Financial Assistant

3 weeks ago

Evanston, Illinois, United States Northwestern University Full time

Financial Assistant

Job ID50246
Location
Evanston, Illinois

Department: WCAS Life Sciences
Salary/Grade: NEX/11

Job Summary:

Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.

Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.

Provides administrative &/or clerical support.

Accounting policy & procedure

Accounts payable

Accounts receivable

Additional/special pay

Analysis

Appropriation charges

Audit

Balancing

Bank deposits

Benefits accounting

Budget

Business continuity planning

Capital spending

Cash receipt

Chart &/or account coding

Cost accounting

Creating new accounts

Endowment and gift accounting

Expense reimbursement

Financial StatementsForecasting

Grants &/or awards

Journal &/or ledger

Payroll

Procurement card program

Purchase orders

Recharge

Reconciliation

Risk accounting

Reporting

Salary administration

Student accounts

Student funding

Transfer charges

Wire transfers

Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

Flexible remote work: This position is eligible for remote work and more information will be discussed during the interview.

Specific Responsibilities:

Analysis, Statements & Reporting:

Prepares account, budget, cost, expenditure &/or funds analysis.
Completes monthly reconciliations for assigned professors for chart strings in the department.
Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes.
May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.
Transactions:

Completes & maintains transactions in enterprise systems.
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Reviews; ensures approval based on alternatives regarding practice & policy.
Troubleshoots problems.
Performs vendor/account research as needed.
Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Enters information into database.
Records and reconciles external revenue for department core facilities.
Grants &/or Awards:

Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
Completes post award accounting.
Sets-up sub-contracts &/or start-up research accounts.
Closes grants.
Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
Processes subcontract payments according to rules & regulations of granting agencies.
Reconciles subcontract payments.
Completes pre- and post-certification of effort reporting for staff on a quarterly basis.
Provides effort and payroll information to
Verifies payroll funding entries.
Corrects charges to various accounts.
Payroll:

Verify timesheets for staff have been approved by the biweekly deadline
Enter in graduate student stipend and tuition into Student Enterprise System and training grant appointments in xTrain (if applicable) on a quarterly basis.
Update graduate student spreadsheet when any change is made to the appointment or funding.
Change funding for staff in myHR when requested by the faculty.
Keep detailed records of any changes and additions for staff in personnel file.
Process journals for staff and students as needed or when they appear on the suspense account.
Work with department faculty to process new hires, temporary employees, reappointments and visas
Administration:

Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
Provides administrative support in regard to HR matters such as hiring, onboarding, benefits, compensation, etc.
Training:

Assists with training of new staff members
Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.
Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

High school diploma or the equivalent.
3 years accounting &/or bookkeeping experience or the equivalent combination of education & experience.
Minimum Competencies: (Skills, knowledge, and abilities.)

Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Familiarity with financial reporting.
Preferred Qualifications:

Has reconciled accounts and has understanding of accounting principles
Preferred Competencies: (Skills, knowledge, and abilities)

Organization, time management, detail oriented
Multi-tasking, communication/ strong interpersonal relationship skills
Self-starter, diplomatic, pro-active, manage stress
Ability to work well under pressure.
Good with numbers and editing.
Strong critical thinking skills.
Collaborative, good at working independently and in a team environment.
Ability to analyze and organize large amounts of data;
Strong communication skills
A high level of professionalism, tact and resourcefulness;

Target hiring range for this position will be between $ $27.16 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

  • Financial Assistant

    3 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID49882LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: MCC Undergraduate EngineeringSalary/Grade: NEX/11Job Summary:This position is the initial point of contact for the Office of Undergraduate Engineering, offering support to students, staff, and faculty by performing financial, reception, and administrative...

  • Financial Assistant

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID49882LocationEvanston, IllinoisDepartment: MCC Undergraduate EngineeringSalary/Grade: NEX/11Job Summary:This position is the initial point of contact for the Office of Undergraduate Engineering, offering support to students, staff, and faculty by performing financial, reception, and administrative functions.Provides day-to-day financial & accounting,...

  • Financial Assistant

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID49882LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: MCC Undergraduate EngineeringSalary/Grade: NEX/11Job Summary:This position is the initial point of contact for the Office of Undergraduate Engineering, offering support to students, staff, and faculty by performing financial, reception, and administrative...

  • Financial Assistant

    2 months ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID49882LocationEvanston, IllinoisDepartment: MCC Undergraduate EngineeringSalary/Grade: NEX/11Job Summary:This position is the initial point of contact for the Office of Undergraduate Engineering, offering support to students, staff, and faculty by performing financial, reception, and administrative functions.Provides day-to-day financial & accounting,...

