Financial Assistant

2 weeks ago

Evanston, Illinois, United States Northwestern University Full time
Apply for JobJob ID50246
LocationEvanston, Illinois
Add to Favorite JobsEmail this Job

Department: WCAS Life Sciences
Salary/Grade: NEX/11

Job Summary:

Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.

Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.

Provides administrative &/or clerical support.

Accounting policy & procedure

Accounts payable

Accounts receivable

Additional/special pay

Analysis

Appropriation charges

Audit

Balancing

Bank deposits

Benefits accounting

Budget

Business continuity planning

Capital spending

Cash receipt

Chart &/or account coding

Cost accounting

Creating new accounts

Endowment and gift accounting

Expense reimbursement

Financial StatementsForecasting

Grants &/or awards

Journal &/or ledger

Payroll

Procurement card program

Purchase orders

Recharge

Reconciliation

Risk accounting

Reporting

Salary administration

Student accounts

Student funding

Transfer charges

Wire transfers

Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

Flexible remote work: This position is eligible for remote work and more information will be discussed during the interview.

Specific Responsibilities:

Analysis, Statements & Reporting:

  • Prepares account, budget, cost, expenditure &/or funds analysis.
  • Completes monthly reconciliations for assigned professors for chart strings in the department.
  • Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
  • Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes.
  • May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.

Transactions:

  • Completes & maintains transactions in enterprise systems.
  • Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
  • Reviews; ensures approval based on alternatives regarding practice & policy.
  • Troubleshoots problems.
  • Performs vendor/account research as needed.
  • Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
  • Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
  • Enters information into database.
  • Records and reconciles external revenue for department core facilities.

Grants &/or Awards:

  • Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
  • Completes post award accounting.
  • Sets-up sub-contracts &/or start-up research accounts.
  • Closes grants.
  • Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
  • Processes subcontract payments according to rules & regulations of granting agencies.
  • Reconciles subcontract payments.
  • Completes pre- and post-certification of effort reporting for staff on a quarterly basis.
  • Provides effort and payroll information to
  • Verifies payroll funding entries.
  • Corrects charges to various accounts.

Payroll:

  • Verify timesheets for staff have been approved by the biweekly deadline
  • Enter in graduate student stipend and tuition into Student Enterprise System and training grant appointments in xTrain (if applicable) on a quarterly basis.
  • Update graduate student spreadsheet when any change is made to the appointment or funding.
  • Change funding for staff in myHR when requested by the faculty.
  • Keep detailed records of any changes and additions for staff in personnel file.
  • Process journals for staff and students as needed or when they appear on the suspense account.
  • Work with department faculty to process new hires, temporary employees, reappointments and visas

Administration:

  • Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
  • Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
  • Provides administrative support in regard to HR matters such as hiring, onboarding, benefits, compensation, etc.

Training:

  • Assists with training of new staff members
  • Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

  • High school diploma or the equivalent.
  • 3 years accounting &/or bookkeeping experience or the equivalent combination of education & experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
  • Familiarity with financial reporting.

Preferred Qualifications:

  • Has reconciled accounts and has understanding of accounting principles

Preferred Competencies: (Skills, knowledge, and abilities)

  • Organization, time management, detail oriented
  • Multi-tasking, communication/ strong interpersonal relationship skills
  • Self-starter, diplomatic, pro-active, manage stress
  • Ability to work well under pressure.
  • Good with numbers and editing.
  • Strong critical thinking skills.
  • Collaborative, good at working independently and in a team environment.
  • Ability to analyze and organize large amounts of data;
  • Strong communication skills
  • A high level of professionalism, tact and resourcefulness;

Target hiring range for this position will be between $ $27.16 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

#LI-HL1

  • Financial Assistant

    1 week ago

    Evanston, Illinois, United States Northwestern University Full time

    Financial AssistantJob ID50246LocationEvanston, IllinoisDepartment: WCAS Life SciencesSalary/Grade: NEX/11Job Summary:Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures...

  • Financial Assistant

    2 months ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID49882LocationEvanston, IllinoisDepartment: MCC Undergraduate EngineeringSalary/Grade: NEX/11Job Summary:This position is the initial point of contact for the Office of Undergraduate Engineering, offering support to students, staff, and faculty by performing financial, reception, and administrative functions.Provides day-to-day financial & accounting,...

  • Financial Assistant

    7 days ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID49882LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: MCC Undergraduate EngineeringSalary/Grade: NEX/11Job Summary:This position is the initial point of contact for the Office of Undergraduate Engineering, offering support to students, staff, and faculty by performing financial, reception, and administrative...

