Office Manager

1 week ago


Cambridge, United States Manning Personnel Group, Inc. Full time

Administrative Assistant / Office Manager


Position Overview

Our client, a groundbreaking biotech company in Cambridge, is seeking an Administrative Assistant / Office Manager. The Administrative Assistant / Office Manager position, reporting to the Associate Director of Operations, provides a central and shared resource for administrative support to our client’s SVP of Clinical, SVP Head of Regulatory Affairs and other leadership team members as needed. This role will manage calendar, expenses, travel, project support while also ensuring that the office is running smoothly and effectively. The Admin Assistant will coordinate meetings and event set-up, organize company files and resources, and act as a resource for general questions on setting up contracts, vendors, payments, etc.


Responsibilities:

  • Calendar & meeting management for leadership team: ensure appropriate time management (schedule prep time for important meetings, time to read emails, etc.); schedule and arrange meetings effectively
  • Manage end-to-end expense reporting for select leadership team executives
  • Coordinate travel plans including air, hotel, ground transportation and meal reservations for leadership team
  • Provide logistical support, coordination and set up of company meetings, events, off-sites, etc. Assist the process from startup, arranging location and necessary equipment, prepare agenda and relevant information, take minutes and other relevant tasks
  • Assist in preparation of key documents and presentation decks.
  • Attend meetings and record minutes, tracking action items and following up on outstanding tasks.
  • Provide backup support to our Associate Director, Operations, on board of directors support, organization, policy, facilities, and other areas.
  • Perform general administrative support or projects, generally independently
  • Perform Office management tasks such as ordering office supplies, ordering snacks and interfacing with vendors. Other duties as assigned


Requirements:

  • 5+ years' experience in administrative support function in the biotech industry. Experience supporting a variety of departments and with executive level clients.
  • Understands the importance of and applies discretion and confidentiality to all work activity
  • Strong verbal and written communication skills; highly polished and articulate; strong relationship skills and a client-focused mindset
  • Expert organizational skills with demonstrated attention to detail and a commitment to getting it right
  • Able to thrive in a fast-paced environment; strong self-starter who brings a solutions mindset, great initiative and follow through. Should seek opportunities to contribute and help build a great company


This is a contract to possible permanent role. This opportunity is 4-5 days onsite in Cambridge.


We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor


  • Office Manager

    3 weeks ago


    Cambridge, United States EverQuote Full time

    Job DescriptionJob DescriptionEverQuote is seeking an Office Manager to manage all aspects of its office logistics and facilities and support office personnel. This individual will supervise the Office Administrator and maintain a welcomingoffice environment. This role is based in our Cambridge HQ and requires being in office 4-5 days a week.What you'll...

  • Office Manager

    6 days ago


    Cambridge, United States EverQuote Full time

    Job DescriptionJob DescriptionEverQuote is seeking an Office Manager to manage all aspects of its office logistics and facilities and support office personnel. This individual will supervise the Office Administrator and maintain a welcomingoffice environment. This role is based in our Cambridge HQ and requires being in office 5 days a week.What you'll...

  • Office Manager

    3 weeks ago


    Cambridge, United States Clocktower Staffing Full time

    A Private Equity firm based in Cambridge, MA is looking to hire a full-time Office Manager on a permanent basis.This individual will need to work in the office 5 days/week (Harvard Square area).The person in this role will sit at the front desk to greet visitors, answer phones, and send/receive packages. The individual will also coordinate office meetings,...

  • Office Manager

    3 weeks ago


    Cambridge, United States Clocktower Staffing Full time

    A Private Equity firm based in Cambridge, MA is looking to hire a full-time Office Manager on a permanent basis.This individual will need to work in the office 5 days/week (Harvard Square area).The person in this role will sit at the front desk to greet visitors, answer phones, and send/receive packages. The individual will also coordinate office meetings,...

  • Office Manager

    2 weeks ago


    Cambridge, United States Complete Staffing Solutions Full time $30 - $32

    Job DescriptionJob DescriptionOffice ManagerOpportunity to work with a great company!Location:Cambridge, MAHours:Full Time - Temp to HireMonday – Friday - 8:00am – 5:00pmJob Duties: Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards.Counseling any employees struggling in their...

  • Office Manager

    3 weeks ago


    Cambridge, United States Complete Staffing Solutions Full time $30 - $32

    Job DescriptionJob DescriptionWe are looking to hire an Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization. Must be able to run payroll. Responsibilities:Manage records and informationPlan and maintain work facilitiesProvide administrative assistance to management teamEncourage and...

  • Office Manager

    2 weeks ago


    Cambridge, United States Manning Personnel Group, Inc. Full time

    Administrative Assistant / Office ManagerPosition OverviewOur client, a groundbreaking biotech company in Cambridge, is seeking an Administrative Assistant / Office Manager. The Administrative Assistant / Office Manager position, reporting to the Associate Director of Operations, provides a central and shared resource for administrative support to our...

