Current jobs related to Office Coordinator - Vandalia, Illinois - Wexford Health Sources Inc

  • Medical Office Coordinator

    2 weeks ago

    Vandalia, Ohio, United States Goconfluent Full time

    **Job Summary****About Goconfluent**Goconfluent is a dynamic and growing organization seeking a highly skilled and detail-oriented Medical Office Coordinator to join our team. As a Medical Office Coordinator, you will play a critical role in ensuring the smooth operation of our medical office, providing exceptional patient care, and maintaining accurate...

  • Administrative Coordinator

    3 weeks ago

    Vandalia, Ohio, United States JST Full time

    Job TitleOverviewWe are seeking a dedicated Administrative Coordinator to provide essential support at our organization. This full-time role offers a collaborative work atmosphere, comprehensive benefits, and opportunities for flexible work arrangements.The Administrative Coordinator position demands a high level of professionalism, outstanding communication...

  • Administrative Coordinator

    2 days ago

    Vandalia, Ohio, United States Creative Financial Staffing Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Creative Financial Staffing. As an Administrative Assistant, you will provide administrative support to our CEO and VP's, ensuring the smooth operation of our office.Key ResponsibilitiesFiling and maintaining accurate records of all...

  • Healthcare Administrative Coordinator

    3 weeks ago

    Vandalia, Ohio, United States Premier Health Partners Full time

    Position OverviewThe Healthcare Administrative Coordinator plays a crucial role in managing clerical tasks, reception duties, billing processes, patient referrals, registration, and customer service within a medical facility. This position involves handling a significant volume of sensitive medical, financial, and personal data daily. The coordinator is...

  • Medical Office Coordinator

    2 hours ago

    Vandalia, Ohio, United States Premier Health Group Full time

    Premier Health Family Care VandaliaFull-time opportunity availableJob SummaryThe Medical Center Representative is a key member of our team, responsible for providing exceptional patient care and administrative support. This role involves a range of tasks, including:General clerical duties, such as data entry and record-keepingReceptionist and customer...

  • Maintenance Operations Coordinator

    3 weeks ago

    Vandalia, Ohio, United States PSA Airlines Full time

    Job Title: Maintenance Operations PlannerCompany: PSA AirlinesPSA Airlines, a leading airline subsidiary of American Airlines, is seeking a skilled Maintenance Operations Planner to join their team. This role involves overseeing the efficient execution of aircraft maintenance tasks to support the company's growth and operational excellence.Key...

  • Patient Services Coordinator

    3 weeks ago

    Vandalia, Ohio, United States Providence Medical Grp. Full time

    Job OverviewAbout UsProvidence Medical Group is a physician-led organization dedicated to providing exceptional multi-specialty healthcare services in the Miami Valley area. Our focus is on creating a patient-centered atmosphere that empowers our staff to deliver high-quality medical care to the communities we serve.We are seeking a dedicated Front Office...

  • Service Operations Coordinator

    4 weeks ago

    Vandalia, Ohio, United States Waibel Energy Systems Full time

    Job OverviewPosition Title: Service Coordinator DispatcherROLE SUMMARYThe Service Coordinator Dispatcher plays a vital role in the operational efficiency of Waibel Energy Systems. This position is responsible for scheduling and dispatching technicians, ensuring that all service requests are handled promptly and effectively. The individual in this role must...

  • Healthcare Administrative Coordinator

    4 weeks ago

    Vandalia, Ohio, United States Premier Health Partners Full time

    Position OverviewThe Medical Center Representative plays a crucial role in the administrative functions of a healthcare facility. This position encompasses a variety of clerical tasks, including reception duties, billing processes, patient referrals, registration, and delivering exceptional customer service within the medical center's business office.Key...

  • Healthcare Administrative Coordinator

    4 weeks ago

    Vandalia, Ohio, United States Premier Health Partners Full time

    Position OverviewThe Medical Center Representative plays a crucial role in the administrative functions of a healthcare facility. This position encompasses a variety of clerical tasks, patient interactions, billing processes, and customer service responsibilities essential for the smooth operation of the medical center.Key ResponsibilitiesAdministrative...

  • Aviation Technical Coordinator

    4 weeks ago

    Vandalia, Ohio, United States PSA Airlines Full time

    Position OverviewElevate Your Career with PSA AirlinesAbout PSA AirlinesPSA Airlines, a proud subsidiary of American Airlines, presents exceptional avenues for career advancement and professional growth. We prioritize collaboration, diversity, and inclusivity, aiming to cultivate a secure, respectful, and enjoyable workplace for our over 4,000 team members....