  • Financial Assistant

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50243LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: MCC Electrical & Computer EngSalary/Grade: NEX/11Job Summary:Provides day-to-day financial & accounting support of payroll and student funding at the McCormick School of Engineering and Applied Sciences in the Department of Electrical & Computer Engineering using...

  • Temporary Financial Assistant

    1 month ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50059LocationEvanston, IllinoisDepartment: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a part-time position (20 hours per week/ 9am-5pm / M-F)Pay: $23.00 per hourCampus: EvanstonApproximate start date: ASAPApproximate end date: 6/22/2024Northwestern University is seeking a temporary Part-time Financial Assistant...

  • Temporary Financial Assistant

    1 week ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50059LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a part-time position (20 hours per week/ 9am-5pm / M-F)Pay: $23.00 per hourCampus: EvanstonApproximate start date: ASAPApproximate end date: 6/22/2024Northwestern University is...

  • Temporary Financial Assistant

    1 month ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50136LocationEvanston, IllinoisDepartment: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial Assistant Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F/Friday possible remote)Pay: $22.00 per hourCampus: EvanstonApproximate start date: 5/6/2024Approximate end date: 7/5/2024Northwestern University is seeking a...

  • Temporary Financial Assistant

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50136LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial Assistant Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F/Friday possible remote)Pay: $22.00 per hourCampus: EvanstonApproximate start date: 5/6/2024Approximate end date:...

  • Temporary Financial Assistant

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Department: Temp CenterSalary/Grade: TMP/01- Position: Temporary Financial Assistant- Hours: This is a full-time position (40 hours per week/ 8:am-5pm / M-F)- Pay: $20.00 per hour- Campus: Evanston- Approximate start date: 4/1/2024- Approximate end date: 4/12/2024Northwestern University is looking for a temporary full-time Financial Assistant for the...

  • Temporary Financial Assistant

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID49934LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a full-time position (40 hours per week/ 8:am-5pm / M-F)Pay: $20.00 per hourCampus: EvanstonApproximate start date: 4/1/2024Approximate end date: 4/12/2024Northwestern University...

  • Financial Coordinator

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50176LocationEvanston, IllinoisDepartment: MCC Electrical & Computer EngSalary/Grade: EXS/5Job Summary:The Financial Coordinator in the department of Electrical and Computer Engineering supports a variety of sponsored and non-sponsored financial functions including the daily financial operations of the department. In collaboration with the Business...

  • Financial Analyst

    6 days ago

    Evanston, Illinois, United States NorthShore University HealthSystem Full time

    Position Highlights:Position: Financial AnalystLocation: 1301 Central St, Evanston ILFull TimeHours: Monday-Friday, 8:00am - 4:30pmHybrid Work ExpectationsGeneral Summary: Builds strong relationships throughout Endeavor Health and provides support for operational teams. Learns and utilizes all key financial systems. This position will increase the flow of...

  • Financial Analyst

    6 days ago

    Evanston, Illinois, United States NorthShore University HealthSystem Full time

    Position Highlights:Position: Financial AnalystLocation: 1301 Central St, Evanston ILFull TimeHours: Monday-Friday, 8:00am - 4:30pmHybrid Work ExpectationGeneral Summary: Builds strong relationships throughout Endeavor Health and provides support for operational teams. Learns and utilizes all key financial systems. This position will increase the flow of...

  • Financial Specialist Sr

    1 month ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50107LocationEvanston, IllinoisDepartment: MCC Biomedical EnggSalary/Grade: NEX/11Job Summary: The Senior Financial Specialist in the Department of Biomedical Engineering (BME) manages the sponsored (grant) and non-sponsored finances for roughly half of BME faculty members. This position also manages the finances for a highly funded research center...

  • Guest Service Agent

    2 weeks ago

    Evanston, Illinois, United States Hilton OrringtonEvanston Full time

    A Front Desk Clerk is responsible for assisting Guest Service Agents in checking in and checking out guests in the hotel's continuing effort to deliver outstanding guest service and financial profitability.What will I be doing?As a Front Desk Clerk, you would be responsible for assisting Guest Service Agents in checking in and checking out guests in the...

  • Supervisor - Front Office

    6 days ago

    Evanston, Illinois, United States Hilton OrringtonEvanston Full time

    A Front Office Supervisor is responsible for assigning work and ensuring the completion of daily tasks in Front Office operations in the hotel's continuing effort to deliver outstanding guest service and financial profitability.What will I be doing?As a Front Office Supervisor, you would be responsible for assigning work and ensuring the completion of daily...

