Executive Assistant/Office Manager
1 month ago
LHH is seeking a dynamic and highly organized Executive Assistant/Office Manager for one of our professional services clients in Albuquerque. The ideal candidate will provide comprehensive administrative support to multiple executives while efficiently managing the day-to-day operations of the office.
Responsibilities:
Executive Support:
- Manage executives' calendars, scheduling appointments, and coordinating meetings.
- Arrange travel itineraries and accommodations for executives.
- Prepare and organize materials for meetings, including agendas, presentations, and reports.
- Assist with tasks and projects for executives as needed.
Office Management:
- Oversee the smooth operation of the office, ensuring cleanliness and functionality.
- Manage office supplies inventory and place orders when necessary.
- Handle incoming and outgoing correspondence, including mail and emails.
- Maintain office equipment and coordinate repairs or maintenance as needed.
- Ensure compliance with company policies and procedures.
Administrative Support:
- Answer phone calls, take messages, and direct inquiries to the appropriate person.
- Draft and proofread correspondence, memos, and other documents.
- Organize and maintain filing systems, both physical and digital.
- Assist with special projects and events as assigned.
Client Relations:
- Greet clients and visitors in a professional and friendly manner.
- Assist in the preparation of marketing materials and property listings.
- Coordinate client appointments and follow-ups as directed.
Qualifications:
- Proven experience as an executive assistant or office manager, preferably in a professional services industry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time-management skills, with the ability to prioritize tasks.
- Strong attention to detail and accuracy in work.
- Exceptional communication and interpersonal abilities.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and collaboratively in a fast-paced environment.
Salary Range: $55k-$65k based on experience
Benefits: Medical, dental, vision, PTO, paid holidays, 401k, etc.
Schedule: Monday - Friday, 8am-5pm
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