Office Administrator

2 days ago


Chattanooga, United States Reliance Partners Full time

Duties & Responsibilities:

-         Front Desk Representative

o  Greet Visitors with a warm, friendly welcome

o     Escort Visitors to and from our office spaces (3rd & 4th Floors) from the front lobby

o     Determine the nature & purpose of the visit and direct visitors to the correct destination

o     Coordinate catering, coffee, or other special accommodations if necessary

o     Process mail 3x per week

§   Sort & deliver packages to employees

§   Redirect mail to satellite offices as needed

§   Provide support to Finance Department with check mailing and processing

-         Office Supply Management

o  Manage all office leases and keep track of termination & renewal dates

o  Manage relationships with building, custodial, and supply managers and troubleshoot, when necessary, with support from the Communications Manager

o  Manage all office supply orders and vendor relationships for HQ Office and satellite offices

o  Check-in bi-monthly with satellite offices for supply orders

o  Ensure supply closet and cabinets are always stocked & organized

o  Ensure office and kitchen areas are neat & orderly, and the Board Room accommodation station is fully stocked

o  Assist with any office cosmetic projects as needed

o  Assist with any office expansions or openings as needed

§ Perform furniture audits, moving logistics, and other tasks as needed

o  Update TV announcements weekly

o  Beer Friday

§ Purchase beer every Friday

§ Maintain kegs, beer fridge, etc., troubleshooting when necessary

-         Company Retail Store (Gear Garage)

o  Ensure retail store is always stocked & organized

o  Assist with new designs & orders as directed by Management

o  Open & assist employees with transactions twice weekly

o  Ship online orders weekly

o  Maintain & edit online store and backend inventory

o  Assist Communications Manager with promotional materials & marketing for new items

-         New Hire Onboarding, Employee Success, & Employee Engagement

o  Assist HR & Employee Success with New Hire Welcome Kits

§ Mail Welcome Kits to Remote New Hires

o  Assist the Recruiting & Talent Coordinator with New Hire Orientation as needed

o  Coordinate Happy Hours & other welcome events with the Operations/HR Team as directed by Management

o  Coordinate Welcome Packages for clients, markets, and prospects as directed by Management

o  Assist with Travel as directed by Management

o  Mail Shout-Out #ExtraMile gifts as directed by the Employee Success Team

o  Order gifts for employees & clients, as directed by Management

o  Assist with Employee Success & Employee Engagement initiatives & events

-         Miscellaneous

o  Assist the Communications Team with Client Impressions, Conferences & Events Supplies, etc.

o  Assist HR & the rest of the Operations Team with special events, etc. t



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