Administrative Assistant

7 days ago

Deerfield Beach, United States BrandStar Full time
Job Description
BrandStar Entertainment, a division of BrandStar Inc., is seeking candidates for the role of Administrative Assistant to support the VP of the division.

The Administrative Assistant will assist with a variety of administrative tasks to support the management team and allow them to focus on business objectives. This in-office opportunity is a growth opportunity for candidates who possess good administrative skills, are proactive, possess a curiosity to learn, master tasks accurately and efficiently, and like the culture of small or medium sized businesses where one may wear multiple hats at times.

WHO WE ARE

BrandStar Entertainment is the award-winning producer of six nationally broadcast television programs delivering relevant brand content to our viewing audience. With shows ranging from morning talk shows to home makeovers, our multimedia approach focuses on health, beauty, design, fashion, and fitness solutions that entertain the audience while empowering them with information. We are part of BrandStar - a fully integrated multi-media, digital video and TV production facility who are experts in connecting PEOPLE with BRANDS to do LIFE better by way of delivering current and strategically relevant brand content that inspires, educates and enhances the lives of our viewers and media audiences.

RESPONSIBILITIES OF THE ADMINISTRATIVE ASSISTANT
  • Act as the point of contact between the VP, internal departments, and external clients.
  • Manage and maintain the VP's calendar by making judgments about meeting schedules, setting appointments, and providing reminders.
  • Collaborate with the VP and Agency team on the preparation of presentations, May provide data as needed for content or create presentation collateral.
  • Collect and prepare information for meetings; schedule meetings; draft agendas; develop, compile, and distribute presentation materials. Prepare meeting rooms in appropriate fashion.
  • Prepare correspondence for internal and external communications.
  • Create and compile reports to support business needs.
  • Coordinate travel arrangements to meet schedule needs and in accordance with expenditure guidelines.
  • Plan, book, schedule, and support the execution of events either individually or in conjunction with assigned team.
  • Assist in special projects that involved the strategic initiatives of the organization.

Experience and Skills
  • Bachelor's degree or equivalent experience in business administration required.
  • Minimum of 2 years work experience providing administrative support.
  • Strong verbal and written communication skills.
  • Proven organizational skills and impeccable attention to detail.
  • Excellent time management skills with proven ability to meet deadlines.
  • A high degree of professionalism in dealing with varied groups of people, including all levels of employees and management, clients, and vendors.
  • Make appropriate, informed decisions regarding priorities and available time.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround, and to switch gears at a moment's notice.
  • Self-directed, goal-oriented and flexible, enjoying working in a fast-paced and at times challenging environment.
  • Possess a positive, team-player, "Whatever It Takes" attitude.
  • A high level of proficiency with MS Office Suite - Intermediate to advanced level user of Microsoft PowerPoint, Excel, and Word. Previous experience managing others' calendars and/or email via Outlook.
  • Solid knowledge base of office administration, clerical procedures, and recordkeeping systems.

Job Benefits
BrandStar offers a a full benefit portfolio including:
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Short Term Disability insurance
  • Life insurance
  • Pet insurance
  • Paid Time Off
  • 401 (k)

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