HR Operations Coordinator

4 weeks ago

Waltham, United States Talent Groups Full time

Hybrid Details: requires 3 days/week onsite


Duration: 6 months


Job Description

Our client is seeking an experienced HR Operations Coordinator to join the Human Resources team at our Waltham, MA location, expected to work onsite a minimum of three days per week.


Reports to: Vice President, HR Operations & Technology


Duties and Responsibilities:

Employee Records Management:

  • Maintain accurate and up-to-date employee records, including personal information, employment contracts, and documentation related to promotions, transfers, and terminations
  • Ensure compliance with data privacy and confidentiality regulations

HR Process Administration:

  • Process employee onboarding, offboarding, and internal transfers
  • Handle HR-related inquiries from employees and provide timely assistance (includes responding to and triaging HR Operations and HR Benefits mailboxes)
  • Support benefits administration, including enrollment, changes, and terminations
  • Assist with payroll processing and resolving payroll-related issues
  • Coordinate scheduling and logistics with vendors and internal departments as needed for

Benefits and Wellness programming, including onsite/virtual seminars, onsite benefits fairs, flu clinics and biometric screenings

  • Facilitates and tracks Purchase Orders, Contracts and SOWs for Benefits & HRIS teams

Compliance and Reporting:

  • Coordinate with HRIS team to pull data for compliance reporting (Veterans, 4212, EEO and Affirmative Action).
  • Prepare and maintain HR reports and analytics to support data-driven decision-making
  • Participate in HR audits and assist in the implementation of audit recommendations
  • Support Affordable Care Act reporting and compliance

Policy and Procedure Maintenance:

  • Assist in the development and maintenance of HR policies and procedures
  • Educate employees on HR policies and ensure consistent adherence

HR Technology:

  • Utilize HRIS (Human Resources Information System) to input, retrieve, and analyze HR data
  • Assist in system upgrades, testing, and troubleshooting

Documentation and Record Keeping

  • Maintain and organize HR-related documentation, including employee handbooks, forms, and templates
  • Manage the electronic and physical filing systems

Process Improvement:

  • Identify opportunities for process improvements and efficiency enhancements within HR operations
  • Participate in projects aimed at enhancing HR processes and services


Qualifications:

  • Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).
  • 3-5 years of experience in HR operations or a related HR role
  • Knowledge of HR laws, regulations, and best practices
  • Strong organizational and attention-to-detail skills
  • Excellent communication and interpersonal skills
  • Ability to handle sensitive and confidential information with discretion
  • Detail oriented with excellent follow-up skills and high level of accuracy
  • Problem-solving skills and a proactive approach to tasks
  • Able to work cross functionally with various departments (e.g., Finance, Legal, Facilities, Corporate Communications)
  • Ability to maintain high level of confidentiality
  • Ability to prioritize and multi-task to handle quickly shifting priorities
  • Proficiency in HRIS software (Oracle HCM preferred) and Microsoft Office Suite
  • HR certification (e.g., PHR, SHRM-CP) is a plus

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