Executive Assistant

1 month ago


Plano, United States Insight Global Full time

Executive Assistant - Plano Texas

- This position is contract to Permanent



ESSENTIAL FUNCTIONS:

· Manage and coordinate the agenda of weekly senior staff meetings, as well as external meetings

· Coordinate, schedule and organize Board meetings as well as manage correspondence with Board Members

· Organize offsite conferences and external events, including catering and transportation

· Schedules and coordinate arrangements for on-site interviews

· Maintain complex and detailed calendars and multiple inboxes

· Screen incoming calls and visitors to determine the level of priority, while using caution in dispensing information

· Arrange and coordinate travel, as needed

· Process invoices and T&E expense claims for Leadership team. Ensure all policies are followed and items are processed within provided guidelines

· Handle regular activities without prompting, and advise in advance with issues or delays

· Assist in editing spreadsheets and presentations, including creating, printing, and binding, for meetings

· Work collaboratively with other administrative assistants, in positive partnership to support each other

· Lead and coordinate ad hoc projects as requested

· Liaison with Building Management


QUALIFICATIONS (EDUCATION, CERTIFICATIONS AND/OR TRAINING:

· College degree is a plus


EXPERIENCE:

· At least five years of administrative experience, ideally supporting at the Vice President level (or equivalent) or above


ESSENTIAL SKILLS, KNOWLEDGE, ABILITY AND MENTAL REQUIREMENTS:

· Advanced ability to organize

· Tact and good judgment in confidential situations, and proven experience interacting with senior management

· Strong interpersonal, written, and oral communication skills

· Strong proficiency in Microsoft Office

· Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management


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