  • Financial Assistant

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50243LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: MCC Electrical & Computer EngSalary/Grade: NEX/11Job Summary:Provides day-to-day financial & accounting support of payroll and student funding at the McCormick School of Engineering and Applied Sciences in the Department of Electrical & Computer Engineering using...

  • Financial Assistant

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50243LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: MCC Electrical & Computer EngSalary/Grade: NEX/11Job Summary:Provides day-to-day financial & accounting support of payroll and student funding at the McCormick School of Engineering and Applied Sciences in the Department of Electrical & Computer Engineering using...

  • Financial Assistant

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50246LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: WCAS Life SciencesSalary/Grade: NEX/11Job Summary:Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among...

  • Financial Assistant

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50246LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: WCAS Life SciencesSalary/Grade: NEX/11Job Summary:Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among...

  • Temporary Financial Assistant

    2 months ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50059LocationEvanston, IllinoisDepartment: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a part-time position (20 hours per week/ 9am-5pm / M-F)Pay: $23.00 per hourCampus: EvanstonApproximate start date: ASAPApproximate end date: 6/22/2024Northwestern University is seeking a temporary Part-time Financial Assistant...

  • Temporary Financial Assistant

    3 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50059LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a part-time position (20 hours per week/ 9am-5pm / M-F)Pay: $23.00 per hourCampus: EvanstonApproximate start date: ASAPApproximate end date: 6/22/2024Northwestern University is...

  • Temporary Financial Assistant

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50059LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a part-time position (20 hours per week/ 9am-5pm / M-F)Pay: $23.00 per hourCampus: EvanstonApproximate start date: ASAPApproximate end date: 6/22/2024Northwestern University is...

  • Temporary Financial Assistant

    2 months ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50136LocationEvanston, IllinoisDepartment: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial Assistant Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F/Friday possible remote)Pay: $22.00 per hourCampus: EvanstonApproximate start date: 5/6/2024Approximate end date: 7/5/2024Northwestern University is seeking a...

  • Temporary Financial Assistant

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50136LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial Assistant Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F/Friday possible remote)Pay: $22.00 per hourCampus: EvanstonApproximate start date: 5/6/2024Approximate end date:...

  • Temporary Financial Assistant

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50136LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial Assistant Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F/Friday possible remote)Pay: $22.00 per hourCampus: EvanstonApproximate start date: 5/6/2024Approximate end date:...

  • Temporary Financial Assistant

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Department: Temp CenterSalary/Grade: TMP/01- Position: Temporary Financial Assistant- Hours: This is a full-time position (40 hours per week/ 8:am-5pm / M-F)- Pay: $20.00 per hour- Campus: Evanston- Approximate start date: 4/1/2024- Approximate end date: 4/12/2024Northwestern University is looking for a temporary full-time Financial Assistant for the...

  • Temporary Financial Assistant

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Department: Temp CenterSalary/Grade: TMP/01- Position: Temporary Financial Assistant- Hours: This is a full-time position (40 hours per week/ 8:am-5pm / M-F)- Pay: $20.00 per hour- Campus: Evanston- Approximate start date: 4/1/2024- Approximate end date: 4/12/2024Northwestern University is looking for a temporary full-time Financial Assistant for the...

  • Temporary Financial Assistant

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID49934LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a full-time position (40 hours per week/ 8:am-5pm / M-F)Pay: $20.00 per hourCampus: EvanstonApproximate start date: 4/1/2024Approximate end date: 4/12/2024Northwestern University...

  • Temporary Financial Assistant

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID49934LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a full-time position (40 hours per week/ 8:am-5pm / M-F)Pay: $20.00 per hourCampus: EvanstonApproximate start date: 4/1/2024Approximate end date: 4/12/2024Northwestern University...

  • Financial Coordinator

    1 month ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50176LocationEvanston, IllinoisDepartment: MCC Electrical & Computer EngSalary/Grade: EXS/5Job Summary:The Financial Coordinator in the department of Electrical and Computer Engineering supports a variety of sponsored and non-sponsored financial functions including the daily financial operations of the department. In collaboration with the Business...

  • Financial Coordinator

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50176LocationEvanston, IllinoisDepartment: MCC Electrical & Computer EngSalary/Grade: EXS/5Job Summary:The Financial Coordinator in the department of Electrical and Computer Engineering supports a variety of sponsored and non-sponsored financial functions including the daily financial operations of the department. In collaboration with the Business...