Executive/Project Assistant
1 month ago
A prestigious and high-performance investment firm with a beautiful office in the heart of the Financial District is seeking a bright, proactive Executive Assistant to provide high-touch support to multiple top-executives. This is an exciting opportunity to join a lovely, collegiate team where you will assist them with tasks such as travel logistics, communication management, meeting coordination, expense reports, and event planning and special projects. If you are a resourceful, detail-oriented person looking for an opportunity to support a hardworking and fast-paced firm, then we’d love to hear from you
The Day to Day:
· Serve as a liaison to executives by handling all correspondence
· Manage ever-changing calendar by prioritizing meetings
· Coordinate international/domestic travel arrangements with thorough itineraries
· Handle inquiries quickly and proactively and identify process improvements to increase efficiency
· Coordinate meetings and plan and execute events
· Create documents such as reports, client presentations, and company overviews
· Prepare expense reports and maintain a record of receipts and paperwork
· Own technology-related projects for investment operations
· Manage strategic projects including summarizing investment updates, collaborating with team to integrate AI usage, and creating/suggesting efficiency practices
Qualifications:
· Must have 8+ years experience supporting C-Level Executives
· Extreme attention to detail and organization
· Bachelor’s degree preferred
· Enjoys a collaborative work place
· Previously worked within the finance industry
· Ability to excel in a hyper-paced environment
· Warm, positive, and professional demeanor with a proactive approach to all tasks
· Proactive, positive, and enthusiastic attitude for the job and company
· Flexibility to adapt to changing priorities and circumstances
$150 - 175 + Bonus + Benefits
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