Administrative Assistant 1

1 week ago

Evanston, Illinois, United States Northwestern University Full time

Provides standard & routine clerical & administrative support which may include word processing, data entry, ordering supplies, opening & sorting mail, copying, filing, faxing, answering phones, greeting visitors, providing information, &/or scheduling meetings.


Specific Responsibilities:

Documents & Databases

  • Types, copies &/or distributes reports, proposals, presentations, etc.
  • Proofs for spelling & grammar.
  • Enters information into spreadsheets & databases.
  • Runs standard reports.
Website

  • Uploads content to faculty/dept website.
Accounting

  • Maintains inventory & orders supplies.
  • Resolves payment & delivery problems.
  • Processes petty cash, travel & parking reimbursements, grant expenses, invoice payments, etc.
  • Balances accounts.
Human Resources

  • Prepares forms & verifies information.
Coordination

  • Makes appointments.
  • Completes registration & travel arrangements.
  • Schedule rooms.
  • Arranges for routine technology & refreshments for meetings.
Contacts

  • Answers phones, routes callers, takes messages.
  • Greets visitors, responds to inquiries, requests & provides routine information.
  • Contacts repair personnel as requested for copy machine, lab equipment, etc.
Student Services

  • Provides information on courses, general requirements & policies & procedures.
  • Processes forms.
  • Setsup & maintains records.
  • Reviews forms for completeness, etc.
  • Coordinates class schedules and registration.
  • Proctors exams.
  • Coordinates copyright clearance.
Supervision

  • Supervises work of temporary &/or workstudy students.
  • Performs other related duties as assigned.

Minimum Qualifications:
(Education, experience, and any other certifications or clearances)

  • A high school diploma or equivalent required.
  • 1 year of administrative support or other relevant experience required.

Minimum Competencies:
(Skills, knowledge, and abilities.)
Target hiring range for this position will be between $16.55-$20.69 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data

**_

Benefits:

_**:

_ Work-Life and Wellness:

_:

  • Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles._

_ Professional Growth & Development:

_:


Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.

More information can be found on the COVID-19 and Campus Updates webpage.

  • The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today._

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