  • Clinical Reviewer, RN, LCPC, LCSW, LAC

    6 days ago

    Evanston, Illinois, United States Magellan Health Full time

    Assists in processing difficult behavioral case management utilization requests in a timely manner according to company guidelines using current knowledge of the mental health system. Collects information about available services for specific communities. Serves as a resource to local agencies for current behavioral health care management systems.Attends...

  • Phlebotomist - Student Health Evanston Full time Days

    6 days ago

    Evanston, Illinois, United States Northwestern Memorial Healthcare Full time

    Location Evanston, IllinoisBusiness Unit Northwestern Medical GroupJob REQID 135267Job Function LaboratoryShift Day Job (1st)Benefits$10,000 Tuition Reimbursement per year ($5,700 part-time) $10,000 Student Loan Repayment ($5,000 part-time) $1,000 Professional Development per year ($500 part-time) $250 Wellbeing Fund per year($125 for part-time) Matching...

  • Financial Assistant

    5 days ago

    Evanston, United States Northwestern University Full time

    Financial AssistantJob ID50246LocationEvanston, Illinois Department: WCAS Life SciencesSalary/Grade: NEX/11 Job Summary: Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies &...

  • Financial Assistant

    2 months ago

    Evanston, United States Northwestern University Full time

    Job ID49882 LocationEvanston, Illinois Department: MCC Undergraduate EngineeringSalary/Grade: NEX/11Job Summary:This position is the initial point of contact for the Office of Undergraduate Engineering, offering support to students, staff, and faculty by performing financial, reception, and administrative functions.Provides day-to-day financial &...

  • Temporary Financial Assistant

    2 weeks ago

    Evanston, United States Northwestern University Full time

    Department: Temp Center Salary/Grade: TMP/01 Position: Temporary Financial Assistant Hours: This is a part-time position (20 hours per week/ 9am-5pm / M-F) Pay: $23.00 per hour Campus: Evanston Approximate start date: ASAP Approximate end date: 6/22/2024 Northwestern University is seeking a temporary Part-time Financial Assistant for the Evanston...

  • Temporary Financial Assistant

    1 month ago

    Evanston, United States Northwestern University Full time

    Job ID50059 LocationEvanston, Illinois Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a part-time position (20 hours per week/ 9am-5pm / M-F)Pay: $23.00 per hourCampus: EvanstonApproximate start date: ASAPApproximate end date: 6/22/2024Northwestern University is seeking a temporary Part-time Financial...

  • Temporary Financial Assistant

    1 week ago

    Evanston, United States Northwestern University Full time

    Apply for JobJob ID50059 LocationEvanston, Illinois Add to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a part-time position (20 hours per week/ 9am-5pm / M-F)Pay: $23.00 per hourCampus: EvanstonApproximate start date: ASAPApproximate end date: 6/22/2024Northwestern...

  • Temporary Financial Assistant

    2 weeks ago

    Evanston, United States Northwestern University Full time

    Apply for JobJob ID50136 LocationEvanston, Illinois Add to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial Assistant Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F/Friday possible remote)Pay: $22.00 per hourCampus: EvanstonApproximate start date: 5/6/2024Approximate end...

  • Temporary Financial Assistant

    2 weeks ago

    Evanston, United States Northwestern University Full time

    Apply for JobJob ID49934 LocationEvanston, Illinois Add to Favorite JobsEmail this Job Department: Temp CenterSalary/Grade: TMP/01Position: Temporary Financial AssistantHours: This is a full-time position (40 hours per week/ 8:am-5pm / M-F)Pay: $20.00 per hourCampus: EvanstonApproximate start date: 4/1/2024Approximate end date: 4/12/2024Northwestern...

  • Financial Coordinator

    4 weeks ago

    Evanston, United States Northwestern University Full time

    The Financial Coordinator is a part of the Medill Business & Finance Office. This role supports Medill’s financial operations by providing transactional management and approvals. This position ensures compliance with industry and professional standards, university policy and procedure, federal and state laws and other regulations (as applicable). This...

  • Financial Analyst

    2 weeks ago

    Evanston, United States Edward-Elmhurst Health Full time

    Financial Analyst - Evanston page is loaded Financial Analyst - Evanston Apply locations NSO 1301 Central St Corporate Office Evanston time type Full time posted on Posted 30+ Days Ago job requisition id R7169 Position Highlights: Position: Financial Analyst Location: 1301 Central St, Evanston IL Full Time Hours: Monday-Friday, 8:00am - 4:30pm Hybrid Work...

