Administrative Assistant

4 weeks ago


Cincinnati, United States trak group Full time

Administrative Assistant


Join our team and be a vital part of our operations, managing daily tasks in a stable yet dynamic work environment


Why you should work here:

  • Large company stability with the opportunity to work independently in a smaller office environment.
  • Perfect for individuals who thrive in solitary work settings.
  • Join a team where the previous incumbent held the position for 20 years.


Responsibilities include:

  • Answering all incoming calls and providing excellent customer service.
  • Managing daily records for barge loading and coordinating schedules with customers and towing companies.
  • Processing truck and barge tickets using Command Data software.
  • Identifying and ordering office supplies as required.
  • Creating purchase orders and submitting monthly invoices to the AP Department.
  • Maintaining and reconciling petty cash.
  • Handling check requests and ordering fuel while maintaining daily records.
  • Tracking and recording diesel fuel purchases.
  • Completing scrap sales and forwarding them to the Accounting Department.
  • Preparing monthly production records and reports.
  • Maintaining yearly reports for Environmental and Annual Company permits.
  • Managing cash deposits for rental properties and sales of aggregates.
  • Assisting HR with new employee onboarding.
  • Ordering uniforms and maintaining records of orders.
  • Managing personnel records, including required MSHA records.
  • Tracking employee attendance, including vacation and holidays.
  • Reviewing weekly time cards and updating them as needed.


What you need to succeed:

  • Minimum 1 year of experience in an office manager/admin role with a focus on data entry and organization.
  • Strong organizational and multitasking abilities.
  • Excellent communication skills, both verbal and written.
  • Proficiency in using office software and data management tools.
  • Ability to work independently and prioritize tasks effectively.



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