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Event Operations Lead

3 months ago

Pleasanton, California, United States Workday Full time

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At Workday, it all began with a conversation over breakfast.

When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market.

And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That's why we look after our people, communities and the planet while still being profitable.

Feel encouraged to shine, however that manifests:
you don't need to hide who you are. You can feel the energy and the passion, it's what makes us unique.

Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team
Do what you love. Love what you do

Your work days are brighter here.
At Workday, it all began with a conversation over breakfast.

When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market.

And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That's why we look after our people, communities and the planet while still being profitable.

Feel encouraged to shine, however that manifests:
you don't need to hide who you are. You can feel the energy and the passion, it's what makes us unique.

Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team
Do what you love. Love what you do

At Workday, we help the world's largest organizations adapt to what's next by bringing finance, HR, and planning into a single enterprise cloud.

We work hard, and we're serious about what we do. But we like to have fun, too. We put people first, celebrate diversity, drive innovation, and do good in the communities where we live and work.

Reporting to the Director, Marketing Events, the Event Operations Lead will support the management of event deliverables for Workday's strategic global events.

We are looking for a person with strong program management expertise with the ability to collaborate and influence. In this role your primary focus will be driving workstreams from start to finish.

About the Role

This role be primarily responsible for the flawless execution of Workday's growing tier one events, inclusive of our flagship 15,000+ person Workday Rising.

You will drive cross functional teams to deliver on the event's vision and strategy. You will be the main point of contact for overall event results and project success.

In partnership with the Director, Marketing Events and Workday Marketing Events colleagues you will wrangle internal and external partners to flawlessly project manage against timelines.

You will consider the attendee experience at every turn, ensuring each touchpoint strives to engage and empower our Workday Community members, alliance partners, employees, executive customers, and prospective customers throughout the Workday Rising event.

Essential Duties and Responsibilities
Lead overall event project timelines and plans in collaboration with Project Management Office (PMO) lead.

Collaborate with internal (workstreams) and external (agencies) core team members, hold all partners accountable for process management, interdependencies and timely completion of results and goals

Strategically manage core program areas such as, site inspections, food and beverage, venue space allocation, registration and housing event strategy

Drive agendas, prepare for and lead weekly team meetings.


Partner with the event measurement lead on tracking and reporting on pipe and key important metrics pre/during and post event.

Accountable for contracts and event budget in close coordination with Workday finance and procurement leads.

Partner with Global Event Leads for sharing standard processes and driving consistency across global programming aspects.

Collaborate with the Executive Symposium program lead to ensure a coordinated plan for joint success.

Work with Workday security teams to develop a cohesive safety and security plan

Build an Executive Experience support plan including an Executive Briefing Guide

Keep up on industry trends and engage appropriate counterparts outside of Workday to gain best-practice knowledge

About You
Basic Qualifications
10+ years corporate event experience, working directly for a SaaS-based B2B technology company.

Must have worked on events with 5,000+ attendees

Other Qualifications
Demonstrated leadership skills to have successfully led operations for large, matrixed and multi-layered conference on a global scale.


Experience in planning a varied event portfolio including user conference, executive programs, strategic sponsorships, tradeshows, thought leadership platforms, and other type of events is desired is a plus.

Highly proficient global budget management with a keen eye on scale and cost savings options

Proven use of technology tools for effective project management including Asana, Airtable, Smartsheets

Experience with event technology systems including RainFocus, EventBase, JiffleNow and like systems

Skilled collaborator capable of influencing decision making with internal teams and external vendors

Outstanding interpersonal skills - both written and verbal - comfortable championing projects internally

Excellent negotiating and contracting skills

Self-motivated and resourceful, ability to navigate ambiguity in a fast-paced environment

Travel required as needed for site inspections, planning meetings, and event execution (25% travel)

Workday Pay Transparency Statement
The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location.

As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants.

Recruiters can share more detail during the hiring process.

Each candidate's compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things.

For more information regarding Workday's comprehensive benefits, please click here

.

Primary Location:

USA
CAPleasantonPrimary Location

Base Pay Range:
$142,600 USD - $213,800 USDAdditional US Location(s)

Base Pay Range:
$128,100 USD - $213,800 USD

Our Approach to Flexible Work

With Flex Work, we're combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply

spend at least half (50%) of our time each quarter in the office or in the field

with our customers, prospects, and partners (depending on role).

This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together.

Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.
Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.
Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process

Can't find a suitable opening?


Join our talent community and receive the latest Workday news, content, and be first in line for new job opportunities.

Want Information about Workday Benefits?

Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process

Being a Great Place to Work

Are you interested in contract opportunities at Workday?

With Flex Work, we're combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply

spend at least half (50%) of our time each quarter in the office or in the field

with our customers, prospects, and partners (depending on role).

This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together.

Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

About Workday

At Workday, our employees have always been our number one Core Value.

We understand that everyone has unique experiences and perspectives which is why our mission is to create a safe space where all people and ideas are welcomed.

Our commitment to value inclusion, belonging, and equity (VIBE) and creating a brighter workday for all is the cornerstone of all we do.

Join us
Workday is a leading provider of enterprise cloud applications for finance and human resources.

Founded in 2005, Workday delivers financial management, human capital management, and analytics applications designed for the world's largest companies, educational institutions, and government agencies.

Organizations ranging from medium-sized businesses to Fortune 50 enterprises have selected Workday.
Workday is proud to be an equal opportunity workplace.

Individuals seeking employment at Workday are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

Further, pursuant to applicable local ordinances, Workday will consider for employment qualified applicants with arrest and conviction records.

We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.

Workday is committed to providing reasonable accommodations for qualified individuals with disabilities, disabled veterans, and others during our application process.

If you need assistance or an accommodation due to a disability or for religious reasons, contact us at

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