Administrative Assistant

2 days ago

Baltimore, United States Aston Carter Full time

Job Title: Administrative Assistant Job Description We are seeking an Administrative Assistant to serve as the first point of contact for all visitors and correspondents. This role will assist all parties doing business, including faculty, staff, and students. You will manage the distribution and tracking of keys, copier access, and parking passes. Additionally, you will be a general resource for direct inquiries from faculty, staff, and students, process travel reimbursements via Concur, and serve as the point of contact for questions regarding transaction policy and procedure. You will also help in planning and coordinating department-wide events along with other administrative staff, as well as assist with onboarding and offboarding of faculty, staff, and students. Responsibilities Serve as the first point of contact for all visitors and correspondents. Assist faculty, staff, and students with various administrative needs. Manage the distribution and tracking of keys, copier access, and parking passes. Be a general resource for all direct inquiries from faculty, staff, and students. Process travel reimbursements for a group of faculty via Concur. Serve as the point of contact for questions regarding transaction policy and procedure. Assist in the planning and coordination of department-wide events along with other administrative staff. Assist with onboarding and offboarding of faculty, staff, and students. Essential Skills 2-3 years of administrative experience Proficiency in Microsoft Suite Comfortable greeting visitors Managing calendars Arranging travel Outlook Work Environment This position is 100% on-site, with working hours from Monday to Friday, 8:30 AM to 4:00 PM. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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