Office Coordinator
4 weeks ago
Job Description:
The Office Coordinator will play a crucial role in ensuring the smooth and efficient operation of our office by handling a variety of administrative and clerical tasks. The ideal candidate will be proactive, resourceful, and capable of managing multiple responsibilities simultaneously.
Weekly schedule: Tuesday, Wednesday, Thursday from 10am - 1pm
Responsibilities:
- Serve as the first point of contact for visitors and callers, providing exceptional customer service and directing inquiries to the appropriate staff members.
- Maintain office supplies inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies.
- Manage incoming and outgoing correspondence, including mail, email, and packages.
- Coordinate meetings and appointments, including scheduling, room preparation, and providing necessary materials and refreshments.
- Maintain cleanliness and organization of the office environment, including common areas and meeting rooms.
- Provide general administrative support to the office manager and other staff members as needed.
Requirements:
- High school diploma or equivalent; associate’s or bachelor’s degree preferred.
- Proven experience in an administrative role, preferably in an office setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
- Excellent communication skills, both verbal and written.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Attention to detail and accuracy in all work tasks.
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