Leave of Absense Coordinator
2 weeks ago
Internal: Leave of Absence Coordinator
Duration: 10-month contract
Location: Hybrid - onsite Tues, Wed, and Thurs in Waltham, MA
Responsibilities:
Assist in overseeing outsourced leave of absence administration process and vendor.
Interpret and ensure compliance with federal, state, and local regulations, including the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), MA Paid Family & Medical Leave, and other relevant legislation.
Initial point of contact for employees seeking information and guidance on the leave of absence process, including eligibility, application procedures, and documentation requirements.
As needed, collaborate with leave and accommodation providers, HR team members, managers, and employees to facilitate smooth transitions for employees returning from leave, including accommodations and reintegration plans.
Maintain accurate and confidential records of all leave requests, approvals, and related documentation in accordance with company policies and legal requirements.
Coordinate with relevant stakeholders, such as payroll, benefits, and legal departments, to ensure accurate and timely processing of leave-related paperwork, including payroll adjustments and benefit continuation.
Support quarterly reporting needs for the leave of absence program by obtaining data, compiling, and auditing for internal stakeholders.
Qualifications:
Bachelor's degree in human resources, business administration, or a related field. 2-3 years of experience preferred.
Prior experience in human resources, specifically in leave management or a related field, is preferred.
Solid understanding of federal and state leave regulations, including FMLA, ADA, and relevant state laws.
Strong interpersonal and communication skills, with the ability to empathetically interact with employees and stakeholders at all levels.
Excellent organizational skills and attention to detail to manage complex leave cases and maintain accurate records.
Proficiency in using HRIS (Human Resources Information Systems) and other relevant software applications and with Microsoft Word and Excel.
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