Administrative Assistant

1 month ago

Baltimore, United States Ultimate Staffing Full time

Ultimate Staffing is hiring for an Administrative Assistant (HR, Executive, and Office support) in Baltimore, Maryland This is a direct hire position with a full time, hybrid schedule. Apply today to work in a highly visible position for a stable company in Baltimore city

Key Responsibilities

  • Support the Human Resources and Executive teams with administrative tasks and projects
  • Calendar management and travel arrangements, expense reports
  • Ordering office supplies, answering phone calls
  • Meeting preparation, presentation preparation and review, event preparation
  • Maintaining records, organizing documents, streamlining process as applicable
  • Assist with invoice reconciliation
  • Support HR by helping with employee files, recruiting and scheduling candidates, candidate onboarding and orientation
  • Maintain professional and timely correspondence and communication

Qualifications

  • At least 4 years of recent administrative experience directly supporting SVP and executive-level leadership, human resources, and office management
  • Proficiency with word, outlook, powerpoint, and excel
  • Experience working with HRIS systems preferred but not required
  • Excellent written and verbal communication skills
  • Ability to multi-task and prioritize different projects with a high degree of accuracy

Compensation and Schedule

  • This is a direct hire position with salary range of 55-60k depending on experience
  • This is a hybrid position, with 3 days in-office and an option to work remotely up to 2 days/week
  • Parking is paid for, hours are 8:30 to 5
  • Benefits include health, dental, vision, retirement

Apply today for immediate consideration

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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