Executive Assistant

3 weeks ago

Plano, United States VDart Inc Full time
Job DescriptionJob Description

Role: Executive Assistant

Location: Plano, TX

Duration: Long Term contract

 

What you’ll be doing

  • Support C-level/Executive teams with travel arrangements, expense reports, additional reports/proposals/presentations, etc.
  • Provide support to the Executives to ensure that all office operations run smoothly and all administrative details of daily functions are managed.
  • Handle all administrative tasks, including mail, catering for meetings, conference room scheduling, and maintenance of office supplies.
  • Plan and coordinate numerous, complex meetings and conference calls, including preparation and maintenance of related materials
  • Manage the Executive’s calendar and travel schedule
  • Manage, coordinate and track onboarding for all new team members and business partners and ensure status is communicated proactively.
  • Assist with coordination of large client engagement meetings, vendor meetings with the client, offsite meetings, etc. (Demos provided as needed and could include motivational speakers).
  • Maintain TEAMs/SharePoint sites, coordinates and arranges for conferences, meetings and events.
  • Working proficiency in use of automated calendar management tools (e.g., Outlook, Excel and other Microsoft tools, etc.) with minimal to no guidance.
  • Leverage Microsoft Office tools to prepare and review documents (e.g., emails, slides, spreadsheets, etc.) to support teams and improve quality.
  • Assists and coordinates monthly virtual touchpoints as needed
  • Identifies and develops relationships with key internal and external client contacts gaining recognition as a business partner/resource.

Requirements:

Qualifications/ What you bring (Must Haves) – Highlight Top 3-5 skills

What you bring:

  • 5+ years recent executive administrative support experience for a large company or global brand with international operations
  • Ability to work flexible hours to accommodate Executives in different time zones.
  • Administrative experience including customer service / correspondence and handling of incoming calls
  • Experience with executive travel arrangements (domestic and international) and calendar management
  • Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
  • Possess the ability to learn the work patterns and anticipate the needs of executive teams in a fast pace company
  • Strong attention to detail with excellent time management skills and experienced with multitasking on multiple projects and tasks
  • Organized, accountable, and personable with very clear and efficient communication style
  • Drive process changes to ensure continuous improvement
  • Pro-active, self-motivated, with the ability to work independently to complete tasks

Added bonus if you have (Preferred):

Associate degree or equivalent work experience.

Key Skills: Executive Administrative Support, Customer Service, Handling Calls, Executive travel management & Calendar Management, Multitasking (Handling multiple projects and Tasks), Attention to detail with time management, Advanced MS office (Outlook, Excel, Power Point, Word)

 

Company DescriptionVDart Inc is the leading global provider of digital solutions, products and talent management company providing digital technology solutions in Automotive, Manufacturing, Energy & Utilities and Healthcare Industries. Led by a strong global team located across 10 countries including USA, Canada, Mexico, Brazil, UK, Japan, Australia & India. We are currently accepting applications from staffing firms for our Preferred Partner Program, where we align niche staffing firms with specific verticals based on their strengths.Company DescriptionVDart Inc is the leading global provider of digital solutions, products and talent management company providing digital technology solutions in Automotive, Manufacturing, Energy & Utilities and Healthcare Industries. Led by a strong global team located across 10 countries including USA, Canada, Mexico, Brazil, UK, Japan, Australia & India. We are currently accepting applications from staffing firms for our Preferred Partner Program, where we align niche staffing firms with specific verticals based on their strengths.

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