Junior Executive Assistant

3 weeks ago

Chicago, United States Clarity Partners Full time

Voted one of Chicago’s Best Places to Work by the Chicago Tribune for the seventh year in a row, Clarity Partners is hiring


Clarity Partners is seeking an Junior Executive Assistant local to Chicago, IL. The Junior EA is an energetic, thoughtful, and creative team player who contributes in a meaningful way and ensures a high attention to detail. The Junior EA will thrive in a fast-paced, versatile environment and is expected to remain poised. Motivation, collaboration and a willingness to go the extra mile are also a must.


In addition to executive support, the Junior EA will also act as a liaison to internal colleagues and external clients, communicating the need for timely information on behalf of Partners at Clarity. In this role, all elements of the office are managed professionally, proactively and efficiently in service of the mission of the company. This role will report in a fully on-site setting.


Administrative Support:

  • Assist with complex calendaring for the Partners with a high level of efficiency and accuracy; prioritize and coordinate high volume, ever-changing schedules and demands, including coordination of complex meetings with multiple participants and locations.
  • Serve as a central point for coordination and logistics for critical administrative duties and responsibilities.
  • Expertly anticipate the Partners' needs and remain highly responsive to direct and expected requests; deliver swift, accurate, and thoughtful replies to requests and follow through on all action items.
  • Provide administrative support including reading, researching and routing correspondence, drafting communications, collecting and analyzing information, and managing contacts.
  • Draft letters, reports and other correspondence for the Partners.


Communications & Event Management:

  • Coordinate with various teams across the organization to successfully support internal operational tasks and projects.
  • Create, coordinate, modify and monitor events for Partners and other team members as required, solving for tight schedules and delivering precise and comprehensive itineraries.
  • Serve as an active ambassador of the team, contributing to an engaging and positive values-driven culture.
  • Tasks may include working on special projects, marketing initiatives, and coordinating company events as directed.
  • Complete expense reports related to company and client events.


Requirements:

  • Required minimum experience of 2 years successfully supporting a C-Suite/Executive leader.
  • Experience or related experience in the public sector is a plus.
  • Direct experience managing sensitive and confidential matters with a high level of discretion, professionalism, poise and judgment.
  • Strong execution and organization skills with success in prioritizing and executing multiple priorities seamlessly with excellent attention to detail.
  • Demonstrated proactive problem-solving skills and strong decision-making capability.
  • Capacity to work effectively independently and within a team-oriented, collaborative and collegial environment.
  • Excellent interpersonal, written and verbal communication skills; ability to developing and deepen positive and productive relationships across all levels of the organization.
  • Project management and organizational skills with a demonstrated ability to deliver high quality, accurate work on time.
  • Experience within a highly collaborative, dynamic organization and in an entrepreneurial environment where building policies, programs and processes are necessary.
  • Proven technical proficiency with the Microsoft Office Suite, Smartsheet, Canva, and Salesforce or a similar CRM.
  • Flexibility and willingness to work beyond standard business hours, including weekends as needed.

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