  • Aircraft Maintenance Planner

    1 week ago

    Vandalia, Ohio, United States PSA Airlines Full time

    About PSA AirlinesPSA Airlines is a leading airline that offers unparalleled opportunities for growth and professional development. Our company culture, known as The PSA Way, is built on teamwork, diversity, and inclusivity, and we strive to create a safe, respectful, and happy work environment for our employees.Job SummaryThe Maintenance Operations Planner...

  • Administrative Support Specialist

    4 weeks ago

    Vandalia, Ohio, United States JST Full time

    Job TitlePosition OverviewWe are seeking a dedicated Administrative Support Specialist to provide essential clerical assistance within our organization. This role is vital for maintaining efficient office operations and ensuring effective communication across various departments.The Administrative Support Specialist position demands a high level of...

  • Area Manager Greater Dayton/Springfield Areas

    4 weeks ago

    Vandalia, United States Clean Team Full time $23

    Job DescriptionJob DescriptionJob descriptionFamily founded and owned since 1996, Clean Team continues to grow, both organically and through acquisitions, while developing great leaders and depth to support our long-term goals. As a fast growing national janitorial and janitorial supply company, we are seeking driven team members who align with our core...

  • Maintenance Operations Planner

    4 months ago

    Vandalia, United States PSA Airlines Full time

    Overview Let your career take off with PSA Airlines About PSA PSA Airlines, a wholly owned subsidiary of American Airlines, offers unparalleled opportunities for growth and professional development. We value teamwork, diversity, and inclusivity and strive to create a safe, respectful, and happy work environment for our more than 4,000...

  • Reception Specialist

    3 weeks ago

    Vandalia, Ohio, United States Providence Medical Grp. Full time

    Position OverviewAbout UsProvidence Medical Group is a physician-led organization dedicated to being the premier multi-specialty medical group in the Miami Valley area. We foster a patient-focused atmosphere that empowers our team members to provide exceptional care to the communities we serve.As a forward-thinking organization, we offer competitive salaries...

  • Reception Specialist

    4 weeks ago

    Vandalia, Ohio, United States Providence Medical Grp. Full time

    Job OverviewAbout UsProvidence Medical Group is a physician-led organization dedicated to delivering exceptional multi-specialty healthcare services in the Miami Valley area. Our focus is on fostering a patient-centered atmosphere that empowers our staff to provide top-notch care to the communities we serve.As a forward-thinking organization, we offer...

  • Regional Operations Manager

    3 weeks ago

    Vandalia, Ohio, United States Clean Team Full time

    Job Description**About Clean Team**Clean Team is a family-owned and operated business that has been serving the janitorial and janitorial supply industry since 1996. We are a fast-growing company that is committed to developing great leaders and depth to support our long-term goals.**Job Summary**We are seeking a highly motivated and experienced Area Manager...

  • Area Manager

    3 weeks ago

    Vandalia, Ohio, United States Clean Team Full time

    Job Description**About Clean Team**Clean Team is a family-owned and operated business that has been serving the janitorial and janitorial supply industry since 1996. We are a fast-growing company that is committed to developing great leaders and depth to support our long-term goals.**Job Summary**We are seeking a highly motivated and experienced Area Manager...

  • Construction Site Manager

    4 weeks ago

    Vandalia, Ohio, United States Providence Medical Grp. Full time

    Position OverviewWe are seeking a skilled and experienced Site Supervisor to oversee our operations at Providence Medical Group. In this pivotal role, you will contribute significantly to the ongoing success of our medical practice and the health of our patients.Your leadership skills will be essential as you collaborate with a dedicated team of...

Office Coordinator

3 months ago

Vandalia, Illinois, United States Wexford Health Sources Inc Full time
To Apply for this Job Click Here

POSITION:
Office Coordinator

SCHEDULE:
Full-Time / 8a to 4p / Weekends off

FACILITY:
Vandalia Correctional Center

LOCATION:
Vandalia, IL

A Job Should be MORE than just a paycheck.

Wexford Health Sources, Inc. is one of the nation's largest correctional health care providers.

Over the past 30 years, our team of dedicated clinical professionals has helped literally millions of justice-involved patients receive life-changing medical and mental health services.

The majority of our patients come from marginalized or impoverished backgrounds.

In many cases, our doctors, nurses, and behavioral health professionals represent the patient's first experience with quality, compassionate health care.

We heal and rehabilitate thousands of incarcerated patients every day.

When you join Wexford Health, you do more than just further your career.

