers and businesses. We remain focused on delivering high-quality products and services that solve these often overlooked communities' problems.

What is light industrial labor?

Light industrial flexible staffing is a $40B labor market that encompasses entry-level jobs in warehouses & distribution centers. These workers pack boxes, load trucks, and manage warehouse operations to keep supply chains running at peak efficiency.

  • Executive Assistant

    2 months ago

    new york city, United States Multi-Billion Dollar Asset Manager Full time

    A downtown NYC based Asset Management firm is seeking an experienced Executive Assistant to support a team of 10+ investment professionals. The role will include corporate EA responsibilities with ability to assist with project based work utilizing PowerPoint and Excel! The ideal candidate will have experience supporting a team with administrative tasks. The...

  • Executive Assistant

    3 months ago

    new york city, United States Multi-Billion Dollar Asset Manager Full time

    A downtown NYC based Asset Management firm is seeking an experienced Executive Assistant to support a team of 10+ investment professionals. The role will include corporate EA responsibilities with ability to assist with project based work utilizing PowerPoint and Excel! The ideal candidate will have experience supporting a team with administrative tasks. The...

  • Executive Assistant

    6 months ago

    New York, United States Multi-Billion Dollar Asset Manager Full time

    A downtown NYC based Asset Management firm is seeking an experienced Executive Assistant to support a team of 10+ investment professionals. The role will include corporate EA responsibilities with ability to assist with project based work utilizing PowerPoint and Excel! The ideal candidate will have experience supporting a team with administrative tasks. The...

  • Executive Assistant Office Manager

    1 week ago

    New York, United States Royal Concrete and Masonry Corp Full time

    Company DescriptionRoyal Concrete and Masonry Corp is a building envelope construction company based in New York, NY, specializing in facade restoration, concrete construction, and roofing projects.About the RoleRoyal seeks a dynamic, organized, and proactive Executive Assistant/Office Manager with a strong background in marketing. In this hybrid role, you...

  • Executive Assistant

    3 weeks ago

    New York, United States Parachute Health Full time

    In the U.S. alone, over 30 million patients per year are prescribed care via paper and fax. The ordering process is long, complicated, and yields an 83% error rate. Discharges are delayed, patients are stuck in care facilities, and often readmitted shortly thereafter if they do not receive the life-saving products they need. The world is transitioning to...

  • Executive Assistant Office Manager

    3 weeks ago

    New York, United States Boutique Private Equity Firm Full time

    A boutique private equity firm is looking for their first administrative hire, an Executive Assistant/Office Manager. This role is hybrid, in-office (Midtown) Monday – Thursday and remote on Friday. The ideal candidate will be proactive, organized and looking to stretch beyond classic administrative responsibilities. The plan is for this person to...

  • Executive Assistant

    3 weeks ago

    New York, United States Noom US Full time

    Noom is a digital healthcare company that connects people to content, coaching, community, and clinicians to build healthy habits and promote better living. We're a mission-driven, high-growth organization that's powered by science, technology, and world-class talent. We are seeking a highly organized and proactive Office Manager & Executive Assistant to...

  • Office Manager/Executive Assistant

    3 weeks ago

    New York, United States Traba Full time

    Traba is building a world where the global supply chain operates at peak efficiency. We are a technology company that enhances the productivity and potential of the industrial supply chain by connecting businesses with reliable workers. We leverage location monitoring, predictive algorithms, machine learning, AI, computer vision, and other advanced...

  • Executive Assistant/Office Manager

    3 weeks ago

    New York, United States Beacon Hill Inc Full time

    Financial Data Management firm located in Soho, Manhattan is seeking to hire a Temporary-to-Permanent Executive Assistant to join the New York based team! This position will require 4 days on-site with Fridays remote, from 9am-5:30pm with availability after hours as needed on nights of social events. This is an excellent opportunity to join a...

  • NYC Executive Assistant

    3 weeks ago

    New York, United States New York State Executive Chamber Full time

    Incumbents provide professional, confidential, and administrative assistance and support to principals in the Executive Chamber. Executive Assistants provide support of medium/moderate scope and complexity to principalsResponsibilitiesAct as primary point of contact for the reporting principalManage calendar scheduling for meetings, appointments, and...

