Office Administrator

1 month ago

Aliso Viejo, United States Adams & Martin Group Full time

Adams and Martin Group is partnering with a fast-paced litigation law firm seeking an experienced Office Administrator to assist the principals of the firm and perform key office financial and administrative duties, including processing legal billing for clients. This is a full-time position with the opportunity to grow within the firm. If you enjoy staying busy, are highly organized, and appreciate recognition for a job well done, this may be the perfect role for you.

Please review the qualifications below carefully to determine if you meet the requirements. The skills listed are essential for the job position.

Primary Office Administrator duties include:

  • Facilitation of accounting functions, including banking (deposits, fund transfers, wire transfers, bank statement reconciliation)
  • Office budgeting and cash flow management, A/R, A/P, payroll
  • Client fee retainers in client trust accounts
  • Key management reporting (financial statements, attorney hours and commissions, tax reporting reports)
  • Managing day-to-day operations of the office, including information systems and facilities
  • Client billing and responding to client inquiries regarding billing and compliance
  • Vendor management (office supplies/equipment/services)
  • Insurance and business license renewals
  • Assisting with human resource management, overseeing non-attorney personnel
  • Becoming familiar with the firm's case management system and working closely with the firm's Cloud Host to maintain secure data/systems
  • Interacting with management and other staff to assist as needed

A qualified applicant would have the following experience:

  • At least five years of office administration experience, including handling billing, accounts receivable, accounts payable, and/or payroll; the ability to generate annual 1099 reports and quarterly/annual financial statements
  • At least two years of experience in managing office financial and administrative matters within a law office or similar business
  • At least two years of experience communicating with customers, clients, or external business professionals; strong written and verbal communication skills
  • Exceptional attention to detail, strong organizational skills, proactive and effective problem-solving abilities, and the capacity to organize and prioritize tasks to consistently meet deadlines
  • Proficiency in Outlook, Word, and Excel; ability to manage and modify PDF documents. Experience with case management software is helpful but not required
  • A stable job history demonstrating your accomplishments

They offer a competitive salary and benefits, including medical and 401K.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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