Human Resources Coordinator
1 month ago
Internal: Leave of Absence Coordinator
Duration: 10-month contract
Location: Hybrid - onsite Tues, Wed, and Thurs in Waltham, MA
Responsibilities:
- Assist in overseeing outsourced leave of absence administration process and vendor.
- Interpret and ensure compliance with federal, state, and local regulations, including the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), MA Paid Family & Medical Leave, and other relevant legislation.
- Initial point of contact for employees seeking information and guidance on the leave of absence process, including eligibility, application procedures, and documentation requirements.
- As needed, collaborate with leave and accommodation providers, HR team members, managers, and employees to facilitate smooth transitions for employees returning from leave, including accommodations and reintegration plans.
- Maintain accurate and confidential records of all leave requests, approvals, and related documentation in accordance with company policies and legal requirements.
- Coordinate with relevant stakeholders, such as payroll, benefits, and legal departments, to ensure accurate and timely processing of leave-related paperwork, including payroll adjustments and benefit continuation.
- Support quarterly reporting needs for the leave of absence program by obtaining data, compiling, and auditing for internal stakeholders.
Qualifications:
- Bachelor's degree in human resources, business administration, or a related field. 2-3 years of experience preferred.
- Prior experience in human resources, specifically in leave management or a related field, is preferred.
- Solid understanding of federal and state leave regulations, including FMLA, ADA, and relevant state laws.
- Strong interpersonal and communication skills, with the ability to empathetically interact with employees and stakeholders at all levels.
- Excellent organizational skills and attention to detail to manage complex leave cases and maintain accurate records.
- Proficiency in using HRIS (Human Resources Information Systems) and other relevant software applications and with Microsoft Word and Excel.
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