You also become part of a team-a family-whose mission is to care for patients that cannot care for themselves.

You change lives.

You make a difference.

If you are looking for a position that empowers you to do MORE... then look at Wexford Health.

BENEFITS

Wexford Health offers a competitive benefits package including:

  • Performance check-ins with annual merit increase
  • Generous paid-time off program that combines vacation and sick leave
  • Paid holidays
  • Comprehensive health insurance through BlueCross BlueShield
  • Dental and Vision insurance
  • 401(k) retirement saving plan
  • Company-paid short-term disability
  • Healthcare and dependent care spending account
  • Continuing education options

POSITION SUMMARY


Under the direct supervision of Site Manager, assists the Manager in the day to day administration of the medical unit through compiling, drafting, preparing, researching, organizing, tracking and monitoring of goals and operations of the health care unit.

Supervises clerical staff; provides general secretarial and receptionist services as assigned.

DUTIES/RESPONSIBILITIES

  • Organizes, maintains and ensures confidentiality of employee personnel files. Ensures personnel paperwork is complete. Completes and ensures processing of all employee new hires.
  • Coordinates the office activities of administrative staff. Schedules training of staff members. Supervises staff for scheduling and furloughs.
  • Monitors performance of subordinates as well as takes an active role in staff morale and retention.
  • Prepares and inputs data into KRONOS timekeeping and scheduling systems as directed by Site Manager.
  • Develops and maintains system for tracking employee absenteeism, unauthorized late arrivals and early departures and refers to the Site Manager infractions of the Illinois Absenteeism and Tardiness Policy.
  • Monitors and reports to the Site Manager instances of early or late punching of time clock that result in unauthorized overtime.
  • As directed by the Site Manager, prepares, drafts and tracks various aspects of the employee discipline process.
  • Develops and maintains process to ensure the timely completion of clinical staff peer reviews, referring to the Site Manager those which could potentially exceed the timeframes established.
  • Assists the Site Manager with the completion of the Wexford Health Sources clinical score card.
  • Assists the Site Manager as requested with the completion of the Morning Report, weekly, monthly and quarterly reports, dental prosthetic tracking log, and reporting of the aforementioned data in the CQI meetings and other reporting as assigned.
  • Be familiar with the WHS/AFSCME or IBEW Collective Bargaining Agreement to ensure unit is operating consistent with the language as interpreted by WHS administration.
  • Organizes, researches and monitors time frames of employee grievances.
  • Assists with the development of staff schedules, monitoring of Schedule E hours, and tracking of hours worked by entire staff, including overtime hours.
  • Coordinates and/or conducts staff interviews. Conducts orientation of new personnel as assigned.
  • Assists with proactive tracking of licensures and certifications (including CPR certifications) of employees, and helps maintain compliance with the expiring license report to ensure active licenses and certifications are obtained prior to current licenses/certifications expiring.
  • Assists with the coverage of various position classifications, to ensure contract compliance.
  • Organizes and executes staff retention and morale activities as directed by the Site Manager.
  • Develops, organizes and maintains filing system for all material. Develops and updates departmental policies and procedures as assigned.
  • Tracks, monitors unit policies and processes, as carried out by employees, to assist in employee accountability.
  • Assists in unit auditing as requested or directed.
  • Assists with or participates in unit CQI activities as directed. Prepares meeting minutes.
  • Tracks, monitors offender lawsuits and employee worker compensation incidents.
  • Assists with the ordering, maintenance and distribution of medical and office supplies as well as monitoring commodity levels and budgets.
  • Maintains the confidentiality of all correspondence and files.
  • Acts as second in command in the absence of the Site Manager.
  • Approaches change in a positive manner.
  • Makes suggestions for improving work conditions to the appropriate supervisor.
  • Assists Site Manager and HCUA to ensure contractual obligations are met. Coordinates and performs special projects as assigned by Site Manager and HCUA.

JOB REQUIREMENTS
The following requirements list the minimum to qualify. An equivalent combination of education and experience may be accepted.

LICENSING:
N/A

CERTIFICATION:

  • Current CPR certification-Accepted:
  • American Red Cross
  • American Heart Association
  • American Safety and Health Institute

EDUCATION:

  • High school graduate or equivalent.
  • Associate or Bachelor degree preferred

PREFERRED EXPERIENCE:

  • Two years secretarial experience
  • Prior management and/or corrections experience preferred. Must be organized, detailed oriented and possess effective communication skills.
EOE/M/F/D/V

19137

* ,
* ,

  • To Apply for this Job Click Here