Temporary Administrative Assistant

1 month ago

Deerfield, United States The Larko Group Full time

A dynamic consulting firm is seeking a highly motivated and organized Temporary Administrative Assistant for a long-term contract to support leadership and other team members. The ideal candidate has experience supporting a team and delivering exceptional results. This is an exciting opportunity that requires someone with meticulous attention to detail, strong organizational skills, and a proactive and engaging approach, creating value for internal and external stakeholders.


This is an immediate need, apply now


Responsibilities

  • Calendar management, schedule appointments, and meetings, and update changes accordingly.
  • Oversees incoming calls, emails, and correspondence, and directs inquiries to the appropriate channels.
  • Welcomes guests, determines the nature of business, and announces visitors to appropriate team members.
  • Create, format, and proofread reports, presentations, and other documents.
  • Manage databases, updating spreadsheets, and other record-keeping activities.
  • Organize and maintain physical and digital filing systems.
  • Coordinate meeting logistics, including preparing agendas, taking minutes, and distributing notes.
  • Handle general office tasks (ordering supplies, managing office equipment, etc.).
  • Assist with processing expense reports.


Ideal Experience

  • Bachelor's or Associate degree with 3-5 years of experience supporting a senior executive.
  • Detail-oriented and comfortable working in a fast-paced environment.
  • Ability to handle multiple tasks while properly prioritizing urgent and high-impact work.
  • Strong organizational skills, attention to detail, and solid time management skills.
  • Excellent written and verbal communication skills.
  • Self-starter with the ability to work independently and as part of a team
  • Proficient in MS Office Suite, Outlook, Adobe Acrobat, and Zoom
  • Ability to handle confidential information with discretion.
  • Experience with QuickBooks or accounting software is a plus.


#117755


The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

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