  • Financial Analyst

    4 days ago

    Evanston, United States NorthShore University HealthSystem Full time

    Position Highlights: Position: Financial Analyst Location: 1301 Central St, Evanston IL Full Time Hours: Monday-Friday, 8:00am - 4:30pm Hybrid Work Expectation General Summary: Builds strong relationships throughout Endeavor Health and provides support for operational teams. Learns and utilizes all key financial systems. This position will increase the...

  • Financial Analyst

    4 days ago

    Evanston, United States NorthShore University HealthSystem Full time

    Position Highlights: Position: Financial Analyst Location: 1301 Central St, Evanston IL Full Time Hours: Monday-Friday, 8:00am - 4:30pm Hybrid Work Expectations General Summary: Builds strong relationships throughout Endeavor Health and provides support for operational teams. Learns and utilizes all key financial systems. This position will increase the...

  • Budget & Financial Analyst

    2 weeks ago

    Evanston, United States UL Standards and Engagement Full time

    Job Description The Budget and Financial Analyst is responsible for supporting the strategic financial and budget planning processes and to help ensure alignment with the organization's financial strategy. This role provides budget recommendations on operational efficiencies and improvements to support strategic utilization of resources, guide organizational...

  • Senior Financial Analyst- Evanston

    2 weeks ago

    Evanston, United States Edward-Elmhurst Health Full time

    Position Highlights: Position: Senior Financial Analyst Location: Evanston, IL Full Time Hours: Monday-Friday, 9:00am - 5:00pm Hybrid Schedule: 3 days onsite, 2 days remote General Summary: Builds strong relationships throughout Endeavor Health and provides moderately to highly complex support for operational teams. Serves as a subject matter expert to...

  • Director, Financial Planning and Analysis

    5 days ago

    Evanston, United States Edward-Elmhurst Health Full time

    Director, Financial Planning and Analysis page is loaded Director, Financial Planning and Analysis Apply locations SRO Corporate Center Warrenville 4201 Winfield Road NCO 3040 Salt Creek Ln Arlington Heights time type Full time posted on Posted 3 Days Ago job requisition id R10606 Position Highlights: Position: Director - Financial Planning &...

  • Accounts Payable Specialist

    3 weeks ago

    Evanston, United States Creative Financial Staffing Full time

    Accounts Payable Specialist Overview of the company: Our client is a privately held company in the real estate space They are a premier employer in the Chicago market and recognize nationally The CFO is is looking for someone who he can groom and promote into management on a fast track Employees have said things like: "supportive leadership and...

  • Financial Analyst

    3 days ago

    Evanston, United States Evanston Regional Full time

    Facilitates the contract management process ensuring accuracy and compliance with requirements. Supports general ledger activities as needed, such as data gathering, interpretation, and reconciliation. Assists with accounts payable and banking as needed. Works as part of the overall revenue cycle team to evaluate trends and data. Relies on instructions and...

  • Temporary Administrative Assistant 2

    4 weeks ago

    Evanston, United States Northwestern University Full time

    Under general supervision and guidance from the Associate Dean for Administration, Finance and Planning and direct assignments from the faculty supervisor Director of Bands, provides a variety of administrative support and operational functions required in the effective operation of the Bienen School of Music Office of Bands, a major area of the Conducting...

  • Inventory / Accounting Assistant Netsuite Experience

    1 month ago

    Evanston, United States Chicago Area Company Full time

    Job DescriptionJob DescriptionOur company is currently seeking ​an Inventory / Accounting Assistant Full Time to join our team! You will be responsible for preparing and examining financial records for our company.Responsibilities:Obtain primary financial data for accounting recordsCompute and record numerical dataCheck the accuracy of business...

  • Program Assistant 3

    5 days ago

    Evanston, United States Northwestern University Full time

    This Program Assistant 3 position in the Chemistry Department is a full-time, 37.5 hpw position; and works on-site 3 days per week and two days remotely. The target hiring range for this position will be between $19.31 - $27.16 an hour or $37,799 to $53,156 per year. Offered salary will be determined by the applicant’s education, experience, knowledge,...

  • Assistant General Manager

    5 days ago

    Evanston, United States Hilton Garden Inn Chicago North ShoreEvanston Full time

    As Assistant General Manager you will mentor our ambitious TEAM ensuring outstanding guest service and delivering positive guest experiences.  In this role you will collaborate with our General Manager to plan and oversee the hotel’s daily operations, and assume responsibilities in their absence.TEAM Culture:Our TEAM culture motivates and encourages...