Administrative Assistant

3 weeks ago

Cincinnati, United States SSRG - Structural Systems Repair Group Full time

We are seeking a highly organized and diligent Administrative Assistant to join our dynamic team. In this vital role, you will provide essential support to our pre-construction department, ensuring smooth operations as we prepare for groundbreaking projects. Your expertise in administrative tasks, coupled with a keen understanding of the construction process, will be instrumental in paving the way for successful project launches. If you are an administrative professional looking to contribute to the foundational stages of construction with a passion for excellence and efficiency, we encourage you to apply.


A LEGACY OF BUILDING CAREERS

At SSRG, we are the force that makes any structure possible. Whether your project is creating a new structural system or you’re working on repairing a 200 year old building, we’re ready to do what it takes. We believe in doing great work with like-minded people. Our team is unique. We know our employees are whole people with families, hobbies, and lives outside of work. We work hard here, but we also work smart. Together, we celebrate wins, applaud our shared successes, and work to positively impact our clients and our community. Our full-time positions offer generous PTO, excellent salaries, and a collaborative work environment where your voice matters.


Job Responsibilities

  • Assist the pre-construction team with administrative tasks and project coordination.
  • Maintain and organize pre-construction documents, including bids, proposals, and project plans.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Prepare, review, and distribute pre-construction correspondence, such as letters, emails, and memos.
  • Manage the submission of building permits and other regulatory documents required for project initiation.
  • Track and report on pre-construction project timelines and milestones.
  • Assist in the preparation of presentation materials for client meetings and bid proposals.
  • Act as a liaison between the pre-construction team and external partners, such as architects, engineers, and subcontractors.
  • Maintain an up-to-date database of contacts, project details, and vendor information.
  • Handle incoming calls and inquiries related to pre-construction activities.
  • Order and manage office supplies and equipment for the pre-construction department.
  • Participate in the bid process by helping to compile necessary documents and ensuring submission deadlines are met.
  • Facilitate the change order process during the pre-construction phase.
  • Ensure confidentiality of all pre-construction information and proprietary company data.
  • Support the pre-construction team in adhering to company policies and industry regulations.


Job Requirements

  • High school diploma or equivalent; associate or bachelor’s degree in Business Administration or a related field preferred
  • Minimum of 2 years of administrative experience, preferably in the construction industry or a related field
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint
  • Familiarity with construction terminology and processes
  • Basic understanding of construction drawings and blueprints
  • Strong organizational and time-management skills
  • Excellent written and verbal communication abilities
  • Ability to multitask and prioritize tasks effectively
  • Experience with project management software such as Procore, Buildertrend, or similar is a plus
  • Knowledge of administrative procedures and systems such as filing and record keeping
  • Attention to detail and problem-solving skill
  • Ability to work independently and as part of a team
  • Discretion with confidential information
  • Willingness to learn and adapt to new challenges
  • Ability to work in a fast-paced environment and under pressure
  • Experience coordinating travel arrangements and managing calendars
  • Experience with expense report preparation and budget tracking
  • Capacity to assist with bid preparation and project proposals
  • Commitment to providing excellent customer service to internal and external stakeholders

  • Administrative Assistant

    6 days ago

    Cincinnati, United States MUC HOLDINGS LLC Full time

    Job DescriptionJob DescriptionMUC is a local software company seeking to fulfill a Part-Time Administrative Assistant in Cincinnati, OH.Flexible hours, convenient location, free parking, and a great working environment!Job Purpose: The Administrative Assistant is responsible for assisting HR and offer general staff support. This will consist of sorting and...

  • Administrative Assistant

    2 weeks ago

    Cincinnati, United States MUC HOLDINGS LLC Full time

    Job DescriptionJob DescriptionMUC is a local software company seeking to fulfill a Part-Time Administrative Assistant in Cincinnati, OH.Flexible hours, convenient location, free parking, and a great working environment!Job Purpose: The Administrative Assistant is responsible for assisting HR and offer general staff support. This will consist of sorting and...

  • Administrative Assistant

    2 days ago

    Cincinnati, United States Inkspirenize Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Cincinnati, OHEmployment Type: Full-TimeJob Summary:The Administrative Assistant will be responsible for providing administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks related to organization, communication, and...

  • Administrative Assistant

    3 days ago

    Cincinnati, United States Edgewood Management Corporation Full time

    Job DescriptionJob DescriptionAdministrative AssistantEdgewood Management Corporation provides superior management services for a variety of residential properties and has an exceptional track record to resolve problems and reposition troubled assets in all areas: operations, administrative, financial and physical.  Our reputation for providing high...

  • Administrative Assistant

    7 days ago

    Cincinnati, Ohio, United States FIS Global Full time

    Position Type: Full-timeType Of Hire: Experienced (relevant combination of work and education)Travel Percentage: 0%Job DescriptionAre you prepared to unleash your maximum potential? We're seeking individuals who are enthusiastic about payments to navigate Worldpay's journey towards becoming the most prominent and adored payments organization globally.About...