  • Executive Assistant to Chief Executive Officer

    1 month ago

    New York, United States Howard-Sloan Search Full time

    Boutique consulting firm is hiring an Executive Assistant to support the CEO.5 days onsite.Hours 8am- 6pm with a 1-hour lunch break. Responsibilities will include calendar management, following up with the team onsite, scheduling calls with business development contacts, assistant HR with recruiting and office tasks.QualificationsBachelor's degree or...

  • Executive Assistant/ Office Manager

    3 weeks ago

    New York, United States 24 Seven Talent Full time

    Client Overview: Our client, a top-tier fashion company, is seeking an Executive Assistant/ Office Manager to join their team.You must have at least 1 year of experience in a showroom setting. Role Overview: The ideal candidate will provide top-level assistance for the founders & President. You should be well-organized and be comfortable scheduling meetings...

  • Executive Assistant Office Manager

    2 weeks ago

    New York, United States Creative People Full time

    Overview:We are looking for a multifaceted professional to fill the role of Chief of Staff to the CEO.This individual will serve as the right hand to our CEO, Dan Cole, and play a critical role in driving operational excellence across the organization.Few days will be the same, but tasks will be varied and will include administrative support and ad hoc...

  • Executive Assistant to Chief Executive Officer

    5 days ago

    New York, United States Core Home Full time

    Core Home is the fastest growing company in the housewares industry most well-known for our focus on fashion and trend. We manufacture kitchenware and hydration products for everyone from independent specialty shops to national chains all over the world. Currently we are in search of an Executive Assistant to the CEO to support our Executive team....

  • Executive Assistant

    4 weeks ago

    New York, New York, United States Cammisa Markel Full time

    Job Title: Executive Assistant - Office AdministratorJob Summary: We are seeking an experienced Executive Assistant and Office Administrator to provide high-level administrative support to our Principal.Key Responsibilities:* Provide administrative support to the Principal, including managing calendars, inboxes, scheduling appointments, and coordinating...

  • Office Manager and Executive Assistant

    4 weeks ago

    New York, New York, United States DataSnipper Full time

    About this roleWe are seeking a detail-oriented and energetic part-time office manager to support our local and remote teams in our NYC Offices, as well as work directly with our CRO. The ideal candidate will be able to handle multiple tasks, maintain a positive attitude, and be solution-oriented at all times.About DataSnipperDataSnipper is a fast-growing...

  • Executive Assistant to Chief Executive Officer

    4 weeks ago

    New York, New York, United States The LaSalle Group Full time

    LaSalle Network is a leading provider of direct hire and temporary staffing services, partnering with top private equity firms in Manhattan. They are seeking a highly skilled Executive Assistant to support the Founder & Chief Executive Officer due to company growth.The ideal candidate will be a strategic business partner to the CEO/Founder, acting as a...

  • Office Manager and Executive Assistant

    3 weeks ago

    New York, United States DataSnipper Full time

    About this role We are looking for a part time office manager to join our team in our NYC Offices supporting our local, and remote teams as well as working directly with our CRO. The ideal candidate will be detail oriented, energetic and hands on! About DataSnipper DataSnipper is the driving force behind an intelligent automation platform that's...

  • Chief Executive Officer

    4 weeks ago

    New York, New York, United States Korn Ferry Executive Search Full time

    Chief Executive OfficerGood+Foundation is seeking a visionary and innovative Chief Executive Officer to build upon and sustain the organization's tremendous growth and impact. The CEO will oversee an annual budget of just over $20M and a team of ~23 people across New York and Los Angeles. The ideal candidate will have a passion for the Good+Foundation...

  • Investment Banking Executive Support Specialist

    4 weeks ago

    New York, New York, United States AP Executive Full time

    Job DescriptionA highly reputable global investment and technology development firm in New York is seeking a highly skilled and proactive executive assistant to provide exceptional coverage support to executives in the investment banking division. As part of a dynamic and inclusive team, you will play a key role in ensuring the seamless execution of business...