Office Manager

3 days ago

Troy, United States Altair Full time

Transforming the Future with Convergence of Simulation and Data


Office Manager

Job Summary:

Our client in Troy, MI is looking for an Office Manager. This is a Contract to direct position.


The Office Manager is responsible for overseeing and monitoring general office operations at the headquarters, located in Troy, MI and will report to the Chief Human Resource Officer. The Office Manager is key to ensuring daily functions run efficiently, creating an environment of exceptional customer service with superb computer skills, resourcefulness, and a positive and friendly demeanor to ensure external visitors and internal team members receive the wide variety of support and services needed as part of daily business interactions. Will support executive staff in a variety of tasks contributing to a seamless and professional office environment.


· Lead and oversee day-to-day front office operations and administration to ensure that all employees and guests are set up for success.

· Oversee budget management, order, receive and reconcile all expenses for all supplies, events, meetings, travel and other needs of the Executive Leadership Team (ELT) and Human Resources (HR) teams.

· Manage administrative activities required by the ELT, including travel administration for domestic and international trips, completing business expense reconciliations, and other requests as needed.

· Coordinate travel and meeting arrangements for ELT.

· Create and manage a tracking system for company office supplies and inventory.

· Manage general office projects and assignments supporting the ABS Team.

· Collaborate with HR, IT and Facilities to identify resources needed for employee groups and office common areas.

· Work with the HR team, Facilities, and Safety to create office policies and procedures, onboard new hires, and assist with office layout changes.

· Greet visitors and oversee the main phone line, ensuring all calls are answered in a timely manner and routed and screened to the appropriate contact person.

· Maintains the common areas (including the lobby, conference room(s), kitchen, and workroom areas) to ensure they are set up for the daily/weekly activities/meetings.

· Coordinate with Facilities, Purchasing and IT for the maintenance of office equipment, including copiers, appliances, shred bins, and vending machines.

· Manage outgoing and incoming mail, and packages, and notifies agents and staff when items arrive via Fed-Ex, UPS, etc.

· Serves as a point of contact for key business meeting coordination and work independently or in conjunction with HR and Marketing for onsite and off-site event management.

· Draft meeting prep materials, attend team meetings and take minutes when applicable, document action plans, and follow-up on tasks assigned.

· Adhere to federal and state regulations.

· Adhere to all company policies, processes, and procedures.

· Performs other duties as requested, directed, or assigned.

· Predictable and reliable attendance.

Qualifications:

  • Bachelors’ degree in business administration, hospitality, finance, or related field or associates degree plus equivalent experience.
  • 8 years of previous office management or executive assistant experience functioning in a professional capacity.
  • Minimum of five (5) years of experience with the full suite of Microsoft office products including Outlook, Teams, Excel, Word and PowerPoint.
  • Professional appearance and a positive, poised, and cheerful demeanor.
  • Must be outgoing and genuinely enjoy interacting with people at all levels in a professional manner.
  • Highly responsive with ability to manage multiple projects with rapidly changing priorities with minimal direction.
  • Outstanding customer service.
  • Must be discrete, tactful, diplomatic, and possess the ability to proactively problem-solve and provide service excellence to internal and external customers/guests.
  • Excellent interpersonal, written, and verbal communication skills.
  • Sensible, detail-oriented, proactive, and a team player.
  • Strong organizational skills and the ability to prioritize multiple competing demands.
  • Ability to deal with potentially difficult internal and external customers.
  • Ability to prioritize duties and meet deadlines.
  • Must be willing to commute to Troy, MI location Monday-Friday.


How You Will Be Successful:

  • Envision the Future
  • Communicate Honestly and Broadly
  • Seek Technology and Business “First”
  • Embrace Diversity and Take Risks


What We Offer:

  • Competitive Salary
  • Comprehensive Benefit Package
  • 401(k) with matching contributions
  • Paid Time Off
  • Employee Discounts
  • Free training on all Altair products


Why Work with Us:

Altair is a global technology company providing software and cloud solutions in the area of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer’s toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today’s problems into tomorrow’s opportunities.


Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing.

For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com


Ready to go? #ONLYFORWARD

At our core we are explorers; adventures; pioneers. We are the brains behind some of the world’s most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer’s toughest challenges.

Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair’s history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.

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