  • Administrative Assistant

    4 days ago

    Cincinnati, Ohio, United States Raftelis Full time

    Company Description:Raftelis provides management consulting expertise to local governments and utilities so their organizations and communities can thrive. We've worked with more than 700 public agencies in the last year alone. We work in all areas of management consulting including finance, assessment, communications, technology, executive services, and...

  • Operations Administrative Assistant

    3 days ago

    Cincinnati, Ohio, United States Delaware North at Great American Ball Park Full time

    The Opportunity Delaware North Sportservice is hiring seasonal Administrative Assistants to join our team at Great American Ball Park in Cincinnati, Ohio. As an Administrative Assistant, you will be responsible for performing clerical and secretary duties to help the organization run efficiently. If you thrive on excitement and want your workday to fly by,...

  • Personal Administrative Assistant

    3 weeks ago

    Cincinnati, United States The Sheil Lending Team Full time

    Job DescriptionJob DescriptionAre you interested in a job where you get to work closely with decision-makers at the highest level of a small business? We’re hiring a superb personal assistant to improve our efficiency and productivity to achieve our organizational goals. You will be taking phone calls, running errands, setting appointments, taking meeting...

  • HR Administrative Assistant

    5 days ago

    Cincinnati, United States Total Renal Care, Inc. Full time

    5520 Cheviot Rd,Cincinnati,Ohio,45247,United States of America We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions,...

  • File Clerk/Administrative Assistant

    5 days ago

    Cincinnati, United States trak group Full time

    File Clerk / Administrative Assistant  Ready to join a supportive team and take on diverse administrative responsibilities? Apply now and be a part of our vibrant workplace culture!Why you should work here: Join a tenured group of people in a warm, welcoming, and team-spirited environment. This person will interact with all members of the firm. Enjoy...

  • Substitute Administrative Assistant

    4 weeks ago

    Cincinnati, United States Ohio Department of Education Full time

    Will work on an as-needed, on-call basis Administrative Assistant hourly rate of pay is $17.77 (building level)

  • Order Administration Assistant

    2 weeks ago

    Cincinnati, United States Wulco, Inc. Full time

    Job DescriptionJob DescriptionJOB DESCRIPTION / RESPONSIBILITIESThe Order Administration Assistant provides support to the Order Administration Manager, Operations Manager and other management when needed. Responsibilities and duties include:Process customer purchase orders, creating job packets for production as needed.Print job travelers, gathering all...

  • Administrative Assistant Cincinnati, OH

    2 weeks ago

    Cincinnati, United States Mini Melts of America Full time

    Job DescriptionJob DescriptionWe are looking for a highly organized person who is self-motivated with good cash handling, computer knowledge and excellent communication skills. Must be a team player – enthusiastic and personable and possess a strong work ethic. Looking for someone who is flexible and has the ability to thrive in a fast paced, dynamic...

  • Claims Administrative Assistant

    4 days ago

    Cincinnati, Ohio, United States First Student Full time

    Job Description:First for a reasonFirst Student is the largest school transportation provider in North America with more than a century of experience providing safe and reliable transportation. We work with 1,250 school districts in 39 states and 8 Canadian provinces carrying approximately five million students in 21,000 schools daily.About the PositionThis...

  • HR Administrative Assistant

    1 week ago

    Cincinnati, United States Dawson Solutions LLC Full time

    Mahalo for your interest in this role! Please see the full position description below and click Start Your Application when ready. For more information about DAWSON, please visit dawsonohana.com. Salary: $30.01 Per Hour This position is Service Contract Act which is subject to Health & Welfare benefits Position Summary: Responsible for completion of...

  • Administrative Assistant

    2 weeks ago

    Cincinnati, United States Cristo Homes, Inc. Full time

    Company DescriptionCristo Homes is a leading residential home builder in the Cincinnati and Dayton areas, serving Butler and Warren Counties in Ohio. For over 60 years, they've been focused on providing innovative and affordable new homes while building strong relationships with their clients. They're known for incorporating smart home technology and keeping...

  • Administrative Assistant

    2 weeks ago

    Cincinnati, United States Cristo Homes, Inc. Full time

    Company DescriptionCristo Homes is a leading residential home builder in the Cincinnati and Dayton areas, serving Butler and Warren Counties in Ohio. For over 60 years, they've been focused on providing innovative and affordable new homes while building strong relationships with their clients. They're known for incorporating smart home technology and keeping...

  • Administrative Assistant

    2 weeks ago

    Cincinnati, United States Cristo Homes, Inc. Full time

    Company DescriptionCristo Homes is a leading residential home builder in the Cincinnati and Dayton areas, serving Butler and Warren Counties in Ohio. For over 60 years, they've been focused on providing innovative and affordable new homes while building strong relationships with their clients. They're known for incorporating smart home technology and keeping...

  • Manager / Assistant Director, Leave Administration

    2 days ago

    Cincinnati, United States University of Cincinnati Full time

    Manager / Assistant Director, Leave Administration Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 50,000 students, 11,000 faculty and staff and 340,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls “the most...

  • Manager / Assistant Director, Leave Administration

    3 days ago

    Cincinnati, Ohio, United States University of Cincinnati Full time

    Manager / Assistant Director, Leave AdministrationFounded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to more than 50,000 students, 11,000 faculty and staff and 340,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls "the most ambitious...