Financial Assistant

2 days ago

Evanston, Illinois, United States Northwestern University Full time
Apply for JobJob ID50537
LocationEvanston, Illinois
Add to Favorite JobsEmail this Job

Department: Educ Ctr for Talent Developmnt
Salary/Grade: NEX/11

Job Summary:

The Center for Talent Development (CTD) in the School of Education & Social Policy is dedicated to helping academically talented students, PreK through grade 12, realize their full potential.

The Financial Assistant is a part of the Center for Talent Development's (CTD) Business Office. We are seeking a motivated, highly organized individual to provide day-to-day financial, human resources and accounting support to the CTD. This role is involved in accounts payable, accounts receivable, human resources and operations transactions and reconciliations, delivering assistance CTD staff with questions related to the University's financial systems, policies, and procedures. If you are seeking a dynamic role offering exposure to a variety of financial and human resources tasks, this is the role for you

Specific Responsibilities:

Budget

  • Completes reconciliation procedures.

Analysis, Statements and Reporting

  • Prepares account, budget, cost, expenditure &/or funds analysis.
  • Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes
  • Performs data entry into spreadsheets and/or database, analyzing for completeness and accuracy in support of budget management.

Transactions

  • Completes & maintains transactions in enterprise systems.
  • Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
  • Provides review and oversight of all types of human resources transactions; temporary staff, student workers, and special pay.
  • Reviews; ensures approval based on alternatives regarding practice & policy.
  • Troubleshoots problems.
  • Performs vendor/account research as needed.
  • Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
  • Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
  • Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
  • Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
  • Enters information into database.

Administration

  • Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
  • Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
  • Provides administrative support in regard to HR matters such as hiring, onboarding, benefits, compensation, etc.
  • Completes other administrative &/or clerical activities such as organizing meetings; reserving AV equipment.
  • Coordinates office, lab &/or building repairs & maintenance.
  • Maintains inventory.

Training

  • Assists with training of new staff members
  • Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.

Supervision

  • Supervises or leads temporary, part-time or work study students.
  • Provides guidance to junior employees.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

  • High school diploma or the equivalent.
  • 3 years accounting &/or bookkeeping experience or the equivalent combination of education & experience.
  • Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
  • Familiarity with financial reporting.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Highly organized and strong communication skills

Target hiring range for this position will be between $22.00-$25.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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