  • Office Manager

    2 weeks ago


    Cambridge, United States Complete Staffing Solutions Full time $30 - $32

    Job DescriptionJob DescriptionWe are looking to hire an Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization.Responsibilities:           Must be able to run payroll with ADP. Manage records and informationPlan and maintain work facilitiesProvide administrative assistance to...

  • Office Manager

    3 months ago


    Cambridge, United States MAK Technologies Full time

    Job DescriptionJob DescriptionMAK Technologies is seeking an Office Manager to join our team.  The job is 100% onsite, located in the Alewife/Fresh Pond area of Cambridge, MA.  This role is an hourly, contract role with an expectation of working around 25 hours/week for three months.  At the end of the three months, the person will be eligible for hire as...


  • Cambridge, United States KW Boston Northwest Full time

    Job DescriptionJob DescriptionAre you ready to be the heartbeat of a thriving real estate office?Do you have what it takes to create an atmosphere where agents feel loved and clients feel welcomed?If you're a social butterfly with a passion for organization and a talent for making people smile, we want you on our team!Title: Career Development...

  • Office Coordinator

    3 weeks ago


    Cambridge, United States KW Boston Northwest Full time

    Job DescriptionJob DescriptionAre you ready to be the heartbeat of a thriving real estate office?Do you have what it takes to create an atmosphere where agents feel loved and clients feel welcomed?If you're a social butterfly with a passion for organization and a talent for making people smile, we want you on our team!Title: Career Development...

  • Office Coordinator

    2 weeks ago


    Cambridge, United States KW Boston Northwest Full time

    Are you ready to be the heartbeat of a thriving real estate office?Do you have what it takes to create an atmosphere where agents feel loved and clients feel welcomed?If you're a social butterfly with a passion for organization and a talent for making people smile, we want you on our team!Title: Career Development Coordinator/Office CoordinatorLocation:...


  • Cambridge, Massachusetts, United States EverQuote Full time

    Job OverviewEverQuote is seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day operations of its office logistics and facilities. This individual will supervise the Office Administrator and maintain a welcoming office environment, ensuring seamless support for office personnel.Key Responsibilities:Manage all aspects of...


  • Cambridge, Massachusetts, United States KW Boston Northwest Full time

    Job OverviewAre you prepared to be the essential support for a dynamic real estate office?Do you possess the skills to foster an environment where agents feel appreciated and clients feel at home?If you are a people-oriented individual with a knack for organization and a gift for uplifting others, we are eager to hear from you.Position: Career Development...


  • Cambridge, Massachusetts, United States Integration International Inc. Full time

    Position Overview:Integration International Inc. is in search of a detail-oriented and proactive Executive Administrative Coordinator to deliver extensive support to our dynamic team. The successful candidate will excel in managing intricate calendars, proficiently handle expense reports through Concur, and expertly coordinate travel logistics. This position...


  • Cambridge, Massachusetts, United States Hyatt Regency BostonCambridge Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Assistant Front Office Manager to join our team at Hyatt Regency Boston/Cambridge. As a key player in the success of our property, you will assist the Front Office Manager in overseeing the daily operations of the front desk, ensuring the highest level of customer service is provided to all...


  • Cambridge, Massachusetts, United States Le Meridien Boston Cambridge Full time

    Job SummaryWe are seeking a highly skilled and experienced Front Office Operations Manager to join our team at Le Meridien Boston Cambridge. As a key member of our Front Office team, you will be responsible for managing the day-to-day operations of the Front Desk, ensuring exceptional customer service, and maintaining high levels of guest satisfaction.Key...


  • Cambridge, Massachusetts, United States JLL Full time

    Join JLL as an Executive AssistantAt JLL, we empower our team members to create a brighter future. Our professionals at JLL and JLL Technologies are transforming the real estate landscape for a better tomorrow by integrating top-tier services, consultancy, and technology for our clients. We are dedicated to attracting the most skilled individuals and...


  • Cambridge, United States The Harvard & MIT Cooperative Society Full time

    The Harvard Cooperative Society (The Coop) is seeking an organized and detail-oriented Office Manager/Administrative Assistant to join our team. In this role, you will be responsible for managing office operations and assist with various financial tasks and strategic initiatives. This is an exciting opportunity to support a growing team as The Coop...


  • Cambridge, United States The Harvard & MIT Cooperative Society Full time

    The Harvard Cooperative Society (The Coop) is seeking an organized and detail-oriented Office Manager/Administrative Assistant to join our team. In this role, you will be responsible for managing office operations and assist with various financial tasks and strategic initiatives. This is an exciting opportunity to support a growing team as The Coop...