Executive Assistant 5

3 weeks ago


San Francisco, United States Ursus, Inc. Full time
JOB TITLE: Executive Assistant 5
LOCATION: San Francisco, CA (hybrid) 
PAY RANGE: $71.00 - $81.00/hr 
DURATION: 1 year 


TOP 3 SKILLS:
  • Experience as an Executive Assistant
  • Strong attention to detail while working effectively with minimal direction
  • Clear and concise communication
  • Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other office productivity tools (Slack, email, calendaring).

Company: 
Our client a Fortune 500 Software Organization is seeking a Executive Assistant 5 to bring onto the team.

Duties:
We are looking for an experienced Executive Assistant to provide support to two senior business leaders. Your role will integrate into a broader ecosystem of Executive Assistants and Business Operations partners working together to manage the matrix of stakeholders our business leader engage with.What You'll Do:
  • Maintain a complex calendar, coordinate scheduling, filter and manage commitments
  • Arrange domestic and international travel
  • Coordinate special projects and events: Offsites, social and team building activities, client and staff meetings
  • Process business expenses and purchase orders on behalf of the VP
  • Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up for vacation/illness
  • Assist direct staff and others in the department as needed
Skills:
  • Minimum of 10 years of experience as an Executive Assistant
  • Strong attention to detail while working effectively with minimal direction
  • Clear and concise communication
  • Ability to remain flexible, embrace change and manage expectations in ambiguous or challenging situations
  • Handles confidential information with integrity and exercise discretion
  • Can juggle multiple demands simultaneously, from the mundane to the more strategic and prioritize conflicting requests and deadlines
  • Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other office productivity tools (Slack, email, calendaring).
  • Positive, proactive, and can-do attitude in a fast-paced, ever-changing environment
  • High School Graduate

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