Administrative Assistant

3 weeks ago

Cincinnati, Ohio, United States FIS Global Full time

Position Type: Full-time

Type Of Hire: Experienced (relevant combination of work and education)

Travel Percentage: 0%

Job Description

Are you prepared to unleash your maximum potential? We're seeking individuals who are enthusiastic about payments to navigate Worldpay's journey towards becoming the most prominent and adored payments organization globally.

About the team

Located in Mason, Ohio, this role is newly established within our People Office team, reporting to the Executive Assistant Manager. The team delivers administrative assistance to our Senior Leadership team.

You'll be part of the highly efficient, proactive, and cooperative Global support team.

What you will be doing

As an administrative assistant, you will assist between 6-10 Senior Leaders with meeting coordination and calendar management for both US and UK-based teams.

You'll be involved in domestic and international travel arrangements, expenses, creating purchase orders, raising support tickets, and handling some ad hoc tasks as requested by the management team. Additionally, you will contribute to the planning and execution of site events and the organization of large meetings, including room bookings. This role is highly visible, requiring close collaboration with stakeholders at all levels within the business and external clients. Therefore, outstanding communication skills and a strong emphasis on confidentiality are essential.

Key responsibilities:

  • Calendar management and scheduling, collaborating with internal and external stakeholders
  • Coordinating meetings, video conferences, and webinars
  • Creating purchase orders and categorizing items or invoices
  • Working closely with other EAs and administrative support teams to organize complex travel plans and itineraries
  • Composing memos and correspondence based on brief verbal instructions
  • Preparing documents and presentation materials using Word, Excel, and PowerPoint
  • Producing documents using Word, Excel, and PowerPoint
  • Maintaining and reviewing short and long-term to-do lists of action items; keeping the Director informed of all action items from meetings and ensuring their completion
  • Performing other relevant duties as required

What you bring:

  • A minimum of 2 years' experience in a comparable role

Privacy Statement

FIS is dedicated to safeguarding the privacy and security of all personal information processed to deliver services to our clients. For detailed information on how FIS safeguards personal data online, please refer to the Online Privacy Notice.

EEOC Statement

FIS is an equal opportunity employer. We assess qualified applicants without regard to race, color, religion, gender, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics.


For positions within the US, certain conditions apply. If offered employment, you will need to undergo a drug test. ADA Disclaimer: This job description was crafted to encompass all competencies required to excel in this role. Please note that for Americans with Disabilities Act (ADA) purposes, the essential job functions may or may not have been detailed for reasonable accommodation purposes. Requests for reasonable accommodation will be individually reviewed and assessed.

Sourcing Model

Recruitment at FIS primarily follows a direct sourcing model, with recruitment agencies playing a minor role in our hiring process. FIS does not accept resumes from recruitment agencies outside the preferred supplier list and is not liable for any associated fees for resumes submitted to job postings, our staff, or any other part of our company.

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