Office Coordinator

4 weeks ago


San Diego, United States Addison Group Full time

Job Description:

The Office Coordinator will play a crucial role in ensuring the smooth and efficient operation of our office by handling a variety of administrative and clerical tasks. The ideal candidate will be proactive, resourceful, and capable of managing multiple responsibilities simultaneously.


Weekly schedule: Tuesday, Wednesday, Thursday from 10am - 1pm


Responsibilities:

  • Serve as the first point of contact for visitors and callers, providing exceptional customer service and directing inquiries to the appropriate staff members.
  • Maintain office supplies inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies.
  • Manage incoming and outgoing correspondence, including mail, email, and packages.
  • Coordinate meetings and appointments, including scheduling, room preparation, and providing necessary materials and refreshments.
  • Maintain cleanliness and organization of the office environment, including common areas and meeting rooms.
  • Provide general administrative support to the office manager and other staff members as needed.


Requirements:

  • High school diploma or equivalent; associate’s or bachelor’s degree preferred.
  • Proven experience in an administrative role, preferably in an office setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
  • Excellent communication skills, both verbal and written.
  • Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • Attention to detail and accuracy in all work tasks.


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