Executive Administrative Assistant

2 weeks ago

New York, New York, United States Scion Staffing Full time
Scion Staffing has been engaged to conduct a search for an Executive Administrative Assistant for a well-established family-owned investment firm located in New York City This a full-time, primarily remote, contract-to-hire role with the opportunity to make an impact alongside a supportive and driven leadership team

Responsibilities:
  • Serve as the primary support for the Principal
  • Coordinate meeting schedules for the Principal, Managing Director, and team members, including liaising with external parties such as investors and companies
  • Promptly send out Zoom and Outlook calendar invitations upon request
  • Arrange business and personal dining reservations, including breakfasts, lunches, dinners, and coffee meetings
  • Organize travel itineraries for both personal and business purposes, capable of managing last-minute changes and urgent requests
  • Coordinate special events, including team gatherings, the annual Christmas party, and personal celebrations
  • Assist in-house investor tracking processes, particularly related to fundraising efforts and meetings
  • Support the distribution of quarterly letters and create Zoom webinars as needed
  • Take occasional notes during calls and handle ad hoc requests as they arise
Qualifications:
  • Exceptional interpersonal and organizational abilities
  • Proficiency in professional communication with various stakeholders, including bankers, lawyers, and CEOs, employing proper email etiquette
  • Basic proficiency in Zoom, including hosting webinars, Microsoft Outlook, Excel (for list management and tracking), Resy, and airline booking platforms
Compensation and Benefits:
This exciting opportunity is offering an hourly rate of $ /hr. with optional healthcare benefits after 30 days

How to Apply:
For immediate consideration, apply today here:

About Our Search Firm:
Scion Staffing is a national award-winning staffing firm Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement and temporary professional staffing. Our track record and recruitment process has made us one of the top recruitment firms in the nation.

We are proud to be part of the Forbes list of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a Clearly Rated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about us can also be found Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.

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