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Executive Assistant to Chief Executive Officer

3 months ago

palm beach, United States Social Capital Resources Full time

Top-Tier Family Office is seeking an EA/PA to their CEO This is a permanent role in West Palm Beach, Florida.


Responsibilities:


  • Play a critical role in supporting the CEO with daily operations, managing schedules, coordinating meetings, and handling confidential information with the utmost discretion.
  • Handle all logistics CEO related Interact with leadership, internally and externally
  • Provide high-level administrative support to the CEO, including managing calendars, scheduling appointments, and organizing meetings.
  • Willing to work outside of normal business hours when required.
  • Coordinate and prepare materials for meetings, presentations, and reports.
  • Handle confidential and sensitive information with the highest level of discretion.
  • Finding and ordering items online.
  • Scheduling appointments (e.g., doctor's visits, car maintenance).
  • Conducting research on specific topics or gathering information.
  • Researching local services or businesses (e.g., finding a new dentist or gym).
  • Coordinating with pharmacies for refills and new prescriptions.
  • Experience working with UHNW individual, worked with private aviation, yachts, helicopters


Qualifications


  • Bachelor's degree or equivalent experience
  • Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
  • Communication skills, written/verbal
  • Ability to prioritize and meet deadlines keep information confidential
  • Minimum of 7-10 years of experience as an Executive Assistant, preferably in a family office or similar high-demand environment.