Organizational Support Admin

1 week ago

Jacksonville, United States Ascendo Resources Full time

Our client is looking for an Organizational Support Administrator to join their team and play a key role in supporting the Chief Financial Officer (CFO) in executing strategic initiatives and driving operational efficiency. This position offers a unique opportunity to contribute to the success of a dynamic, global company known for its innovation in surgical solutions, particularly in the craniomaxillofacial (CMF) and cardiothoracic fields. The successful candidate will help manage special projects, enhance communication across departments, and provide critical strategic support, all while gaining exposure to high-level decision-making processes.

Job Summary:

As the Organizational Support Administrator, you will work closely with the CFO, acting as a trusted partner in driving high-priority projects and aligning daily operations with the company’s broader business strategies. This role requires a proactive, results-driven individual capable of managing tasks, ensuring efficient follow-through, and helping the CFO’s office run smoothly and effectively.

Essential Functions, Duties, and Responsibilities:

  • Strategic Support: Act as an extension of the CFO, managing complex projects and tasks that are aligned with business goals and ensuring their timely completion.
  • Project Management: Lead and oversee special projects from start to finish, collaborating with cross-functional teams, tracking milestones, and delivering results on time and within scope.
  • Task and Priority Management: Proactively follow up on key initiatives assigned by the CFO, ensuring accountability and progress. Manage calendars, agendas, and task lists to optimize the CFO’s time and priorities.
  • Operational Efficiency: Assist in creating and implementing processes to streamline workflows, enhance communication, and improve productivity across the CFO’s team and departments.
  • Stakeholder Engagement: Interface with internal and external stakeholders, ensuring clear communication and alignment on key priorities.
  • Communication & Coordination: Draft reports, presentations, and communications for the CFO. Attend meetings, take notes, and ensure follow-up actions are completed.
  • Executive Liaison: Serve as a liaison between the CFO and internal/external partners, ensuring the smooth flow of information and effective decision-making.
  • Problem Solving & Initiative: Identify challenges proactively, offering solutions and driving continuous improvement in operations.

Qualifications:

  • Educational Requirements: Bachelor’s degree in Business, Finance, or a related field.
  • Experience: A minimum of 5 years in a high-level support role, preferably working with senior executives in a strategic capacity.
  • Technical Skills:
  • Proficiency in Microsoft 365 Suite and SAP financial system (preferred).
  • Advanced analytical and problem-solving skills to identify opportunities and provide innovative solutions.
  • Core Competencies:
  • Excellent communication and interpersonal skills to collaborate effectively across teams and departments.
  • Ability to inspire and motivate others, fostering a positive and creative work environment.
  • Strong sense of ownership, with a proactive approach and the ability to work independently.
  • High level of discretion and professionalism in handling confidential information.

Physical Requirements:

  • Sitting or standing for extended periods.
  • Viewing computer screens for long durations.
  • Lifting and carrying items up to 20 pounds.
  • Repetitive motions, bending, and stooping as part of regular office duties.

What We Offer:

  • Competitive benefits package, including paid parental leave.
  • In-house training and professional development opportunities.
  • A culture of creativity, innovation, and collaboration with diverse perspectives driving success.

If you are an experienced administrative professional with a passion for supporting high-level executives and driving operational success, we encourage you to apply for this exciting opportunity.

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