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Contract Manager

3 months ago

New York, United States Bowery Residents'​ Committee Full time

Overview:

Reporting to the Vice President for Contracts and Grants the Contract Manager will manage and report on contract funding programming and services.


Responsibilities:

  • Pre-Award: Assists in pre-award activities including reading proposal guidelines; collecting, composing, and/or preparing administrative components for proposal submissions; preparing applications, performing funding searches, developing and preparing budgets, and monitoring regulatory compliance requirements.
  • Post-Award: Perform in post-award activities including account creation, regulatory compliance monitoring, salary and insurance allocations and effort reporting, materials order processing, invoice preparation, payment processing, cost center charges, cost transfers, grant projections, grant closing processes and account closing.
  • Coordinates and ensures completion of monthly and annual reports. Work on ad hoc financial reports and serve as a point of contact.
  • Maintains contractual records and documentation such as receipt and control of the contract correspondence, subcontract information sheets, contractual changes, status reports and other documents for all projects.
  • Works on all aspects of government contract audits including pre-audit preparation of requested documents, actively participate in the auditor's site visit and follow up as needed.
  • Ensures timely contract close-out, extension or renewal, modifications, and monitor transaction compliance (milestones, deliverables, invoicing etc.).
  • Along with VP of Contracts, presents monthly budget to actual financials (P and L) and contract variations to senior operating staff, explaining details, cause and effect, etc.
  • Works with Finance/Program management to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing, discounting, bidding policies, etc. as well as able to understand/evaluate economic impact of contractual terms.
  • Manages contract audit, validates site billings, conducts audit of supporting documentation.
  • Reviews process and procedures relating to reporting and makes recommendations for improvements.
  • Related duties as assigned.


Full-time, 37.5 hours per week

Monday - Friday, 9:00am - 5:30pm


Qualifications:

  • BS in Accounting/Finance preferred
  • Working Knowledge of GAAP accounting required (not for profit)
  • Three to four years' experience in non-profit sector and interaction with senior/executive staff preferred
  • Experience with non-profit accounting systems, especially Intacct (Sage) a plus
  • Experience working with DHS, DOHMH, HASA, DFTA, HUD, MTA, OMH and other funding agency contracts a plus
  • Strong interpersonal skills are a must this position will interact heavily with Human Resources, Program and operating staff and various government funding agencies
  • Strong computer skills including word processing and spreadsheet skills required (MS Office)
  • Excellent verbal and written communication skills required.
  • Strong organizational and presentation skills required.
  • Attention to detail required.
  • Financial analysis skills required.
  • Ability to exercise sound judgment, discretion, and tact required.
  • Strong time management skills, including ability to handle multiple, concurrent tasks required.
  • Ability to maintain effectiveness under deadlines required.

 *Vaccination required


MAKE AN IMPACT

Are you looking to make a positive impact on the lives of those in your community? At BRC, our staff help New Yorkers experiencing homelessness reclaim their lives by providing a hand up, offering opportunities for health and self-sufficiency, and restoring hope and dignity.


Each and every BRC staff member makes heroic contributions to our city, providing vital services in times of crisis and need. Through our commitment to employee wellbeing and development, BRC provides a workplace where staff can achieve their goals, make a difference with our clients, and grow personally and professionally. BRC is committed to a safe and healthy workplace: we provide PPE to all employees and enforce temperature monitoring and physical distancing best practices across our programs.


Today, we have over 1000 full-time, part-time, and per-diem positions located in Manhattan, Brooklyn, the Bronx and Queens. Come and learn why 95% of BRC employees report that they would recommend BRC as a good place to work, and join us in building a more caring and compassionate city.


BENEFITS

BRC takes the health, safety, and wellbeing of our employees seriously. Employees are eligible for health insurance and paid sick time benefits immediately upon starting work. In addition, full time employees receive a generous benefits package, including:

  1. Competitive health and dental plans, with coverage is available for your spouse, domestic partner, and dependents.
  2. A minimum of 3 weeks paid vacation, 12 paid holidays, and additional paid sick and personal time. A 403(b) pension plan with a matching benefit paid by BRC.
  3. Tuition assistance and many training opportunities for career development.
  4. Flexible spending accounts (FSAs) are available so employees can set aside pre-tax dollars for healthcare, transit and childcare.